Special Council Agenda
3 August 2022
 |
ALL INFORMATION AVAILABLE IN VARIOUS FORMATS ON REQUEST
Special Council Agenda
3 August 2022
|
ALL INFORMATION AVAILABLE IN VARIOUS FORMATS ON REQUEST
CITY OF BUSSELTON
MEETING NOTICE AND AGENDA – 3 August 2022
TO: THE MAYOR AND COUNCILLORS
NOTICE is given that a meeting of the Special Council will be held in the Council Chambers, Administration Building, Southern Drive, Busselton on Wednesday, 3 August 2022, commencing at 5.00pm.
Your attendance is respectfully requested.
DISCLAIMER
Statements or decisions made at Council meetings or briefings should not be relied on (or acted upon) by an applicant or any other person or entity until subsequent written notification has been given by or received from the City of Busselton. Without derogating from the generality of the above, approval of planning applications and building permits and acceptance of tenders and quotations will only become effective once written notice to that effect has been given to relevant parties. The City of Busselton expressly disclaims any liability for any loss arising from any person or body relying on any statement or decision made during a Council meeting or briefing.
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Mike Archer
CHIEF EXECUTIVE OFFICER |
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29 July 2022
Agenda FOR THE Special Council MEETING TO BE HELD ON 3 August 2022
TABLE OF CONTENTS
ITEM NO. SUBJECT PAGE NO.
1....... Attendance, Apologies & Leave Of Absence
4....... Disclosure Of Interests
5....... Presentations By Parties With An Interest
6....... Finance and Corporate Services Report
6.1 ADOPTION OF 2022/23 ANNUAL BUDGET
Special Council 4 3 August 2022
1. Attendance, Apologies & Leave Of Absence
Nil
Adoption of the City of Busselton 2022/2023 Annual Budget and Reaffirm the Fees and
Charges for the 2022/2023 Financial Year.
Conflicts of Interest are dealt with in the Local Government Act 1995 and the Local
Government (Model Code of Conduct) Regulations 2021. Members must declare to the
Presiding Member any potential conflict of interest they have in a matter on the Council
Agenda.
Special Council 5 3 August 2022
6. Finance and Corporate Services Report
6.1 ADOPTION OF 2022/23 ANNUAL BUDGET
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LEADERSHIP - A Council that connects with the community and is accountable in its decision making. |
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STRATEGIC PRIORITY |
4.2 Deliver governance systems that facilitate open, ethical and transparent decision making. |
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SUBJECT INDEX |
Budget Planning and Reporting |
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BUSINESS UNIT |
Financial Services |
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REPORTING OFFICER |
Manager Financial Services - Paul Sheridan |
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AUTHORISING OFFICER |
Director Finance and Corporate Services - Tony Nottle |
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NATURE OF DECISION |
Executive: Substantial direction setting, including adopting budgets, strategies, plans and policies (excluding local planning policies); funding, donations and sponsorships; reviewing committee recommendations |
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VOTING REQUIREMENT |
Absolute Majority |
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ATTACHMENTS |
Attachment a Rates
Submission and Response⇩
Attachment b City
of Busselton Annual Budget 2022-23⇩
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ABSOLUTE MAJORITY REQUIRED
That Council: 1. In accordance with section 6.36(4) of the Local Government Act 1995, notes the submission received in response to the local public notice of the proposed differential rates to apply for the 2022-23 financial year and the Officer comments provided in response to the public submission (attachment A); and
2. Pursuant to the provisions of section 6.2 of the Local Government Act 1995 and Part 3 of the Local Government (Financial Management) Regulations 1996 adopts the 2022/23 Annual Budget (Attachment B) for the City of Busselton, which incorporates the following: · Statement of Comprehensive Income by Nature or Type · Statement of Comprehensive Income by Program · Statement of Cash Flows · Rate Setting Statement by Nature or Type · Rate Setting Statement by Program · Notes to and Forming Part of the Budget · Schedule of Capital Projects and Initiatives
OFFICER RECOMMENDATION 2 ABSOLUTE MAJORITY REQUIRED That Council: 3. For the purpose of yielding the rates revenue disclosed by the Municipal Budget 2022-23 adopted above, Council pursuant to sections 6.32, 6.33, 6.34 and 6.35 of the Local Government Act 1995 impose the following differential, specified area, general and minimum rates on Gross Rental and Unimproved Values.
4. Notes in accordance with Regulation 23(b) of the Local Government (Financial Management) Regulations 1996 that rate in the dollar figures in part 2 above differ from the advertised rates due to amendments being required to maintain the average 3.5% increase as follows:
5. Adopts the rate payment instalment options and associated annual fees in accordance with section 6.45 (3) of the Local Government Act 1995, as follows: a) 4 Instalments $18.90; b) EasyRates Monthly $21.10; c) EasyRates Fortnightly $26.20; d) EasyRates Weekly $31.30
6. Adopts a per annum interest rate on rates paid by instalments in accordance with section 6.45 (3) of the Local Government Act 1995: a) 4 Instalments 5.5%; b) EasyRates Monthly 5.5%; c) EasyRates Fortnightly 5.5%; d) EasyRates Weekly 5.5%
7. Adopts an interest rate of 7.0% per annum on all outstanding rates in accordance with section 6.51 (1) of the Local Government Act 1995, noting that the interest rates have been further reduced from 2019/20 values (4% decrease) in response to the COVID-19 pandemic and the Local Government (COVID-19 Response) Order 2020, which remains in force.
8. In accordance with regulation 64(2) of the Local Government (Financial Management) Regulations 1996, adopts the following Instalment options to be available:
9. Adopts the following annual Refuse Collection and Recycling charges for the City of Busselton for the 2022/2023 financial year: a) Commercial Waste Charge $176.50 b) Domestic Waste Charge $176.50 c) Recycling Collection Charge - Domestic $86.00 d) Commercial Recycling Collection Charge $86.00
10. In accordance with section 66(1) and section 66(3) of the Waste Avoidance and Resource Recovery Act 2007, applies the minimum payment provisions of section 6.35 of the Local Government Act 1995, and adopts a Waste Infrastructure Rate: a) GRV General Properties – Rate in the dollar: 0.00001, minimum $75 b) UV General Properties – Rate in the dollar: 0.000004, minimum $75
11. Pursuant to section 6.11 of the Local Government Act 1995, adopts the reserves and reserve fund budget contained at note 8 of the budget including amendment of the Reserve Names and Purposes as indicated in Attachment B, and the establishment of the following new reserves: a) Post Office Tea Rooms Reserve Purpose:
To allocate and use any premium, rental, fees, charges or other income it
receives from all leases, subleases and licenses in respect of the Post
Office Tea Rooms Reserve 35361 or any part of it, to maintain and
repair buildings and structures and to maintain the grounds and
facilities of the Reserve. b) Peel Terrace / Causeway Road Building Reserve Purpose: To allocate and use any revenue received in respect of the Peel Terrace / Causeway Road Building (Lot 73 Peel Terrace), to maintain and repair buildings and structures and to maintain the grounds and facilities of the Reserve.
12. Adopts the Councillors fees and allowances as follows: a) Councillor Annual Sitting Fees $32,470 b) Mayor Annual Sitting Fee $48,704 c) Mayor’s Annual Allowance $91,997 d) Deputy Mayor’s Annual Allowance $22,999 e) Annual Telecommunications and Information Technology Allowance $3,500 per member
13. Reaffirms the adoption of its Schedule of Fees and Charges for the 2022/2023 financial year, as amended and comprised within the 2022/2023 Draft Annual Budget document.
14. Pursuant to regulation 34(5) of the Local Government (Financial Management) Regulations, adopts a material variance reporting threshold with respect to financial activity statement reporting for the 2022/2023 financial year as follows:
a) Variances equal to or greater than 10% of the year to date budget amount as detailed in the Income Statement by Nature and Type/ Statement of Financial Activity report, however variances due to timing differences and/or seasonal adjustments are to be reported only if not to do so would present an incomplete picture of the financial performance for a particular period; and b) Reporting of variances only applies for amounts greater than $50,000. |
This report requests the Council to formally consider the attached budget papers in order to adopt the 2022/2023 Draft Municipal Budget (the Budget).
BACKGROUND
Pursuant to section 6.2 of the Local Government Act 1995 (the Act), a local government is to prepare and adopt an annual budget between 1 June and 31 August each year, or such extended time as the Minister allows.
Staff commenced the preparation of the Budget in January 2022 and have provided Elected Members, staff, residents and electors the opportunity to have input into the Budget through the development of the informing documents including the Long Term Financial Plan (LTFP), 4 year Corporate Business Plan (CBP) the Strategic Community Plan (SCP) and various workshops associated with the development of these documents. Council considered the draft Budget via workshops in June and July 2022, as well as drawing on the extensive work carried out by officers in the development of the 2022/23 to 2031/32 version of the LTFP and associated workshops with Council held in February 2022.
OFFICER COMMENT
The Budget is presented for consideration is reflective of the documents workshopped with Council during June and July 2022, and incorporates amendments determined during that process.
A key component of the Budget development process is the reference to the City’s LTFP, as well as other informing documents including:
· Community Strategic Plan (SCP)
· Corporate Business Plan (CBP)
· Sport and Recreation Facilities Strategic Plan
· Asset Management Plans
· Master Plans (Busselton Foreshore, Meelup Regional Park etc.)
· Workforce Plan
· Other Council adopted strategies.
The Budget has continued to be amended subsequent to the first workshop, to reflect matters that have arisen during the intervening period. Some of these amendments included confirmation of grant funding, updates to financial assistance grants predictions, adjustment to fees and charges based on actual results from the 2021/22 financial year, consideration of carryover projects, and the inclusion of the unaudited surplus amount. Whilst these amendments could have been deferred from inclusion in the Budget and raised for consideration as part of this report, it is felt that presenting the Council with a complete budget is a preferable option. This is in line with previous Council process.
Municipal Fund Net Surplus 2022/23
The City finished the 2021/22 financial year with an unaudited budget surplus figure of $507,353 representing approximately 0.4% of total operating and capital expenditure.
This surplus is predominately a reflection of cost savings against budget realised throughout a range of operational areas.
As has been the normal custom per Council resolution C1303/074 the surplus is usually budgeted to be transferred to the New Infrastructure Development Reserve on the 1st July, hence enabling the presentation of a balanced budget.
However in discussions with Council and to consider the impacts on the City’s operational costs of significant inflation pressure and CPI increases impacting employee costs, the surplus has been kept in municipal funds for the 2022/23 draft budget.
This will allow Council to make a determination on its application at a later date, as it reviews its budget on a regular basis. This surplus falls within the acceptable surplus/deficit threshold as per section 6.34 of the Local Government Act 1995.
As such, the 2022/23 budget is presented with a surplus of $335,838.
Rates
A rate increase of 3.50% (average) is proposed per year 1 of the LTFP. This draft budget has been prepared to ensure that the proposed increase planned for in the LTFP has been achieved.
The Draft Budget has factored an amount of $57,741,408 will be raised via rates and charges in line with LTFP assumptions and increment factors.
Differential Rates
Local public notice was placed in the Busselton Dunsborough Times on the 1st June 2022 and West Australian Newspaper on the 13th June 2022 and with respect to the Notice of Intention to Levy Differential Rates for the 2022/2023 financial year. Copies were also placed on City’s public notice boards at City’s Administration Centre, Southern Drive, Busselton and both the Public Libraries (Busselton and Dunsborough). The proposed general rate increase advertised for 2022/2023 financial year was 3.5%.
Ratepayers and Electors were invited to make a submission to Council in relation to the proposal.
Submissions closed 4:30pm Monday 22nd June 2022.
In accordance with section 6.36 of the Local Government Act 1995, Council is required to consider any submissions received before imposing the proposed rate or minimum payment with or without modification.
There was only the one following submission received by the closure date. A copy of the submission and a summarised version with the officers comment is provided in attachment A.
As proposed in the officer recommendation, an amendment to the proposed rate in the dollar has been identified due to an interim schedule being received after the rates were advertised. In order to ensure we maintained an average 3.5% increase, an adjustment to the advertised rates was required with a minor decrease in the rate in the dollar for Residential and UV Holiday Homes and a minor increase in all other categories.
Revaluations
There has been a revaluation of all Gross Rental Values (GRV) and Unimproved Values (UV) by the Valuer Generals Office (VGO) effective from the 1st July 2022. Revaluations are conducted by the VGO every 3 to 6 years for GRV and yearly for UV, in regional areas. All values are assessed by the VGO as at the same date of valuation, which for this revaluation was the 1st August 2021.
The revaluation has resulted in average increases of 22.60% in total and 24.82% per property for GRV’s and 10.62% in total and 10.11% per property for UV’s. The revalued GRV or UV along with the rate in the dollar is used to calculate a property’s rates. Whilst Council sets the rate in the dollar, it has no input into what an individual property’s valuation will be and therefore what rate amount it will contribute.
Where a property’s valuation has increased above either the GRV or UV total average, then this property’s overall rate increase will be higher than the proposed average 3.5% increase. Conversely where a property’s valuation has decreased below either the GRV or UV total average then the overall rate increase will usually be lower than the proposed average 3.5% increase.
Waste Charges
There is to be an increase in waste charges however this has been kept to a minimal amount. Below are details of this increase:
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Charge Type |
2021/2022 |
2022/2023 |
Increment |
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Refuse Removal Commercial |
$ 172.00 |
$ 176.50 |
$ 4.50 |
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Refuse Removal Domestic |
$ 172.00 |
$ 176.50 |
$ 4.50 |
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Recycling Fees - Domestic |
$ 83.50 |
$ 86.00 |
$ 2.50 |
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Recycling Fees - Commercial |
$ 83.50 |
$ 86.00 |
$ 2.50 |
Waste Avoidance and Resource Recovery Act Charges (WARR Act)
There has also been a further increase in the WARR Act charge from $60 to $75.
Loan Borrowings
The Budget includes $6.75M in proposed new borrowing, for the following purposes:
ð Community Groups Self Supporting Loans ($250K)
$250k has been included in the budget for provision of loan funding to other community groups, enabling them to borrow funds at lower interest rates through support of the City. Liability for the repayment of the loans remains with the community group. These loans are considered on request.
ð Busselton Performing Arts Convention Centre (the BPACC) ($6.5M)
The remaining $6.5M of the previously adopted full $26.5M borrowing for this project is expected to applied for and drawn within the first quarter of the 22/23 financial year. These funds will be added to any existing unspent borrowings, and restricted until required in the construction process.
New Reserves
The City has significant cash reserves that total budgeted closing balance as at 30 June 2022 in excess of $71M and restricted cash assets of $26.9M. A large portion of this relates to the restriction of the borrowed funds for the BPACC project.
The following new reserves have been added to the Budget:
a) Post Office Tea Rooms Reserve
Purpose: To allocate and use any premium, rental, fees, charges or other income it receives from all leases, subleases and licences in respect of the Post Office Tea Rooms Reserve 35361 or any part of it, to maintain and repair all buildings and structures and to maintain the grounds and facilities of the Reserve.
b) Peel Terrace / Causeway Road Building Reserve
Purpose: To allocate and use any revenue received in respect of the Peel Terrace / Causeway Road Building, to maintain and repair all buildings and structures and to maintain the grounds and facilities of the Reserve.
Variance Reporting Threshold – 2022/2023 Financial Year
Whilst not directly relevant to the Budget adoption, regulation 34(5) of the Local Government (Financial Management) Regulations requires that in each year, a local government adopts a percentage or value, calculated in accordance with Accounting Standard AASB 1031 - Materiality, to be used for reporting material variances.
It is preferable that the Council determines this percentage or value as part of its annual budget adoption process, such that this reporting threshold is known prior to the compilation of the initial Statement of Financial Activity report each financial year.
Accounting Standard AASB 1031 states that:
general purpose financial reporting involves making decisions about the information to be included in general purpose financial reports and how it is presented. In making these judgements, considerations of materiality play an essential part. This is because the inclusion of information which is not material or the exclusion of information which is material may impair the usefulness of the information provided to users.
The Standard also suggests quantitative thresholds in the consideration of the materiality of variances, as follows:
a) An amount which is equal to or greater than ten percent (10%) of the appropriate base amount may be presumed to be material unless there is evidence or convincing argument to the contrary; and
b) An amount which is equal to or less than five percent (5%) of the appropriate base amount may be presumed not to be material unless there is evidence or convincing argument to the contrary.
The Council has historically adopted a combined [+/- 10%] and [+/- $25K] variance reporting threshold, with reportable variances resulting from timing differences and/or seasonal adjustments to be reported only if it is required in order to present a complete picture of the financial performance for a particular period.
It is considered that a reporting threshold should remain at [+/- 10%], however the dollar threshold should be raised to [+/- $50K] to avoid unnecessary superfluous over-reporting of relatively minor variances in comparison to the overall size of the budget. This will ensure that the Council still remains fully informed of the City’s financial performance on a month-by-month basis, but is not confused by excessive variance reporting. Consequently, this report recommends that the suggested amendment to the variance reporting threshold and methodology be adopted in respect of the 2022/2023 financial year.
In comparison with other Local Governments, the following material variances are in place:
City of Bunbury 10% and $25,000
City of Greater Geraldton 10% and $50,000
City of Kalgoorlie Boulder 10% and $50,000
City of Albany 10% and $100,000
City of Karratha 10% and $50,000
City of Mandurah 10% and $100,000
2022/2023 Annual Budget – Highlights
The Budget as presented for adoption reflects a surplus position as at 30 June 2023 of $336K, and comprises all of the amendments and additions as detailed in this report. The following provides a synopsis of relevant budget highlights:
Total expenditure is in the order of $161M including approximately $66M in capital expenditure and includes the following capital expenditure items:
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Infrastructure |
$22.6M |
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Land and Buildings |
$40.3M |
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Plant and Equipment |
$2.5M |
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Furniture and Office Equipment |
$1.1M |
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TOTAL |
$66.0M |
Buildings includes the continuation of the BPACC Construction Project, forecast at $11.6M during the 22/23 financial year.
As reviewed and discussed in the Council Budget Workshops, the Budget includes a wide range of capital projects, which will benefit the City’s ratepayers. This is in addition to recurrent operational funding allocations to support a wide range of community services and initiatives. It is therefore considered that the Budget reflects value for money, whilst also being attentive to the desires and aspirations of the community, as reflected in the Council’s SCP.
Fees and Charges
To enable the Council’s Schedule of Fees and Charges to become effective from the commencement of the financial year, the Schedule is required to be adopted in advance of 30 June each year.
At its meeting of 27th April 2022, the Council adopted its Schedule of Fees and Charges for the 2022/2023 financial year.
Pursuant to Section 6.19 of the Act, local public notice was given and the Schedule of Fees and Charges came into effect from 1 July 2022.
Since this time several minor changes / additions have been made to the Schedule of Fees and Charges as follows:
· Addition of various Caravan Park License fees under the Health Related fee section in accordance with the relevant Regulations.
· Addition of various Effluent Disposal fees under the Health Related fee section in accordance with the relevant Regulations.
· Amendment of the Health Related fees for Noise Monitoring. Previously an escalating fees was charged depending on the size of the event. This variable scale is not permitted under the relevant regulations so therefore a flat fee is to be charged. The Regulations also permit the charging of a Late Fee, and therefore this is now listed.
· Amendment of the Rates/Property Related Matter fee for “Four Installment Option Administration Fee”. The fee has been increased by 10c to $18.90, so that it is divisible by 3 matching the payment installment option.
· Amendment of the Rates/Property Related Matter fee for “Payment Arrangement Administration Fee” to identify that it is for the original agreement through the introduction of a $10 fee for any subsequent reinstatement of the arrangement.
· Introduction of a Rates/Property Related Matter fee for “Direct Debit Dishonor Fee”. To be charged on the 3rd and subsequent dishonors, it reflects the staff time lost processing the event.
· A new schedule of fees titled Busselton Cultural Precinct is submitted to replace fees formally titled ArtGeo Cultural Complex and to include new fees associated with the hire and use of the currently under construction Busselton Performing Arts and Convention Centre (BPACC). BPACC fees have been developed after extensive benchmarking with similar sized regional venues utilising the most recent 2019 Venue Charges and Salaries Report from Performing Arts Connections Australia, information shared by other performing arts and convention centres and internal benchmarking against City managed facilities such as the Undalup room, Community Resource Centre, Youth and Activities Building and Naturaliste Community Centre. A Community Usage Policy is in development which will propose further discounts and fee waivers. The purpose of this policy is to provide guiding principles on how the City will encourage and facilitate community use of the spaces in the Cultural Precinct. BPACC fees are required to be adopted now to enable the venue to be promoted and events to start to be secured prior to the venue opening.
· Alteration of the wording for the existing charge for “Passenger Facilitation Fee for Open and Closed Charter Flights” at the Busselton – Margaret River Regional Airport to reflect the $25 amount is incurred when utilising both ground handling and the terminal building. A new fee of $12.50 has been introduced for when utilising the terminal building only, and not ground handling.
· Alteration of the “Lost Parking validation ticket” fee for the carpark at the BMRA from $100 to $140. This amount reflects a 14 day charge, preventing FIFO workers being able to pay a lower fee by reporting their ticket lost rather than paying the actual charge when on a 14 day swing.
· Addition of a charge for the Commercial Hire of the Outdoor Courts in the amount of $20 per hour, as no fee currently existed.
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DESCRIPTION |
ADOPTED FEE 2021/22 (Exc GST) |
PROPOSED FEE 2022/23 (Exc GST) |
PROPOSED FEE 2022/23 (Inc GST) |
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Park Home, Annexe & Miscellaneous Caravan Park Fees |
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Caravan Park licence : minimum $200 (statutory fees) |
New |
200.00 |
200.00 |
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Long stay sites, per site |
New |
6.00 |
6.00 |
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Short stay sites and sites in transit parks, per site |
New |
6.00 |
6.00 |
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Camp site, per site |
New |
3.00 |
3.00 |
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Overflow site, per site |
New |
1.50 |
1.50 |
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Effluent Disposal Fee |
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Local Government Application Fee (statutory fee) |
New |
118.00 |
118.00 |
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Local Government Report Fee (recommended fee) |
New |
118.00 |
118.00 |
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Fee for the grant of a permit to use apparatus (statutory fee) |
New |
118.00 |
118.00 |
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Noise |
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The |
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Regulation 18 application fee (statutory fee) |
New |
1,000.00 |
1,000.00 |
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Regulation 18 late fee (statutory fee) |
New |
250.00 |
250.00 |
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Regulation 16 fee (statutory fee) |
New |
500.00 |
500.00 |
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Regulation 14 fee (statutory fee) |
New |
500.00 |
500.00 |
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Regulation 13 fee |
New |
160.00 |
160.00 |
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Rates/ Property Related Matters |
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Four Instalment Option Administration Fee |
18.30 |
18.90 |
18.90 |
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Payment Arrangement Administration Fee |
30.50 |
31.50 |
31.50 |
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Payment Arrangement Reinstatement Administration Fee |
New |
10.00 |
10.00 |
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Direct Debit Dishonour Fee - raised on the 3rd and subsequent dishonours |
New |
15.00 |
15.00 |
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BUSSELTON CULTURAL PRECINCT |
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Performing Arts & Convention Centre (new name TBC) |
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Commercial Use |
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Main Theatre (per day) |
New |
2,300.00 |
2,530.00 |
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Function Rooms (3 rooms) (per hour w 4hr minimum) |
New |
250.00 |
275.00 |
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Function Rooms (2 rooms) (per hour w 4hrs minimum) |
New |
200.00 |
220.00 |
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Function Room (1 room) (per hour w 2hrs minimum) |
New |
100.00 |
110.00 |
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Rehearsal room (per hour) |
New |
100.00 |
110.00 |
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Rehearsal Room (per day) |
New |
500.00 |
550.00 |
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Courtyard (per hour, by negotiation pending other usage of the space) |
New |
250.00 |
275.00 |
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Meeting room (per hour) |
New |
50.00 |
55.00 |
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Whole venue (all spaces and theatre) (per day) |
New |
3,500.00 |
3,850.00 |
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Local Not For Profit/Community Group/School Use |
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Main Theatre (per day) (excluding co-presentations) |
New |
1,500.00 |
1,650.00 |
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Main Theatre (set up/rehearsal) (excluding co-presentations) |
New |
500.00 |
550.00 |
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Rehearsal room (per hour) (extended/recurring use by negotiation) |
New |
50.00 |
55.00 |
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Courtyard (per hour) |
New |
200.00 |
220.00 |
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Meeting room (per hour) |
New |
30.00 |
33.00 |
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Other Fees and Charges |
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Wages On-charged (FOH & Technical staff) (per hour, 4hr minimum) |
New |
54.55 |
60.00 |
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Booking Fees (charged to hirers per ticket) |
New |
5% |
5% |
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Marketing Support Charges (based on hirer requirements) |
New |
$100-$1000 |
$110-$1100 |
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Kitchen Hire (required for external caterers only) (per event) |
New |
200.00 |
220.00 |
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Cleaning Fee (per event) (+50% on Sundays) |
New |
163.64 |
180.00 |
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Security staff (per hour, 3hr minimum) |
New |
90.91 |
100.00 |
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Piano Usage (includes tuning) |
New |
300.00 |
330.00 |
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Commission on sale of Merchandise (% gross sales) |
New |
10% |
10% |
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Main Art Gallery (name TBC) |
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Commission rates on exhibition sales |
New |
34% |
34% |
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Exhibition Fee (per week) |
New |
227.27 |
250.00 |
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Installation/Dismantle Fees (per hour) |
New |
54.55 |
60.00 |
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Room Hire for events (includes use of kitchen) |
New |
363.64 |
400.00 |
|
|
|
|
|
|
Bond Store Gallery |
|
|
|
|
Commission rates on exhibition sales |
20% |
20% |
20% |
|
Exhibition Fee (per week) |
111.82 |
109.09 |
120.00 |
|
Installation/Dismantle Fees (per hour) |
48.18 |
54.55 |
60.00 |
|
Room Hire for events, shared with exhibition, incl. garden (per event) |
140.09 |
150.00 |
165.00 |
|
|
|
|
|
|
New Courtroom |
|
|
|
|
Commission rates on exhibition sales |
20% |
20% |
20% |
|
Exhibition Fee (per week) |
204.55 |
163.64 |
180.00 |
|
Installation/Dismantle Fees (per hour) |
48.18 |
54.55 |
60.00 |
|
Room Hire for events, shared with exhibition (per event) |
204.55 |
200.00 |
220.00 |
|
|
|
|
|
|
Ballaarat House |
|
|
|
|
Exhibition Fee (per week) |
149.09 |
154.55 |
170.00 |
|
Installation/Dismantle Fees (per hour) |
48.18 |
54.55 |
60.00 |
|
|
|
|
|
|
Fodder Room |
|
|
|
|
Community hire for workshops/classes (per hour, 2hr minimum) |
13.64 |
13.64 |
15.00 |
|
|
|
|
|
|
Old Courthouse Courtyard |
|
|
|
|
Event Hire (per hour) |
46.36 |
54.55 |
60.00 |
|
|
|
|
|
|
Other Fees & Charges |
|
|
|
|
Storage Fee per week |
52.73 |
53.64 |
59.00 |
|
City of Busselton Art Award Entry Fee |
31.82 |
31.82 |
35.00 |
|
Market Stall Fee |
22.73 |
22.73 |
25.00 |
|
Heritage Tour Fee Adult |
9.09 |
9.09 |
10.00 |
|
Heritage Tour Fee Child |
4.55 |
4.55 |
5.00 |
|
Heritage Tour Family Pass (2 adults, 2 children) |
18.18 |
18.18 |
20.00 |
|
Additional exhibition charges, assessed on a case by case basis based on additional costs |
|
|
|
|
|
|
|
|
|
BUSSELTON-MARGARET RIVER REGIONAL AIRPORT |
|
|
|
|
|
|
|
|
|
Passenger Facilitation Fee for Open and Closed Charter Flights (per departing passenger) utilising ground handling and terminal building |
22.00 |
22.73 |
25.00 |
|
Passenger Facilitation Fee for Open and Closed Charter Flights (per departing passenger) utilising terminal building only |
New |
11.36 |
12.50 |
|
|
|
|
|
|
Lost parking validation ticket |
90.91 |
127.27 |
140.00 |
|
|
|
|
|
|
COURT HIRE LEVIES |
|
|
|
|
Outdoor Court Hire – Commercial per Hour |
New |
18.18 |
20.00 |
Statutory Environment
§ Adoption of Annual Budget
Section 6.2 of the Act and Part 3 of the Local Government (Financial Management) Regulations detail the form and manner in which an annual budget is to be presented to the Council for formal consideration.
§ Reserve Accounts
Section 6.11 of the Act provides guidance in respect of reserve accounts and also outlines the processes required should a local government determine to amend the purpose of a reserve.
§ Power to Borrow
Sections 6.20 and 6.21 of the Act refer to a local government's power to borrow and the administrative requirements associated therewith.
§ Notice of Imposing Differential Rates
Section 6.36 of the Act details the requirement for a local government to give local public notice of its intention to impose differential rates in the dollar and associated minimum payments in any year. The local public notice is to provide details of each differential rate in the dollar and associated minimum payment and must also invite public submissions to the proposal, for a period of not less than 21 days.
§ Limit on revenue and income from general rates
Section 6.34 prescribes the limits on which Council can yield in relation to its annual rates income. The Draft Budget falls within the threshold.
§ Adoption of Fees and Charges
Sections 6.16 – 6.19 of the Act refer to the imposition, setting the level of, and associated administrative matters pertaining to fees and charges. The requirement to review fees and charges on an annual basis is detailed within Regulation 5 of the Local Government (Financial Management) Regulations. The Fees and Chargers were adopted by Council in April 2022 and advertised to enable them to apply from 1 July 2022.
Relevant Plans and Policies
The Budget has been guided by the SCP and CBP, along with associated informing plans (LTFP, Workforce Plan and Asset Management Plans). This is in addition to the range of other plans and policies which underpin specific components of the overall annual budget.
Financial Implications
The budget adopted by the Council will determine the financial operations of the City of Busselton for the 2022/2023 financial year.
Stakeholder Consultation
In its development, the Budget has been the subject of specific workshops convened with Council. Community groups and other not for profit organisations have also been invited to apply for funding allocations as part of the City’s ongoing sponsorship related programs. Throughout the year, members of the public have also been invited to make submissions on a range of proposed projects and activities impacting on the Budget, particularly through the development of the SCP and CBP processes.
Risk Assessment
The Budget has been informed by the SCP, and more particularly the underpinning CBP, LTFP, Workforce Plan and Asset Management Plans. The integration with these plans assists to address the risks associated with the adoption of the Budget, mainly that the City has the financial capacity to deliver the programs, projects and ongoing services as identified in the budget papers without causing any detrition in its financial base, and that the programs, projects and services align to the strategic goals and objectives set by Council.
Options
As an alternative to the proposed recommendation the Council could:
1. The Council may determine to amend the Budget as presented for adoption.
2. The Council may also determine to amend the recommended variance reporting threshold in respect of the statutory Statement of Financial Activity Statement reporting.
CONCLUSION
In accordance with the principles expressed in the LTFP and relevant Council Policies, the Budget has been drafted with a long term view of the needs of the City and its residents in mind. As illustrated in this report, the Budget includes a significant level of capital projects which will be of benefit to the City’s ratepayers. Many of these projects are aligned with Council’s SCP, and as such reflect the aspirations of the community.
It is therefore recommended that the Council adopts the Budget as presented.
TIMELINE FOR IMPLEMENTATION OF OFFICER RECOMMENDATION
The Budget will become effective immediately consequent to adoption by the Council.
Special Council 141 3 August 2022
