COB-RGB

 

 

 

 

Special Council Agenda

 

 

 

26 July 2021

 

 

 

 

 


ALL INFORMATION AVAILABLE IN VARIOUS FORMATS ON REQUEST

city@busselton.wa.gov.au

 

 


CITY OF BUSSELTON

SPECIAL COUNCIL MEETING NOTICE AND AGENDA – 26 July 2021

 

 

 

TO:                  THE MAYOR AND COUNCILLORS

 

 

NOTICE is given that a meeting of the Special Council will be held in the the Council Chambers, Administration Building, Southern Drive, Busselton on Monday, 26 July 2021, commencing at 4.00pm.

 

Your attendance is respectfully requested.

 

 

DISCLAIMER

Statements or decisions made at Council meetings or briefings should not be relied on (or acted upon) by an applicant or any other person or entity until subsequent written notification has been given by or received from the City of Busselton. Without derogating from the generality of the above, approval of planning applications and building permits and acceptance of tenders and quotations will only become effective once written notice to that effect has been given to relevant parties. The City of Busselton expressly disclaims any liability for any loss arising from any person or body relying on any statement or decision made during a Council meeting or briefing.

 

 

 

Mike Archer

 

CHIEF EXECUTIVE OFFICER

 

23 July 2021


CITY OF BUSSELTON

Agenda FOR THE Special Council MEETING TO BE HELD ON 26 July 2021

TABLE OF CONTENTS

 

ITEM NO.                                        SUBJECT                                                                                                                              PAGE NO.

1....... Attendance, Apologies & Leave Of Absence. 4

2....... PUrpose Of Meeting.. 4

3....... Public Question Time. 4

4....... Disclosure Of Interests. 4

5....... Presentations By Parties With An Interest. 4

6....... Finance and Corporate Services Report. 5

6.1          ADOPTION OF 2021/22 ANNUAL BUDGET. 5

7....... Closure. 136

 


Special Council                                                                       4                                                                          26 July 2021

 

1.               Attendance, Apologies & Leave Of Absence 

Apologies

 

Approved Leave of Absence

 

Nil

 

2.               PUrpose Of Meeting

Adoption of the City of Busselton 2021/2022 Annual Budget and Reaffirm the Fees and Charges for the 2021/2022 Financial Year.

3.               Public Question Time 

 

4.               Disclosure Of Interests

Conflicts of Interest are dealt with in the Local Government Act 1995 and the Local Government (Administration) Regulations 1996.  Members must declare any potential conflict of interest they have in a matter on the Council Agenda.

 

5.               Presentations By Parties With An Interest


Special Council                                                                       5                                                                          26 July 2021

6.               Finance and Corporate Services Report

6.1             ADOPTION OF 2021/22 ANNUAL BUDGET

STRATEGIC THEME

LEADERSHIP - A Council that connects with the community and is accountable in its decision making.

STRATEGIC PRIORITY

4.2 Deliver governance systems that facilitate open, ethical and transparent decision making.

SUBJECT INDEX

Budget Planning and Reporting

BUSINESS UNIT

Financial Services

REPORTING OFFICER

Manager Financial Services - Paul Sheridan

AUTHORISING OFFICER

Director Finance and Corporate Services - Tony Nottle

NATURE OF DECISION

Executive: Substantial direction setting, including adopting budgets, strategies, plans and policies (excluding local planning policies); funding, donations and sponsorships; reviewing committee recommendations

VOTING REQUIREMENT

Absolute Majority

ATTACHMENTS

Attachment a   City of Busselton Annual Budget 2021-22  

 

OFFICER RECOMMENDATION 1

ABSOLUTE MAJORITY DECISION OF COUNCIL REQUIRED

 

That the Council pursuant to the provisions of section 6.2 of the Local Government Act 1995 and Part 3 of the Local Government (Financial Management) Regulations 1996 adopts the 2021/22 Annual Budget as per attachment A for the City of Busselton, which incorporates the following:

 

·    Statement of Comprehensive Income by Nature or Type                       

·    Statement of Comprehensive Income by Program                                    

·    Statement of Cash Flows

·    Rate Setting Statement by Nature or Type

·    Rate Setting Statement by Program                                                                

·    Notes to and Forming Part of the Budget

·    Schedule of Capital Projects and Initiatives

 

OFFICER RECOMMENDATION 2

SIMPLE MAJORITY REQUIRED

 

That the Council:

1.       Notes that the loan facility for the Busselton Performing Arts and Convention Centre as indicated in Note 6 on page 31 of the 2021/22 budget documentation is in accordance with Council resolution #C2006/066 and it is estimated to draw down up to $10 million in the 2021/22 financial year; and

 

2.    Notes that the raising of this loan will be subject to a further decision of Council.

 

 

 


OFFICER RECOMMENDATION 3

ABSOLUTE MAJORITY DECISION OF COUNCIL REQUIRED

That the Council:

1.    For the purpose of yielding the deficiency disclosed by the Municipal Budget 2021-22 adopted above, pursuant to sections 6.32, 6.33, 6.34 and 6.35 of the Local Government Act 1995, impose the following differential, specified area, general and minimum rates on Gross Rental and Unimproved Values:

 

Description

Rate in

the $

Minimum Payment  $

Zone Groups (GRV)

 

 

Residential

0.100916

1,410

Residential – Vacant Land

0.100916

1,410

Residential Holiday Homes

0.111020

1,465

Industrial

0.116572

1,410

Industrial – Vacant Land

0.116572

1,410

Commercial

0.116572

1,410

Commercial – Vacant Land

0.116572

1,410

 

 

 

Land Use Groups (UV)

 

 

Primary Production

0.004328

1,410

UV Rural

0.004240

1,540

UV Commercial

0.007825

1,410

 

 

 

Specified Area Rates

 

 

Port Geographe

0.015994

Nil

Provence GRV

0.014918

Nil

Provence UV

0.000145

Nil

Vasse GRV

0.018707

Nil

 

2.    Adopts the rate payment instalment options and associated annual fees in accordance with section 6.45 (3) of the Local Government Act 1995, as follows*:

a)         Instalments Every Two Months $18.30;

b)        Monthly $20.50;

c)         Fortnightly $25.50;

d)        Weekly $30.50

*These items remain subject to the Local Government (COVID-19 Response) Order 2020 and the City of Busselton COVID-19 Financial Hardship Policy

 

3.    Adopts a per annum interest rate on rates paid by instalments in accordance with section 6.45 (3) of the Local Government Act 1995*:

a)         Instalments Every Two Months 5.5%;

b)        Monthly 5.5%;

c)         Fortnightly 5.5%;

d)        Weekly 5.5%

*These items remain subject to the Local Government (COVID-19 Response) Order 2020 and the City of Busselton COVID-19 Financial Hardship Policy

 

4.    Adopts an interest rate of 7.0% per annum on all outstanding rates in accordance with section 6.51 (1) of the Local Government Act 1995*.

*These items remain subject to the Local Government (COVID-19 Response) Order 2020 and the City of Busselton COVID-19 Financial Hardship Policy

 

5.    In accordance with regulation 64(2) of the Local Government (Financial Management) Regulations 1996, adopts the following Instalment options to be available:

 

Full payment and 1st instalment due date

10th September 2021

2nd instalment due date

10th November 2021

3rd instalment due date

10th January 2022

4th instalment due date

10th March 2022

Weekly direct debit first and last instalment dates

10th September 2021 to 10th June 2022

Fortnightly direct debit first and last instalment dates

10th September 2021 to 3rd June 2022

Monthly direct debit first and last instalment dates

10th September 2021 to 10th June 2022

 

Noting additional payment methods that were initially established to assist ratepayers in response to the COVID-19 pandemic and the Local Government (COVID-19 Response) Order 2020, are to be continued as standard rate payment options.

 

6.    Adopts the following annual Refuse Collection and Recycling charges for the City of Busselton for the 2021/2022 financial year:

a)         Commercial Waste Charges                                    $172.00

b)        Domestic Waste Charges                                         $172.00

c)         Recycling Collection Charge - Domestic             $83.50

d)        Commercial Recycling Collection Charge          $83.50

 

7.    In accordance with section 66(1) and section 66(3) of the Waste Avoidance and Resource Recovery Act 2007, applies the minimum payment provisions of section 6.35 of the Local Government Act 1995, and adopts a Waste Infrastructure Rate:

a)         GRV General Properties – Rate in the dollar: 0.001 Cents, minimum $60

b)        UV General Properties – Rate in the dollar: 0.0004 Cents, minimum $60

 

8.    Adopts, pursuant to section 6.11 of the Local Government Act 1995, the reserves and reserve fund budget contained at note 8 of the budget including amendment of the Reserve Names and Purposes, and the establishment of the following new reserve:

a)         Waterways Restoration Reserve

Purpose:  To provide for any works required to rejuvenate, revive or rectify natural waterways within the Busselton district.

 

9.    Adopts the Councillors fees and allowances as follows:

a)         Councillor Annual Sitting Fees $31,678

b)        Mayor Annual Sitting Fee $47,516

c)         Mayor’s Annual Allowance $89,753

d)        Deputy Mayor’s Annual Allowance $22,438

e)        Annual Telecommunications and Information Technology Allowance $3,500 per member

 

10.  Reaffirms the adoption of its Schedule of Fees and Charges for the 2021/2022 financial year, as amended and comprised within the 2021/2022 Draft Annual Budget document, noting the addition and alteration of the following fees:

a)         Inclusion of a fee for the sale of used paving stock at $1 per paver (GST inclusive), noting that pavers will be made available to approved Community Groups at Nil Charge;

b)        Alterations to the Traders fees as per the following table:

 

DESCRIPTION

ADOPTED FEE 2020/21                    (Exc GST)

PROPOSED FEE 2021/22            (Exc GST)

PROPOSED FEE 2021/22                    (Inc GST)

Traders

 

 

 

Application for Trader’s Permit

 $    154.00

 $     157.00

 $     157.00

Application for Transfer of Trader’s Permit

 $    154.00

 $     157.00

 $     157.00

Itinerant Trader Permit Fee

 $ 1,540.00

 $  1,570.00

 $  1,570.00

Trader’s Permit – Bond Fees

 $ 1,155.00

 $  1,178.00

 $  1,178.00

Trader’s Permit Fee – Zone 1

 

 

 

Prime sites (e.g. established coastal and foreshore nodes)

 

 

 

12 months - Pro rata applies

 $ 3,090.00

 $  3,151.00

 $  3,151.00

Trader’s Permit Fee – Zone 2

 

 

 

Other sites as depicted within  Commercial Use of City Land and Facilities Policy

 

 

 

12 months - Pro rata applies

 $ 2,060.00

 $  2,101.00

 $  2,101.00

 

 

 

 

Trader’s Permit Fee – Zone 1

 

 

 

Prime sites (Meelup Beach Carpark Only)

 

 

 

12 months - Pro rata applies

 $ 3,090.00

 $  5,650.00

 $  5,650.00

 

 

 

 

Trader’s Permit Fee – Zone 1A

 

 

 

Prime sites (e.g. Boat ramp car parks)

 

 

 

12 months - Pro rata applies

 $ 3,090.00

 $  4,150.00

 $  4,150.00

 

 

 

 

Trader’s Permit Fee – Zone 2

 

 

 

Secondary sites (e.g. other coastal and foreshore nodes)

 

 

 

12 months - Pro rata applies

 $ 2,060.00

 $  3,100.00

 $  3,100.00

 

 

 

 

Trader’s Permit Fee – Zone 2A

 

 

 

Other inland sites

 

 

 

12 months - Pro rata applies

 $ 2,060.00

 $  2,600.00

 $  2,600.00

 

c)    Alterations to the Noise Monitoring Fees as per the following table: 

 

DESCRIPTION

ADOPTED FEE 2020/21                    (Exc GST)

PROPOSED FEE 2021/22            (Exc GST)

PROPOSED FEE 2021/22                    (Inc GST)

* Noise Monitoring Fees

 

 

 

<500 persons

220.00

220.00

220.00

500 - 1,000 persons and 1 performing area only

545.00

545.00

545.00

500 - 1,000 persons and 2 or more performing areas

875.00

875.00

875.00

>1,000 persons and 1 performing area only

875.00

875.00

875.00

>1,000 persons and 2 or more performing areas

1,025.00

1,000.00

1,000.00

Noise monitoring fee - per hour

135.00

137.00

137.00

Noise Monitoring Report

285.00

290.00

290.00

Regulation 14 Fees

500.00

510.00

510.00

Regulation 16 Fees

500.00

510.00

510.00

<500 persons

220.00

220.00

220.00

 

11.  Adopts, pursuant to regulation 34(5) of the Local Government (Financial Management) Regulations 1996, a material variance reporting threshold with respect to financial activity statement reporting for the 2021/2022 financial year as follows:

a)         Variances equal to or greater than 10% of the year to date budget amount as detailed in the Income Statement by Nature and Type/ Statement of Financial Activity report, however variances due to timing differences and/or seasonal adjustments are to be reported only if not to do so would present an incomplete picture of the financial performance for a particular period; and

b)        Reporting of variances only applies for amounts greater than $25,000.

 

EXECUTIVE SUMMARY

This report requests the Council to formally consider the attached budget papers in order to adopt the 2021/2022 Draft Municipal Budget (the Budget).

BACKGROUND

Pursuant to section 6.2 of the Local Government Act 1995 (the Act), a local government is to prepare

and adopt an annual budget between 1 June and 31 August each year, or such extended time as the Minister allows.

 

Staff commenced the preparation of the Budget in January 2021 and have provided Elected Members, staff, residents and electors the opportunity to have input into the Budget through workshops in May and June 2021, as well as drawing on the extensive work carried out by officers in the development of the 2021/22 to 2030/31 version of the LTFP and associated workshops with Council held in February.

 


A key component of the budget development process is the reference to the City’s LTFP, as well as other informing documents including:

·         Strategic Community Plan 2021 - 2031 (SCP)

·         Corporate Business Plan (CBP)

·         Sport and Recreation Facilities Strategic Plan

·         Asset Management Plans

·         Master Plans (Busselton Foreshore, Meelup Regional Park etc.)

·         Workforce Plan

·         Other Council adopted strategies.

The COVID-19 pandemic has had lingering impacts on the subsequent projections and assumptions that were applied to the LTFP. The Budget will once again form the base of a revised LTFP into the near future.

OFFICER COMMENT

The Budget as presented for consideration is reflective of the documents workshopped with Council during May and June 2021, and incorporates amendments determined during that process. The Budget has continued to be amended subsequent to the workshops, to reflect matters that have arisen during the intervening period.

 

Some of these amendments included confirmation of grant funding, updates to financial assistance grants predictions, adjustment to fees and charges based on actual results from the 2020/21 financial year, consideration of carryover projects, and the inclusion  of the unaudited surplus amount.

 

Whilst these amendments could have been deferred from inclusion in the Budget and raised for consideration as part of this report, it is felt that presenting the Council with a complete budget is a preferable option. This is in line with previous Council process.

Municipal Fund Net Surplus 2020/21

The City finished the 2020/21 financial year with an unaudited budget surplus figure of $2,448,381, representing approximately 2.1% of total expenditure less transfers to reserves.  Given the uncertainty surrounding the development of the 2020/21 budget, due to the lingering impacts of COVID-19 on the City of Busselton, this is a remarkable end of year result.

 

With a zero % increase in rates in 2020/21, this surplus is predominately a reflection of the significantly higher than expected building and planning fees & charges, as a result of the COVID-19 economic stimulus measures, as well as efficiencies realised in a range of areas.

 

Part of this year end surplus is being used to fund carried over budgeted activities that were not able to be completed during the 2020/21 financial year or projects that are still underway.  As has been the normal custom per Council resolution C1303/074, the remaining surplus is usually budgeted to be transferred to the New Infrastructure Development Reserve on the 1st July, hence enabling the presentation of a balanced budget. 

 

However in discussions with Council and to consider the impacts on the City’s financial ratios, the remaining portion of the surplus has been kept in municipal funds for the Budget. This will allow Council to make a determination on its application at a later date, as it reviews its budget on a regular basis. This surplus falls within the acceptable surplus/deficit threshold as per section 6.34 of the Act. As such, the Budget is presented with a surplus of $1,118,181.


Rates

A rate increase of 2.50% is proposed as per year one of the LTFP.

 

The Budget has factored an amount of $54,933,780 to be raised via rates in line with LTFP assumptions and increment factors.

Differential Rates

Local public notice was placed in the West Australian Newspaper on the 20th May 2021 and Busselton Dunsborough Times on the 21st May 2021 with respect to the Notice of Intention to Levy Differential Rates for the 2021/2022 financial year. Copies were also placed on City’s public notice boards at City’s Administration Centre, Southern Drive, Busselton and both the Public Libraries (Busselton and Dunsborough).  The proposed general rate increase advertised for 2021/2022 financial year was 2.5%.

 

Ratepayers and electors were invited to make a submission to Council in relation to the proposal. Submissions closed 4:30pm Monday 11th June 2021. In accordance with section 6.36 of the Act, Council is required to consider any submissions received before imposing the proposed rate or minimum payment with or without modification. At the closing of the submission period no submissions were received.

Revaluations

The standard annual revaluation of Unimproved Valuations (UV) has been completed by Landgate Valuation Services and will be effective from the 1st July 2021.

 

Both UV and Gross Rental Valuations (GRV) determine the distribution of total rate burden between ratepayers.  Whilst Council can control the total amount of rates to be collected, it is unable to determine what an individual property valuation will be and therefore what rate amount it will contribute.

 

Where a property’s UV valuation has increased then the overall rate increase will usually be above the proposed 2.5% increase. Conversely where a properties UV valuation has decreased then the overall rate increase will usually be below the proposed 2.5% increase.

 


Waste Charges

There is to be an increase in waste charges however this has been kept to a minimal amount. Below are details of this increase:

 

Charge Type

2020/2021

2021/2022

Increment

Refuse Removal Commercial

 $          169.00

 $          172.00

 $             3.00

Refuse Removal Domestic

 $          169.00

 $          172.00

 $             3.00

Recycling Fees - Domestic

 $             82.00

 $            83.50  

 $             1.50

Recycling Fees  - Commercial

 $             82.00

 $            83.50

 $             1.50

 

Waste Avoidance and Resource Recovery Act Charges (WARR Act)

There has also been a further increase in the WARR Act charge from $49 to $60.

Loan Borrowings

The Budget includes $15.45M in proposed new borrowing, for the following purposes:

 

ð Community Groups Self Supporting Loans (SSL) ($200K)

$200k has been included for the provision of loan funding to other community groups, enabling them to borrow funds at lower interest rates through support of the City.  Liability for the repayment of the loans remains with the community group. These loans are considered on request.

 

ð Busselton Performing Arts Convention Centre (the BPACC) ($10M)

As per council resolution C2006/006, Council endorsed a funding strategy for the BPACC.  In the 2020/21 financial year it was budgeted to apply and drawdown the amount of $7.5M. 

 

Due to extended consideration of the project post completion of the tender process, the application and drawdown was deferred.  Project deliberations are on-going, however for budget purposes it is envisaged that the application and eventual drawdown required will be $10M (drawn in two lots of $5M) for the 21/22 financial year.

 

The process for applying for the loan for the BPACC will not commence until after the Council has considered the project options further and confirms the required amount. To assist Council with clarity and understanding it should be noted that there is an additional loan process to be undertaken before any application is made for the loan funds.

 

ð Margaret River Busselton Tourism Association – Ancient Lands Discovery Park ($1.25M)

A provisional sum has been provided for a self supporting loan to the MRBTA for the Ancient Lands Discovery Park Project. This is subject to final approval and government funding.

 

ð Busselton Jetty Incorporated – Australian Underwater Observatory ($4M)

A provisional sum has been provided for the Busselton Jetty Inc. for the development of the Australian Underwater Observatory. This is also subject to final approvals, agreements and written authorisations from third parties and the City of Busselton.


New Reserves

The City has significant cash reserves that total a budgeted closing balance as at 30 June 2022 in excess of $45.5M and restricted cash assets of $9.2M.

 

The following new reserve has been added to the Budget:

a)         Waterways Restoration reserve

Purpose: To provide for any works required to rejuvenate, revive or rectify natural waterways within the Busselton district

 

Additionally, a minor change was made to the name of the Jetty Maintenance Reserve, to remove the word Maintenance within the title to more accurately reflect the Jetty’s purpose.  This change has been incorporated into the attached Budget document.

Variance Reporting Threshold – 2021/2022 Financial Year

Whilst not directly relevant to the Budget’s adoption, regulation 34(5) of the Local Government (Financial Management) Regulations 1996, requires that in each year, a local government adopts a percentage or value, calculated in accordance with Accounting Standard AASB 1031 - Materiality, to be used for reporting material variances.

 

It is preferable that the Council determines this percentage or value as part of its annual budget adoption process, such that this reporting threshold is known prior to the compilation of the initial Statement of Financial Activity report each financial year.   

 

Accounting Standard AASB 1031 states that:

 

general purpose financial reporting involves making decisions about the information to be included in general purpose financial reports and how it is presented. In making these judgements, considerations of materiality play an essential part. This is because the inclusion of information which is not material or the exclusion of information which is material may impair the usefulness of the information provided to users.   

 

The Standard also suggests quantitative thresholds in the consideration of the materiality of variances, as follows:

 

a)  An amount which is equal to or greater than ten percent (10%) of the appropriate base amount may be presumed to be material unless there is evidence or convincing argument to the contrary; and

b)  An amount which is equal to or less than five percent (5%) of the appropriate base amount may be presumed not to be material unless there is evidence or convincing argument to the contrary.

 

The Council has historically adopted a combined [+/- 10%] and [+/- $25K] variance reporting threshold, with reportable variances resulting from timing differences and/or seasonal adjustments to be reported only if it is required in order to present an complete picture of the financial performance for a particular period.

 

It is considered the reporting threshold is reasonable, and ensures that the Council remains fully informed of the City’s financial performance on a month-by-month basis. Consequently, this report recommends that the currently adopted variance reporting threshold and methodology be readopted in respect of the 2021/2022 financial year.  

2021/2022 Annual Budget – Highlights

The Budget as presented for adoption reflects a surplus position as at 30 June 2022 of $1.118M, and comprises all of the amendments and additions as detailed in this report. The following provides a synopsis of relevant budget highlights:

 

Total expenditure is in the order of $157M including approximately $64.9M in capital expenditure and includes the following capital expenditure items:

 

Infrastructure

$38.3M

Land and Buildings

$22.8M

Plant and Equipment

$2.9M

Furniture and Office Equipment

$0.8M

      TOTAL

$64.9M

 

 

 

As illustrated in the detailed listing of the capital acquisitions and construction projects provided within the attached budget document, the Budget includes a wide range of capital projects, which will benefit the City’s ratepayers. This is in addition to recurrent operational funding allocations to support a wide range of community services and initiatives. It is therefore considered that the Budget reflects value for money, whilst also being attentive to the desires and aspirations of the community, as reflected in the Council’s SCP.              

Fees and Charges

To enable the Council’s Schedule of Fees and Charges to become effective from the commencement of the financial year, the Schedule is required to be adopted in advance of 30 June each year.

 

At its meeting of 28th April 2021, the Council adopted its Schedule of Fees and Charges for the 2021/2022 financial year.

 

Pursuant to Section 6.19 of the Act, local public notice was given and the Schedule of Fees and Charges came into effect from 1 July 2021.

 

Since this time several minor changes / additions have been made as follows:

 

·    Inclusion of a fee for the sale of used paving stock at $1 per paver (GST inclusive), noting that pavers will be made available to approved Community Groups at Nil Charge

 

·    Alteration to the Traders fees as per the following table. The fees and charges for traders have been reviewed in order to provide a streamlined administration process resulting in the issue of a permit only.  Previously, traders were requested to sign a licence with the City incorporating a land use based fee as well as pay a Council adopted fee for the issue of the Local Law Trader’s Permit.  Changes to this process will require a trader to apply for a Permit only (removing the need for an additional licence), which will incorporate all fees providing for the use of the land that is managed and maintained by the City.

 

 

 

DESCRIPTION

ADOPTED FEE 2020/21                    (Exc GST)

PROPOSED FEE 2021/22            (Exc GST)

PROPOSED FEE 2021/22                    (Inc GST)

Traders

 

 

 

Application for Trader’s Permit

 $    154.00

 $     157.00

 $     157.00

Application for Transfer of Trader’s Permit

 $    154.00

 $     157.00

 $     157.00

Itinerant Trader Permit Fee

 $ 1,540.00

 $  1,570.00

 $  1,570.00

Trader’s Permit – Bond Fees

 $ 1,155.00

 $  1,178.00

 $  1,178.00

Trader’s Permit Fee – Zone 1

 

 

 

Prime sites (e.g. established coastal and foreshore nodes)

 

 

 

12 months - Pro rata applies

 $ 3,090.00

 $  3,151.00

 $  3,151.00

Trader’s Permit Fee – Zone 2

 

 

 

Other sites as depicted within  Commercial Use of City Land and Facilities Policy

 

 

 

12 months - Pro rata applies

 $ 2,060.00

 $  2,101.00

 $  2,101.00

 

 

 

 

Trader’s Permit Fee – Zone 1

 

 

 

Prime sites (Meelup Beach Carpark Only)

 

 

 

12 months - Pro rata applies

 $ 3,090.00

 $  5,650.00

 $  5,650.00

 

 

 

 

Trader’s Permit Fee – Zone 1A

 

 

 

Prime sites (e.g. Boat ramp car parks)

 

 

 

12 months - Pro rata applies

 $ 3,090.00

 $  4,150.00

 $  4,150.00

 

 

 

 

Trader’s Permit Fee – Zone 2

 

 

 

Secondary sites (e.g. other coastal and foreshore nodes)

 

 

 

12 months - Pro rata applies

 $ 2,060.00

 $  3,100.00

 $  3,100.00

 

 

 

 

Trader’s Permit Fee – Zone 2A

 

 

 

Other inland sites

 

 

 

12 months - Pro rata applies

 $ 2,060.00

 $  2,600.00

 $  2,600.00


a)    Alteration to the Noise Monitoring Fees as per the following table.  Regulation 14      and 16 fees are statutory and are not set by Council.

 

DESCRIPTION

ADOPTED FEE 2020/21                    (Exc GST)

PROPOSED FEE 2021/22            (Exc GST)

PROPOSED FEE 2021/22                    (Inc GST)

* Noise Monitoring Fees

 

 

 

<500 persons

220.00

220.00

220.00

500 - 1,000 persons and 1 performing area only

545.00

545.00

545.00

500 - 1,000 persons and 2 or more performing areas

875.00

875.00

875.00

>1,000 persons and 1 performing area only

875.00

875.00

875.00

>1,000 persons and 2 or more performing areas

1,025.00

1,000.00

1,000.00

Noise monitoring fee - per hour

135.00

137.00

137.00

Noise Monitoring Report

285.00

290.00

290.00

Regulation 14 Fees

500.00

510.00

510.00

Regulation 16 Fees

500.00

510.00

510.00

<500 persons

220.00

220.00

220.00

Statutory Environment

As part of the annual budget development process, a local government must have regard for numerous requirements under the Act and associated Regulations. These include, but are not limited to, the following provisions:

  

§ Adoption of Annual Budget

Section 6.2 of the Act and Part 3 of the Local Government (Financial Management) Regulations 1996 detail the form and manner in which an annual budget is to be presented to the Council for formal consideration.

 

§ Reserve Accounts

Section 6.11 of the Act provides guidance in respect of reserve accounts and also outlines the processes required should a local government determine to amend the purpose of a reserve.

 

§ Power to Borrow

Sections 6.20 and 6.21 of the Act refer to a local government's power to borrow and the administrative requirements associated therewith.

 

§ Notice of Imposing Differential Rates

Section 6.36 of the Act details the requirement for a local government to give local public notice of its intention to impose differential rates in the dollar and associated minimum payments in any year. The local public notice is to provide details of each differential rate in the dollar and associated minimum payment and must also invite public submissions to the proposal, for a period of not less than 21 days.

 

§  Limit on revenue and income from general rates

Section 6.34 of the Act prescribes the limits on which Council can yield in relation to its annual rates income. The Budget falls within the threshold.

 

§ Adoption of Fees and Charges

Sections 6.16 – 6.19 of the Act refer to the imposition, setting the level of, and associated administrative matters pertaining to fees and charges. The requirement to review fees and charges on an annual basis is detailed within Regulation 5 of the Local Government (Financial Management) Regulations 1996. The Fees and Chargers were adopted by Council in April 2021 and advertised to enable them to apply from 1 July 2021.

Relevant Plans and Policies

The Budget has been guided by the SCP and CBP, along with associated informing plans (LTFP, Workforce Plan and Asset Management Plans). This is in addition to the range of other plans and policies which underpin specific components of the overall annual budget.

Financial Implications

The budget adopted by the Council will determine the financial operations of the City of Busselton for the 2021/2022 financial year.

Stakeholder Consultation

In its development, the Budget has been the subject of specific workshops convened with Council. Community groups and other not for profit organisations have also been invited to apply for funding allocations as part of the City’s ongoing sponsorship related programs. Throughout the year, members of the public have also been invited to make submissions on a range of proposed projects and activities impacting on the Budget.

Risk Assessment

An assessment of the potential implications of implementing the officer recommendation has been undertaken using the City’s risk management framework, with risks assessed taking into account any controls already in place. No risks of a medium or greater level have been identified

The Budget has been informed by the SCP, and more particularly the underpinning CBP, LTFP, Workforce Plan and Asset Management Plans. The integration with these plans assists to address the risks associated with the adoption of the Budget, mainly that the City has the financial capacity to deliver the programs, projects and ongoing services as identified in the budget papers without causing any detrition in its financial base, and that the programs, projects and services align to the strategic goals and objectives set by Council.

Options

As an alternative to the proposed recommendation the Council could:

1.    Determine to amend the Budget as presented for adoption.

2.    Determine to amend the recommended variance reporting threshold in respect of the statutory Statement of Financial Activity Statement reporting.

CONCLUSION

In accordance with the principles expressed in the LTFP, the Budget has been drafted with a long term view of the needs of the City and its residents in mind.  As illustrated in this report, the Budget includes a significant level of capital projects which will be of benefit to the City’s ratepayers. Many of these projects are aligned with Council’s SCP, and as such reflect the aspirations of the community. It is therefore recommended that the Council adopts the Budget as presented.

TIMELINE FOR IMPLEMENTATION OF OFFICER RECOMMENDATION

The Budget will become effective immediately consequent to adoption by the Council.


Special Council

24

26 July 2021

6.1

Attachment a

City of Busselton Annual Budget 2021-22

 





















































































































 


Special Council                                                                       136                                                                     26 July 2021

7.               Closure