Please note:  These minutes are yet to be confirmed as a true record of proceedings

CITY OF BUSSELTON

MINUTES FOR THE Finance Committee MEETING HELD ON 14 October 2020

TABLE OF CONTENTS

ITEM NO.                                        SUBJECT                                                                                                                              PAGE NO.

1....... Declaration of Opening and Announcement of Visitors. 2

2....... Attendance. 2

3....... Public Question Time. 2

4....... Disclosure Of Interests. 2

5....... Confirmation Of Minutes. 3

5.1          Minutes of the Finance Committee Meeting held 9 September 2020. 3

7....... General Discussion Items. 4

7.1          GEOGRAPHE LEISURE CENTRE BUDGET DISCUSSIONS. 4

6....... Reports. 5

6.1          FINANCIAL ACTIVITY STATEMENTS - YEAR TO DATE AS AT 31 AUGUST 2020. 5

6.2          LIST OF PAYMENTS MADE - AUGUST 2020. 40

7....... General Discussion Items (Continued). 51

7.2          AVERAGE RESIDENTIAL RATES AND SERVICES PROVIDED.. 51

8....... Next Meeting Date. 52

9....... Closure. 52

 


Finance Committee                                                             4                                                                  14 October 2020

MINUTES

 

MINUTES OF Finance Committee HELD IN Committee Room, Administration Building, Southern Drive, Busselton, ON 14 October 2020 AT 9.00am.

 

1.               Declaration of Opening and Announcement of Visitors

The Presiding Member opened the meeting at 9.05am.

 

2.               Attendance 

Presiding Member:

 

Members:

 

Cr Paul Carter

 

 

Cr Grant Henley    

Cr Jo Barrett-Lennard

Cr Ross Paine (Deputy Member)

 

Officers:

 

Mr Mike Archer, Chief Executive Officer

Mrs Naomi Searle, Director, Community and Commercial Services

Mr Tony Nottle, Director, Finance and Corporate Services

Mr Paul Sheridan, Manager, Financial Services

Mr Dave Goodwin, Recreation Facilities Coordinator

Ms Melissa Egan, Governance Officer

 

Apologies:

 

Cr Phill Cronin; Cr Sue Riccelli.

 

Public:

 

Mr Ron Back, Ron Back Consulting.

 

3.               Public Question Time

Nil

 

4.               Disclosure Of Interests

Nil


 

5.               Confirmation Of Minutes

5.1             Minutes of the Finance Committee Meeting held 9 September 2020

Committee Decision

F2010/037            Moved Councillor J Barrett-Lennard, seconded Councillor G Henley

 

That the Minutes of the Finance Committee Meeting held 9 September 2020 be confirmed as a true and correct record.

CARRIED 4/0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9.07am:                At this time, Mrs Searle entered the meeting.

 

9.07am:                At this time, the Presiding Member agreed to move General Discussion item 7.1 forward to this point of the meeting for the benefit of officers presenting the item.

7.               General Discussion Items

7.1             GEOGRAPHE LEISURE CENTRE BUDGET DISCUSSIONS

Mr Dave Goodwin,  Recreation Facilities Coordinator, presented a summary of the current financial position of the Geographe Leisure Centre (GLC) and Naturaliste Community Centre (NCC).

 

Mr Goodwin outlined the impacts of COVID and areas of concern, including the remedial actions that are being undertaken to increase child care numbers at NCC and retention of members at GLC.

 

Committee Decision

F2010/038               Moved Councillor G Henley, seconded Councillor R Paine

That the Committee note the summary of the current financial position of the Geographe Leisure Centre and the Naturaliste Community Centre, and acknowledge the strategy being undertaken.

CARRIED 4/0

 

9.25am:                At this time, Mr Goodwin and Mrs Searle left the meeting.

 

9.25am:                At this time, Mr Archer left the meeting.

 

9.27am:                At this time, Mr Archer re-entered the meeting.


Finance Committee                                                             6                                                                  14 October 2020

6.               Reports

6.1             FINANCIAL ACTIVITY STATEMENTS - YEAR TO DATE AS AT 31 AUGUST 2020

STRATEGIC GOAL

6. LEADERSHIP Visionary, collaborative, accountable

STRATEGIC OBJECTIVE

6.1 Governance systems, process and practices are responsible, ethical and transparent.

SUBJECT INDEX

Financial Services

BUSINESS UNIT

Financial Services

REPORTING OFFICER

Manager Financial Services - Paul Sheridan

AUTHORISING OFFICER

Acting Director Finance and Corporate Services - Sarah Pierson

NATURE OF DECISION

Executive: substantial direction setting, including adopting strategies, plans and policies (excluding local planning policies), tenders, setting and amending budgets, funding, donations and sponsorships, reviewing committee recommendations

VOTING REQUIREMENT

Simple Majority

ATTACHMENTS

Attachment a   Investment Report August 2020

Attachment b    Financial Activity Statement August 2020  

 

Committee RECOMMENDATION and Officer Recommendation

F2010/039               Moved Councillor J Barrett-Lennard, seconded Councillor G Henley

 

That the Council receives the statutory financial activity statement reports for the period ending 31 August 2020, pursuant to Regulation 34(4) of the Local Government (Financial Management) Regulations.

CARRIED 4/0

 

EXECUTIVE SUMMARY

Pursuant to Section 6.4 of the Local Government Act 1995 (the Act) and Regulation 34(4) of the Local Government (Financial Management) Regulations 1996 (the Regulations), a local government is to prepare, on a monthly basis, a statement of financial activity that reports on the City’s financial performance in relation to its adopted / amended budget.

 

This report has been compiled to fulfil the statutory reporting requirements of the Act and associated Regulations, whilst also providing the Council with an overview of the City’s financial performance on a year to date basis for the period ending 31 August 2020.

 

BACKGROUND

The Regulations detail the form and manner in which financial activity statements are to be presented to the Council on a monthly basis, and are to include the following:

·        Annual budget estimates

·        Budget estimates to the end of the month in which the statement relates

·        Actual amounts of revenue and expenditure to the end of the month in which the statement relates

·        Material variances between budget estimates and actual revenue/expenditure (including an explanation of any material variances)

·        The net current assets at the end of the month to which the statement relates (including an explanation of the composition of the net current position)

 


 

Additionally, and pursuant to Regulation 34(5) of the Regulations, a local government is required to adopt a material variance reporting threshold in each financial year. At its meeting on 27 July 2020, the Council adopted (C2007/071) the following material variance reporting threshold for the 2020/21 financial year:

That pursuant to Regulation 34(5) of the Local Government (Financial Management) Regulations, the Council adopts a material variance reporting threshold with respect to financial activity statement reporting for the 2020/21 financial year as follows:

·        Variances equal to or greater than 10% of the year to date budget amount as detailed in the Income Statement by Nature and Type/Statement of Financial Activity report, however variances due to timing differences and/or seasonal adjustments are to be reported only if not to do so would present an incomplete picture of the financial performance for a particular period; and

·        Reporting of variances only applies for amounts greater than $25,000.

OFFICER COMMENT

In order to fulfil statutory reporting requirements and to provide the Council with a synopsis of the City’s overall financial performance on a year to date basis, the following financial reports are attached hereto:

Statement of Financial Activity

This report provides details of the City’s operating revenues and expenditures on a year to date basis, by nature and type (i.e. description). The report has been further extrapolated to include details of non-cash adjustments and capital revenues and expenditures, to identify the City’s net current position; which reconciles with that reflected in the associated Net Current Position report.

Net Current Position

This report provides details of the composition of the net current asset position on a full year basis, and reconciles with the net current position as per the Statement of Financial Activity.

Capital Acquisition Report

This report provides full year budget performance (by line item) in respect of the following capital expenditure activities: 

·        Land and Buildings

·        Plant and Equipment

·        Furniture and Equipment

·        Infrastructure

Reserve Movements Report

This report provides summary details of transfers to and from reserve funds, and associated interest earnings on reserve funds, on a full year basis.

 

Additional reports and/or charts are also provided as required to further supplement the information comprised within the statutory financial reports.


 

Comments on Financial Activity to 31 August 2020

The Statement of Financial Activity (FAS), for the year to date as at 31 August 2020 shows an overall Net Current Position of $51.6M as opposed to the budget of $46.4M. This represents a positive variance of $5.2M YTD. 

 

The following table summarises the major YTD variances that appear on the face of the FAS, which, in accordance with Council’s adopted material variance reporting threshold, collectively make up the above difference.  Each numbered item in this lead table is explained further in the report.

Description

2020/21
Actual YTD

$

2020/21
Amended
Budget YTD

$

2020/21
Amended
Budget

$

2020/21
YTD Bud Variance

%

2020/21
YTD Bud Variance

$

Change in Variance Current Month

$

Revenue from Ordinary Activities

 

(0.43%)

(265,498)

(493,214)

1.     Other Revenue

75,146

34,896

424,730

115.34%

40,250

25,162

2.     Interest Earnings

171,665

122,364

1,046,684

40.29%

49,301

(2,505)

 

 

 

 

 

 

Expenses from Ordinary Activities

 

13.62%

1,877,520

238,489

3.     Materials & Contracts

(1,871,804)

(3,080,765)

(18,710,746)

39.24%

1,208,961

199,947

4.     Utilities

(382,476)

(470,912)

(2,770,956)

18.78%

88,436

12,783

5.     Other Expenditure

(233,922)

(510,306)

(5,236,779)

54.16%

276,384

(687)

 

 

 

 

 

 

 

Capital Revenue & (Expenditure)

 

40.62%

3,291,191

(5,657,412)

6.     Land & Buildings

(615,374)

(944,086)

(17,454,059)

34.82%

328,713

(1,192,197)

        Plant &   

        Equipment

(28,570)

(232,724)

(2,510,340)

87.72%

204,154

(288,702)

        Furniture &

        Equipment

(15,512)

(62,667)

(461,088)

75.25%

47,155

12,760

       Infrastructure

(2,202,220)

(5,074,676)

(33,943,507)

56.60%

2,872,456

1,504,180

7.     Proceeds from Sale of Assets

70,907

173,500

581,500

(59.13%)

(102,593)

(102,593)

8.     Transfer to Restricted Assets

(108,000)

(9,168)

(62,750)

(1078.01%)

(98,832)

(23,552)

9.     Transfer from Reserves

1,234,878

1,433,105

34,105,297

(13.83%)

(198,227)

(4,196,650)

 


 

Revenue from Ordinary Activities

Actual income from ordinary activities for August YTD is ($265K) less than YTD budget.  Although overall revenue is under YTD budget, the following YTD items are the only items that meet the material variance reporting thresholds, both of which are positive:

 

1.    Other Revenue is $40K better than budget.  The variance is mainly due to the following:

Revenue Code

Revenue Code Description

Actual YTD

$

Amended Budget YTD

$

Variance
YTD
$

Change in Variance Current Month

$

Comments

G0030

Busselton Transfer Station

36,272

1,018

35,254

26,144

The sale of scrap materials has been budgeted for the end of each quarter, based on historical trend, with only a small amount budgeted monthly for sale of recyclables.

 

2.    Interest Earnings YTD of $172K actual is $49K better than YTD budget. This represents budget timing issues that have arisen due to when actual rates were issues compared to when originally budgeted earlier in the year, plus the timing of when certain investments were rolled over. It is too early to tell, but it is believed that the variance will rectify as the year progresses, with further rates instalments and investment maturities.

 

Expenses from Ordinary Activities

Expenditure from ordinary activities is $1.88M or 13.62% less than expected when compared to the budget YTD as at August. The following individual expense line items on the face of the financial statement have YTD variances that meet the material reporting thresholds:

 

3.    Materials and Contracts

Better than budget by $1.2M or 39.24%.  The table below lists the main variance items that meet the reporting thresholds:

Cost Code

Cost Code Description

Actual YTD

$

Amended Budget YTD

$

Variance
YTD
$

Change in Variance Current Month

$

Comments

Finance and Corporate Services

302,855

397,147

94,292

(1,924)

 

10521

Human Resources & Payroll

895

25,226

24,331

21,218

COVID has had a significant impact on training availability, and delivery methods, with on-line training significantly cheaper than face to face training options which are limited at present.


 

Community and Commercial Services

142,893

393,693

250,800

99,297

 

10541

Recreation Planning

 -

24,332

24,332

12,166

Timing of expenditure is largely due in Q2 & Q3 due to flora/fauna assessment scheduling and awaiting the outcomes of external grant applications.  Budget timing will be adjusted accordingly.

10591

Geographe Leisure Centre

46,858

69,755

22,897

(12,742)

The Geographe Leisure Centre was closed due to COVID and upon reopening was subject to phased restrictions which limited the attendance numbers and therefore expenditure associated with our programs and services throughout July and into August. To date we are still limited by Phase 5 restrictions and have limited numbers in some activities affecting a slow return to business as usual and therefore planned expenditure.

10600

Busselton Jetty Tourist Park

44,966

96,836

51,870

5,561

The majority of this variance cost is the monthly management contract fee ($41,125) for the caravan park which has resulted due to a timing issue with presentation and payment of the invoice. Other expenses falling within Materials & Contracts are related to maintenance which will occur throughout the year.


 

11151

Airport Operations

18,214

115,754

97,540

73,100

The budget YTD monthly allocation for Airport Ops of $115k includes the key allocations of:

·    security screening allocations of $30k not spent

·    Inspections  - only $5k expended out of YTD $10k

·    Contractors  - 

$49k for water tank removal & tree clearing not completed/expended

·    Smaller variances in other cost codes (3498, 3260, 3224, 3341) not expended.

Planning and Development Services

103,956

304,520

200,564

114,956

 

10925

Preventative Services – CLAG

 -

30,166

30,166

15,083

CLAG mosquito treatments have just commenced for the season and will soon be reflected in the accounts accordingly. 

10931

Protective Burning & Firebreaks-Reserves

6,318

90,648

84,330

45,064

Only one fire mitigation activity has been completed in Q1 due to weather constraints. 

Procurement is underway for a comprehensive role out of fire mitigation activities to be completed in Q2 of 2020 and prior to the peak bush fire season.

11170

Meelup Regional Park

1,519

26,052

24,533

12,442

Reserve maintenance work and pest/weed control contracts have now commenced according to budget. 


 

Engineering and Works Services

1,321,297

1,983,595

662,298

(12,486)

 

12600

Street & Drain Cleaning

43,306

72,956

29,651

(6,828)

Expenditure timing - large component of this budget provides for a program of pre-winter drainage maintenance that occurs during the summer months.

12620 & 12621

Rural & Urban Tree Pruning

12,576

63,000

50,424

19,788

Expenditure timing and reduced expenditure to potentially offset May 2020 storm damage subject to DRFAWA claims.

Various

Bridges

2,513

30,202

27,689

13,608

Expenditure timing and reduced expenditure to potentially offset May 2020 storm damage subject to DRFAWA claims.

Various

Buildings

127,533

236,846

109,313

2,600

The majority of scheduled maintenance activities to Buildings occur in the second half of the financial year; hence the year to date variance to budget (which is spread evenly).

Various

Other Infrastructure Maintenance

95,779

287,792

192,013

80,717

Expenditure is attributable to timing with the budget having been evenly spread across the financial year. Material & Contractor costs associated with all these areas will gradually increase as the year progresses.


 

Various

Waste services

191,277

436,368

245,091

125,615

The larger variances are due to delays processing significantly higher volumes of green waste (and therefor pay), due to more people being at home because of COVID impacts, plus two major storm events.  There were also delays in receiving invoices from various aspects of the recycling contractor.  Additionally, we’ve got a few outstanding invoices that we haven’t paid as we are seeking a discount from the recycling Contractor, Cleanaway. Another contributing factor is that the City suspended the FOGO service due to COVID (i.e. No collection & No Processing costs).

Various

Roads Maintenance

463,582

144,468

(319,114)

(316,567)

Costs are largely associated with WANDRRA storm claim from the May 2020 storm events. 3 claims have been submitted to DFES, with 1 further claim required for remaining recovery costs.

Various

Reserve Maintenance

94,642

329,162

234,520

77,117

Costs associated with Public Open Spaces are historically low to the year to date budget in the first few month of any new financial year. These costs will begin to increase as we move towards spring and the busy summer tourism peak period.


 

5280

Transport - Fleet Management

271,336

377,385

106,049

(4,095)

The variance in fleet is due to both delays in supplier invoicing and the reduced maintenance activities due to lower winter utilisation.  Fuel was underspent by $59,771 YTD due to delays in receiving invoices, lower fuel cost, lower plant utilisation due to winter and less light fleet use due to COVID.  Tyre purchase was underspent by $9,000 YTD, replacement parts/tooling were underspent by $28,488 YTD and contractor costs were underspent by $8,790 YTD.  Budget is spread evenly across the year, however spending is generally more cyclical in nature and peaks in the busier spring/summer/ autumn months.

 

4.    Utilities

Costs are $88K under budget. At year ended 30/6, the June street lighting account was booked in June, rather than in July with an offsetting accrual reversal.  Coupled with this the July and August accounts have not yet been received from Synergy due to system issues at their end (along with a number of other electricity accounts).  No accrual was done for July or August to allow for this, causing what appears to be an underspend against the budget.  Pending resolution of the system issues at Synergy, this should rectify itself in September accounts.


 

5.    Other Expenditure

$276K under the budget. The main contributing items are listed below:

Cost Code

Cost Code Description

Actual YTD

$

Amended Budget YTD

$

Variance
YTD
$

Change in Variance Current Month

$

Comments

Executive Services

716

30,494

29,778

22,331

 

10001

Office

of the CEO

716

30,494

29,778

22,331

The variance is due to underpayment (compared to budget) of the CAPEROC Regional Budget. $15,000 was scheduled for payment in August however was not paid until September.  The balance of the budget ($40,000) is payable as and when initiatives arise, however is budgeted evenly over the 12 months.  A further $10,000 has been paid in September, the balance of the budget timing will be adjusted to reflect payment later in the financial year.


 

Finance and Corporate Services

64,835

123,548

58,713

13,181

 

10000

Members

of Council

50,639

88,640

38,001

6,317

Councillor fees and allowances are paid one month in arrears, apart from June, where there is effectively a double up to ensure the full year figures are correct per YTD budget. The budget however is allocated to every month, causing a variance in July, which gradually resolves by June.

Community and Commercial Services

149,613

329,358

179,745

(46,825)

 

10530

Community & Commercial Services Administration

107,859

70,716

(37,143)

(72,501)

There were no marketing activities during July and only one sponsored event (Cabin Fever) with their invoice being presented in August. However, the annual budget allocation for events and marketing areas were incorrectly allocated over the duration of the year and hence variances have resulted. The budget monthly allocations will be rectified for subsequent months following finalisation of the funding agreements and payment schedules.

10567

CinefestOZ

 -

120,000

120,000

-

CinefestOZ commenced 25 August with a different event being hosted this year due to COVID-19 restrictions, resulting in a varied payment schedule for their event funding as agreed by MERG and Council. Invoices to be presented/paid during Sept/Oct.

11151

Airport Operations

 -

35,272

35,272

17,636

The budget relates to the Airline Attraction program expenditure for Jetstar RPT flights. This has been COVID affected and subsequent budget timings will be adjusted.

12631

Peel Tce Building & Surrounds

 -

27,266

27,266

13,633

MRBTA visitor servicing funding – the contract between MRBTA and the City has now been signed and the first quarterly invoice presented at the end of Sept. The monthly allocations will need to be adjusted to reflect quarterly payments (cost code name will be changed as well).

 

6.    Capital Expenditure

As at 31 August 2020, there is an underspend variance of 54.68% or $3.5M in total capital expenditure, with YTD actual at $2.7M against the YTD amended budget of $6.3M.  Almost all of this positive underspend variance is offset by the negative variance in Non-operating Grants, Contributions & Subsidies discussed above, plus negative variances in Transfers From Reserves related to funds held aside for these projects.  The attachments to this report include detailed listings of all capital expenditure (project) items, however the main areas of YTD variance are summarised as follows:

Cost Code

Cost Code Description

Actual YTD

$

Amended Budget YTD

$

Variance
YTD
$

Change in Variance Current Month

$

Comments

Buildings

615,374

944,086

328,713

(1,192,197)

 

B9516

Busselton Library Upgrade

110,182

150,000

39,818

(110,054)

Project was underspent due to mid-June 2020 contract award which occurred later than expected.  Works scheduled for completion on 8 October 2020.

B9407

Busselton Senior Citizens

232,762

361,722

128,960

(250)

Works completed in September 2020.

B9596

GLC Building Improvements

2,364

81,942

79,578

40,971

Carried over works from the prior year.  Works scheduled to be completed in October 2020.

Plant & Equipment

28,570

232,724

204,154

(288,702)

 

10810

Statutory Planning

 -

35,000

35,000

35,000

Vehicle not yet ordered – awaiting confirmation of government pricing.

11156

Airport Development Operations

 -

47,184

47,184

23,592

Vehicle ordered – due to be delivered late October/early November.

11402

Plant Purchases (P10)

 -

40,000

40,000

40,000

Generators at DWF pond & cell – not yet replaced.  Site and operations under review. Mark can elaborate if required.

11500

Operations Services Administration

 -

40,000

40,000

40,000

Vehicle not yet ordered – awaiting confirmation of government pricing.

Furniture & Office Equipment

15,512

62,667

47,155

12,760

 

10250

Information & Communication Technology Services

15,512

42,667

27,155

(7,240)

Alternative solution found for the Fully Qualified Domain Name project that resulted in a lower spend up front, the capital assigned will now include a migration to Exchange Online which was always an option within the initial project. Expect the costs to be drawn in Q4 2020.

Infrastructure By Class

2,202,220

5,074,676

2,872,456

1,504,180

In the first quarter of the financial year a majority of Projects are in the planning and design phase and as such minimal actual expenditure is recorded against them. Further to this Capital Projects with Civil works are commonly scheduled to be carried out later; in the drier summer construction season.  The Capital works budgets have been entered based on an even spread method and approach, not on a scheduled timing of works basis.

 

Roads

1,064,204

3,177,420

2,113,216

1,484,315

 

Bridges

34

286,666

286,632

143,451

 

Car Parks

201,690

293,126

91,436

6,635

 

Footpaths & Cycleways

22,109

206,970

184,861

87,463

 

Parks, Gardens & Reserves

882,673

993,636

110,963

(245,319)

 

Drainage

 -

28,494

28,494

14,769

 

Regional Airport & Industrial Park Infrastructure

31,509

88,364

56,855

12,866

7.    Proceeds From Sale of Assets

YTD proceeds from sale of assets is $103K behind budget due to delays in delivery of acquisitions. We are also still holding a couple of vehicles to ensure we have enough pool cars for staff given the extension of alternating weeks of working from home.

 

8.    Transfer to Restricted Assets

There is a YTD variance in transfers to restricted assets of $99K more than amended budget.

Developer contributions and bonds are inherently hard to predict and budget for.  An annual amount of $50K spread evenly over 12 months was budgeted, however, over $69K has been received YTD August. Also contributing to the variance is $25K in caravan park deposits that is not budgeted for.  

 

9.    Transfer from Reserves

There is a YTD variance in Transfers from Reserves of $198K less than amended budget.  $150K of this relates to the completion of the Busselton Library extension, which has actually been transferred in September. A further $36K relates to a transfer from the Long Service Leave reserve upon retirement of a long serving employee that was budgeted for August but was actually transferred in September.

Investment Report

Pursuant to the Council’s Investment Policy, a report is to be provided to the Council on a monthly basis, detailing the investment portfolio in terms of performance and counterparty percentage exposure of total portfolio. The report is also to provide details of investment income earned against budget, whilst confirming compliance of the portfolio with legislative and policy limits.

 

As at 31 August 2020, the value of the City’s invested funds totalled $74.79M, up from $65.79M as at 31 July 2020. The increase is due to the deposit of $9.0M into the 11am account (an intermediary account which offers immediate access to the funds compared to the term deposits and a higher rate of return compared to the cheque account). The $9.0M deposit is due to additional funds being available as 2020-21 rate payments begin to be received.

 

During the month of August, six term deposits totalling the amount of $16.0M matured. Existing deposits were renewed for a further 172 days at 0.73% on average.

 

The official cash rate in June remains steady at 0.25%. This will have a strong impact on the City’s interest earnings for the foreseeable future. Further drops are unlikely at this stage.


 

Chief Executive Officer – Corporate Credit Card

Details of transactions made on the Chief Executive Officer’s corporate credit card during August 2020 are provided below to ensure there is appropriate oversight and awareness.

 

Date

$ Amount

Payee

Description

24/07/2020

38.00

KINDRED NOMINEES, BOYANUP (Bull & Bush Tavern) 

SW CEO'S MEETING - LUNCH

27/07/2020

199.00

Booking.com Australia     Sydney   (CROWN PROMENADE)

ACCOM FOR MAYOR TO ATTEND WALGA AGM AND POLITICAL FORUM

6/08/2020

90.10

OFFICE WORKS ON LINE

ITEMS FOR CITIZENSHIP CEREMONY CATERING

6/08/2020

54.00

SENTINEL BAR & GRILL

RCAWA MEETING PERTH

6/08/2020

200.14

QT PERTH

RACWA MEETING -ACCOMODATION

6/08/2020

200.14

QT PERTH

RACWA MEETING -ACCOMODATION

7/08/2020

63.68

QT PERTH

RCAWA MEETING PERTH

18/08/2020

80.00

ONE RUSTIC BLOOM

SYMPATHY FLOWER DELIVERY FOR STAFF

 

925.06

 

 

Statutory Environment

Section 6.4 of the Act and Regulation 34 of the Regulations detail the form and manner in which a local government is to prepare financial activity statements.

Relevant Plans and Policies

There are no relevant plans or policies to consider in relation to this matter.

Financial Implications

Any financial implications are detailed within the context of this report.

Stakeholder Consultation

No external stakeholder consultation was required or undertaken in relation to this matter.

Risk Assessment

An assessment of the potential implications of implementing the Officer Recommendation has been undertaken using the City’s risk management framework, with risks assessed taking into account any controls already in place. No risks of a medium or greater level have been identified.

Options

The Statements of Financial Activity are presented in accordance with Section 6.4 of the Act and Regulation 34 of the Regulations and are to be received. Council may wish to make additional resolutions as a result of having received these reports.

CONCLUSION

Budget timings remain affected by COVID impacts and are gradually being re-aligned. As at 31 August 2020 the City’s net current position stands at $51.6M. The City’s financial performance is considered satisfactory, and cash reserves remain strong.

TIMELINE FOR IMPLEMENTATION OF OFFICER RECOMMENDATION

Not applicable.


Finance Committee

21

14 October 2020

6.1

Attachment a

Investment Report August 2020

 


Finance Committee

21

14 October 2020

6.1

Attachment b

Financial Activity Statement August 2020

 



















Finance Committee                                                             40                                                               14 October 2020

6.2             LIST OF PAYMENTS MADE - AUGUST 2020

STRATEGIC GOAL

6. LEADERSHIP Visionary, collaborative, accountable

STRATEGIC OBJECTIVE

6.1 Governance systems, process and practices are responsible, ethical and transparent.

SUBJECT INDEX

Financial Operations

BUSINESS UNIT

Financial Services

REPORTING OFFICER

Manager Financial Services - Paul Sheridan

AUTHORISING OFFICER

Acting Director Finance and Corporate Services - Sarah Pierson

NATURE OF DECISION

Noting: the item does not require a decision of Council and is simply for information purposes and noting

VOTING REQUIREMENT

Simple Majority

ATTACHMENTS

Attachment a   List of Payments August 2020  

 

Committee RECOMMENDATION and Officer Recommendation

F2010/040               Moved Councillor G Henley, seconded Councillor J Barrett-Lennard

 

That the Council notes payment of voucher numbers M118230 – M118279, EF073379 – EF074003, T7523 – T7527, DD004205 – DD004238 together totalling $7,264,177.31.

CARRIED 4/0

 

EXECUTIVE SUMMARY

This report provides details of payments made from the City’s bank accounts for the month of August 2020, for noting by the Council and recording in the Council Minutes.

 

BACKGROUND

The Local Government (Financial Management) Regulations 1996 (the Regulations) requires that when the Council has delegated authority to the Chief Executive Officer to make payments from the City’s bank accounts, that a list of payments made is prepared each month for presentation to, and noting by, the Council.

OFFICER COMMENT

In accordance with regular custom, the list of payments made for the month of August 2020 is presented for information. 

Statutory Environment

Section 6.10 of the Local Government Act 1995 and more specifically Regulation 13 of the Regulations refer to the requirement for a listing of payments made each month to be presented to the Council.

Relevant Plans and Policies

There are no relevant plans or policies to consider in relation to this matter.

Financial Implications

There are no financial implications associated with the Officer Recommendation.

Stakeholder Consultation

No external stakeholder consultation was required or undertaken in relation to this matter.


 

Risk Assessment

An assessment of the potential implications of implementing the Officer Recommendation has been undertaken using the City’s risk management framework, with risks assessed taking into account any controls already in place. No risks of a medium or greater level have been identified.

Options

Not applicable.

CONCLUSION

The list of payments made for the month of August 2020 is presented for information.

TIMELINE FOR IMPLEMENTATION OF OFFICER RECOMMENDATION

Not applicable.

 


Finance Committee

49

14 October 2020

6.2

Attachment a

List of Payments August 2020

 









 


Finance Committee                                                             51                                                               14 October 2020

7.               General Discussion Items (Continued)

7.2             AVERAGE RESIDENTIAL RATES AND SERVICES PROVIDED

                   Mr Nottle provided a summary of rates collected by the City and the services provided.

Committee Decision

F2010/041               Moved Councillor R Paine, seconded Councillor J Barrett-Lennard

That the Committee note the summary of rates collection and services outlined in the graphical information provided in the presentation.

CARRIED 4/0

 

 


 

8.               Next Meeting Date

Wednesday, 11 November 2020.

 

9.               Closure

The meeting closed at 9.59am.

 

 

 

THESE MINUTES CONSISTING OF PAGES 1 TO 52 WERE CONFIRMED AS A TRUE AND CORRECT RECORD ON Wednesday, 11 November 2020.

 

DATE:____________________       PRESIDING MEMBER: ____________________________