Please note:  These minutes are yet to be confirmed as a true record of proceedings

CITY OF BUSSELTON

MINUTES FOR THE Special Council MEETING HELD ON 27 July 2020

TABLE OF CONTENTS

ITEM NO.                                        SUBJECT                                                                                                                              PAGE NO.

1....... Attendance, Apologies & Leave Of Absence, NOTICE OF LIVE STREAMING AND RECORDING OF PROCEEDINGS. 2

2....... PUrpose Of Meeting.. 3

3....... Public Question Time. 3

4....... Disclosure Of Interests. 8

5....... Presentations By Parties With An Interest. 8

6....... Finance and Corporate Services Report. 9

6.1          ADOPTION OF 2020/21 ANNUAL BUDGET. 9

7....... Closure. 150

 


Special Council                                                                       3                                                                                       27 July 2020

MINUTES

 

MINUTES OF A Special Meeting of the Busselton City Council HELD IN Council Chambers, Administration Building, Southern Drive, Busselton, ON 27 July 2020 AT 5.30pm.

 

1.               Attendance, Apologies & Leave Of Absence, NOTICE OF LIVE STREAMING AND RECORDING OF PROCEEDINGS 

The Presiding Member opened the Meeting at 5.30pm.

The Presiding member advised that the meeting would be live-streamed and recorded.

 

 

Presiding Member:

Members:

 

Cr Grant Henley     Mayor

Cr Kelly Hick     Deputy Mayor (via electronic attendance)

Cr Sue Riccelli

Cr Ross Paine

Cr Kate Cox

Cr Paul Carter

Cr Jo Barrett-Lennard

Cr Lyndon Miles

Cr Phill Cronin

 

Officers:

 

Mr Mike Archer, Chief Executive Officer

Mr Oliver Darby, Director, Engineering and Works Services

Mrs Naomi Searle, Director, Community and Commercial Services

Mr Tony Nottle, Director, Finance and Corporate Services

Mrs Emma Heys, Governance Coordinator

Ms Melissa Egan, Governance Officer

 

 

Apologies:

 

Nil

 

 

Approved Leave of Absence:

 

Nil

 

 

Media:

 

“Busselton-Dunsborough Times”

“Busselton-Dunsborough Mail”

 

 

Public:

 

26

5.33pm:         At this time, Cr Miles entered the meeting.

 

2.               PUrpose Of Meeting

The purpose of the Special Meeting of Council was to consider the adoption of the City of Busselton’s 2020/2021 Annual Budget.

 

3.               Public Question Time 

3.1             Member of Public (Name not recorded)

Question

Will the Hilton Garden Hotel be paying for their carpark capital works?

 

Response (Chief Executive Officer)

The capital works program for the hotel carpark is in the 2021/22 budget and the Council has agreed to pay for the carpark works. Part of the carpark is for public use and part of the carpark is a licensed area to the hotel for their use. We are not contributing any funds at all to the hotel development itself.

 

 

3.2             Mr Gordon Bleechmore

Question

In the Capital Acquisitions section of the Budget, page 2, which relates to the Barnard Park East foreshore redevelopment, there are five expenditure items I wanted to get some clarification on.

 

Response (Chief Executive Officer)

The carparking rear of Site 1, that is the current carpark that is being built at the moment. That is the old tennnis club.

 

Question

What is the next amount for $78,000?

 

Response (Chief Executive Officer)

That is for part of the carparking for stage 1 of the land between the skate park and the Sea Search and Rescue. The next one is for stage 2 of that development, which is the same area. C3207 is for stage 1 of that area. Stage 1 was supposed to be started in June but because of the storms, we weren’t able to start stage 1. Stage 1 has been postponed and so stage 1 and stage 2 are going to be done together.

 

Question

When that says it is Trust Funded, does that mean that it is a carryover from a previous year’s budget?

 

Response (Chief Executive Officer)

It is money that has been held by Council for a number of years in our trust account from our development contributions from Western Australian Planning Commission (WAPC). WAPC has released that money to be spent on the foreshore and that area. The Minister has agreed to that.

 

Question

What is the Barnard Park landscaping?

 


 

Response (Chief Executive Officer)

Stage 1, which will be in the same area we are talking about.

 

Question

Was the other landscaping the tennis court site landscaping? Was that for $369,000?

 

Response (Chief Executive Officer)

It is just a little bit of tidying up to finish that job. That was the landscaping of the old tennis club, the works currently being done now. The carpark is a different component. You won’t see any funds at all in this budget for what you’re referring to, for landscaping or carparking for the new Hilton development, because they haven’t started work and it will be 12 months before they build that facility so it’ll be into next year’s budget.

 

Question

When the hotel development and leasing site 2 was presented to Council, the Officer’s advice referred to the City’s obligation to construct carparking and undertake landscaping works adjacent to Hotel Site 2 estimated at $350,000. That report talked about the lease being signed at the end of this year and the works being done within 3 months of the lease being signed. Is that your understanding?

 

Response (Chief Executive Officer)

It’ll be very difficult to build a carpark when that’s going to be the laydown area for the contractror to build the hotel. The reality is that it is not in this budget.

 

Question

Is the $350,000 figure accurate?

 

Response (Chief Executive Officer)

I think so yes, for carparking and landscaping. The landscaping is actually City land around the hotel, not the developer’s land.

 

Question

The Officer’s report also talks about a 40-bay carpark. There was some confusion about building 30 bays for the hotel and another 30 for the public?

 

Response (Chief Executive Officer)

Off the top of my head, the whole carpark itself is about 60 bays.

 

Question

Can I ask the Mayor, at the Electors Meeting last November, you said there were no subsidies provided to the hotel and brewery development with the exception of incentives within the leasing programs and the City has not contributed any funds to these developments. You said the City has allocated $150,000 towards the construction of a carpark and other essential services. The report to Council last month talks about a contribution of $350,000. What is the correct amount?

 


 

Response (Mayor)

$350,000 was for the whole carpark but not all of that carpark would be licensed to the hotel development.

 

Response (Chief Executive Officer)

There was an agreement by the Council to provide incentives of phased-in commercial rental rates.

 

Question

I just want to get an idea of what the carpark will cost. I’m confused about what the amount will be. To you, Mr Mayor, the $150,000, do you recall the question and the answer you gave at the Electors Meeting?

 

Response (Mayor)

No, I don’t recall, but I am not disputing what you’re saying.

 

Response (Chief Executive Officer)

The landscaping is occuring on City property around the hotel site, which we were always going to do, whether there was a hotel there or not. If the Mayor did say $150,000, he’s pretty close to the mark. The carpark that is proposed to be built, if the carpark is $200,000 or thereabouts, and half of it is going to be used for the hotel, the subsidy is actually $100,000 or thereabouts.

 

 

3.3             Ms Anne Ryan

Question

The Council has agreed to future borrowing of up to $17 million, along with the promised Federal Government funding. How can ratepayers be assured there will not be a blow out of building costs and all the estimates in the business case are to be believed?

 

Response (Mayor)

The business case has been prepared and peer reviewed, the staff and the Councillors that are on that group have worked through it. There will be a lot more work undertaken prior to this project going for requests to tender towards the end of this year. At that time, Council will consider a fixed-cost building contract. It will be heavily dependent on what the tenders come back at. They may well be less than what we envisaged. We are still earnestly pursuing State [Government] funding, as we think the State should be contributing to these facilities, as they have everywhere else in the State.

 

 

3.4             Mr Kevin Strapp

                   Question

What has happened to the $9.5 million from the airport project?

 

Response (Mayor)

We wrote to the State Government in April and asked them to expedite the expenditure of the $9.5 million in the Department of Transport budget for the purposes of constructing the terminal. We received an answer from the Minister saying that the terminal would not be constructed until the completion of the 3-year contract with Jetstar, once that contract commences. It might be 3 or 4 years before these funds are released. We wrote to the Minister, saying if you are not going to spend that money, in the interests of stimulus of the the economy, then we believe it should be repurposed to another project within the City of Busselton, and we suggested that the performing arts centre was one that should be considered. We have separately applied through the State Government for $9.5 million.

3.5             Ms Jackie Emory

                   Question

How much do rates have to increase to cover this $17 million?

 

Response (Mr Tony Nottle, Director of Finance and Corporate Affairs)

To cover a loan amount of $17 million over 20 years, an annual payment for the estimated principle and interest of $1.05 million would be expected. This equates to approximately 2% of annual rates income.  

 

Question

How did the performing arts centre business plan come in at a conservative loss of $2 million over five years?

 

Response (Mrs Naomi Searle, Director Community and Commercial Services)

The business case considers the inclusion of conference facilities, which would bring in a significant number of attendees and also commercial and community users, and that translates into revenue and higher fees. Other performimg arts centres that we have studied do not have that functionality, and they have all identified that as a significant isssue or a potential revenue-generating activity that they wanted in hindsight to include in their facility. In our review of other performing arts centres across Australia, we decided to include, as part of the concept plan and business case, the opportunity to seat up to 400 banquet-style attendees. Given our internationally renowned tourism destination, it positions us in a very good way to attract national and potentially international events. The net financial operations model looked at a net operations cost of about $1 million per year. And that has been assessed by a third party economic modelling consultant.

 

Question

How much will the rates be increased to cover this loss?

 

Response (Mr Nottle)

If it is assumed that the annual operating costs are $600,000 per annum, this would be approximately 1.15% of annual rates income.

 

Question

Have we got a limit on any cost overruns?

 

Response (Chief Executive Officer)

We will be looking at a lump-sum fixed price contract.

 

Response (Mrs Searle)

The budget does include a contingency of about 10%. We will continue to use our project management principles to ensure it remains within budget.

 

Question

When you transfer money from reserve funds, do you have to give public notice?

 

Response (Mr Nottle)

You do not have to give public notice of a transfer. The Ministerial orders passed recently because of the state of emergency allows the local government to access those funds to continue to operate. But to change the purpose of a reserve, you have to advertise that for 14 days and receive feedback from the community, then make a final decision.


 

3.6             Mr Don Mott

Question

Were the estimates on the performing arts building done before the coronavirus?

 

Response (Mrs Searle)

We have been undertaking concept designs throughout the COVID pandemic. The City’s consulting architects engaged a quantity surveyor to prepare cost estimates based on this design phase and the City also engaged an independent quantity surveyor to prepare a cost estimate. Both of those quantity surveyor reports indicated the prices are within budget.

 

Question

You need to rethink this project and put it on hold now. Has someone made a note of that?

 

Response (Mayor)

Council will consider the project. Your comment will be in the minutes of the meeting.

 

 

6.18pm:         At this time, the livestream ceased and Cr Hick left the meeting as a result of losing video connection.

 

6.20pm:         At this time, the livestream resumed and Cr Hick re-entered the meeting.

 

 

3.7             Ms Maureen King

                   Question

Can the performing arts centre be deferred to a later date until we can afford it?

 

Response (Chief Executive Officer)

The City, when it was offered the $10.35 million by the Federal Government, did seek to postpone that money for a couple of years. The answer back was we could not defer it and if we accepted it, we had to finish the project by March 2022. We asked them for an extension but they wanted us to stick to our original timeline, because they wanted that money to act as a stimulus package to see businesses growing.

 

Response (Mayor)

If, as a result of the RFT process, Council decides not to proceed with the project, we will be writing to the Federal Government and be relinquishing the $10.35 million in funding, and there’s no guarantee of any other funding, State or Federal, in the future.

 

 

3.8             Mr Ray Mountney

                   Question

$30 million is a lot of money. Can you get better bang for your buck if that money is spent elsewhere?

 

Response (Mayor)

We have a difficult job every year in determining the needs and wants of the community and the ability to afford those. There are criticisms frequently of Councils that don’t spend money in their town centres and they look with some desire to see further development done. They are difficult decisions that none of us take easily.

 

4.               Disclosure Of Interests

The Mayor noted that a declaration of impartiality interest had been received from Cr Kelly Hick in relation to Agenda Item 6.1 Adoption of 2020/2021 Annual Budget, specifically funding for the Margaret River Busselton Tourism Association contained within the budget.

 

The Mayor noted declarations of financial interests had been received from Cr Kate Cox in relation to Agenda Item 6.1 Adoption of 2020/2021 Annual Budget, specifically:

 

·         Line item S0075 Local Road and Community Infrastructure Program – CBD Works on Page 6 of the Capital Acquisition and Construction Budget; and

 

·         Line item W0121 ‘Geographe Bay Road - Quindalup’ on Page 6 of the Capital Acquisition and Construction Budget.

The Mayor noted he would declare financial interests in relation to Agenda Item 6.1 Adoption of 2020/2021 Annual Budget, specifically:

 

·         Line item C3237 ‘King Street Landscaping – Stage 2’ on Page 3 of the Capital Acquisition and Construction Budget;

 

The Mayor advised that in accordance with the Local Government (Rules of Conduct) Regulations 2007 these declarations would be read out immediately before Item 6.1 was discussed.

 

The Mayor advised that the recommendations for Item 6.1 would be separated into different portions that excluded those financial interests to enable the Mayor and Cr Cox to depart the meeting for the consideration of that part of the budget.

 

5.               Presentations By Parties With An Interest

Nil  


Special Council                                                                       21                                                                        27 July 2020

6.               Finance and Corporate Services Report

6.1             ADOPTION OF 2020/21 ANNUAL BUDGET

STRATEGIC GOAL

6. LEADERSHIP Visionary, collaborative, accountable

STRATEGIC OBJECTIVE

6.1 Governance systems, process and practices are responsible, ethical and transparent.

SUBJECT INDEX

Budget Planning and Reporting

BUSINESS UNIT

Financial Services

REPORTING OFFICER

Manager Financial Services - Paul Sheridan

AUTHORISING OFFICER

Director Finance and Corporate Services - Tony Nottle

NATURE OF DECISION

Executive: substantial direction setting, including adopting strategies, plans and policies (excluding local planning policies), tenders, setting and amending budgets, funding, donations and sponsorships, reviewing committee recommendations

VOTING REQUIREMENT

Absolute Majority

ATTACHMENTS

Attachment a   Annual Budget 2020-21

Attachment b    Changes & Additions to Reserve Names & Purposes  

 

DISCLOSURE OF INTEREST

Date

27 July 2020

Meeting

Special Council Meeting

Name/Position

Cr Kelly Hick, Deputy Mayor

Item No./Subject

6.1 Adoption of 2020/21 Annual Budget

Type of Interest

Impartiality Interest

Nature of Interest

In relation to funding for the Margaret River Busselton Tourism Association contained within the budget, as I am a member of the Margaret River Busselton Tourism Association.

 

DISCLOSURE OF INTEREST

Date

27 July 2020

Meeting

Special Council Meeting 

Name/Position

Cr Grant Henley, Mayor

Item No./Subject

6.1 Adoption of 2020/21 Annual Budget

Type of Interest

Financial (Proximity) Interest

Nature of Interest

Line item C3237 ‘King Street Landscaping – Stage 2’ on Page 3 of the Capital Acquisition and Construction Budget of Attachment A;

Line item C3186 ‘Lou Weston Oval – Courts’ on Page 3 of the Capital Acquisition and Construction Budget of Attachment A; and

Line item C1760 ‘King Street Reserve – Park Upgrade (Coastal Node)’ on Page 3 of the Capital Acquisition and Construction Budget of Attachment A;

as the location of these projects are immediately adjacent to my property on 8 Swan Street, West Busselton.

 

6.34pm:         At this time, Cr Henley left the meeting and Cr Hick assumed the Chair.


 

Council Decision and Officer Recommendation 1 PART 1

C2007/067              Moved Councillor R Paine, seconded Councillor P Cronin

 

That the Council adopts:

1.       Line item C3237 ‘King Street Landscaping – Stage 2’ on Page 3 of the Capital Acquisition and Construction Budget;

    1. Line item C3186 ‘Lou Weston Oval – Courts’ on Page 3 of the Capital Acquisition and Construction Budget; and
    2. Line item C1760 ‘King Street Reserve – Park Upgrade (Coastal Node)’ on Page 3 of the Capital Acquisition and Construction Budget;

of the 2020/2021 Annual Budget as per Attachment A.

CARRIED 8/0

BY ABSOLUTE MAJORITY

 

6.37pm:         At this time, Cr Henley returned to the meeting and resumed the Chair.

 

DISCLOSURE OF INTEREST

Date

27 July 2020

Meeting

Special Council Meeting 

Name/Position

Cr Kate Cox

Item No./Subject

6.1 Adoption of 2020/21 Annual Budget

Type of Interest

Financial (Proximity) Interest

Nature of Interest

Line item S0075 ‘Local Road and Community Infrastructure Program – CBD Works’ on Page 6 of the Capital Acquisition and Construction Budget of Attachment A, as I am the owner of property located at 42-44 Prince Street, Busselton; and

Line item W0121 ‘Geographe Bay Road - Quindalup’ on Page 6 of the Capital Acquisition and Construction Budget of Attachment A, as I am the owner of property located at 370 Geographe Bay Road, Quindalup.

 

6.38pm:         At this time, Cr Cox left the meeting.

 

Council Decision and Officer Recommendation 1 part 2

C2007/068              Moved Councillor P Carter, seconded Councillor P Cronin

 

That the Council adopts:

1.       Line item S0075 Local Road and Community Infrastructure Program – CBD Works on Page 6 of the Capital Acquisition and Construction Budget; and

2.       Line item W0121 ‘Geographe Bay Road - Quindalup’ on Page 6 of the Capital Acquisition and Construction Budget;

of the 2020/2021 Annual Budget as per Attachment A.

CARRIED 8/0

BY ABSOLUTE MAJORITY

 


 

At this time, the Mayor advised the meeting that the Officer Recommendation 2 would be considered prior to Officer Recommendation 1 Part 3.

 

Cr Riccelli moved the following amendment, as shown in red text, to Officer Recommendation 2:

 

OFFICER RECOMMENDATION 2

SIMPLE MAJORITY REQUIRED

That Council:

1.              Notes that the loan facility for the Busselton Performing Arts and Convention Centre as indicated in Note 6 on page 30 of the 2020/21 budget documentation is in accordance with Council resolution #C2006/066 (borrowing up to $17 million) and it is estimated to draw down up to $7.5 million in the 2020/21 financial year.

 

2.              Notes that the raising of this loan will be subject to a further decision of Council after it has considered the tenders for construction at a future ordinary Council meeting and after the holding of a Special Electors Meeting, as requested on 15 July 2020, in relation to the Busselton Performing Arts and Conference Centre.

 

The amendment to Officer Recommendation 2 lapsed for want of a seconder.

 

Council Decision and Officer Recommendation 2

C2007/069              Moved Councillor R Paine, seconded Councillor P Cronin

 

That Council:

1.              Notes that the loan facility for the Busselton Performing Arts and Convention Centre as indicated in Note 6 on page 30 of the 2020/21 budget documentation is in accordance with Council resolution #C2006/066 (borrowing up to $17 million) and it is estimated to draw down up to $7.5 million in the 2020/21 financial year.

 

2.              Notes that the raising of this loan will be subject to a further decision of Council after it has considered the tenders for construction at a future ordinary Council meeting.

CARRIED 8/1

For the motion: Cr Henley, Cr Hick, Cr Carter, Cr Cox,

Cr Cronin, Cr Barrett-Lennard, Cr Miles, Cr Paine

Against the motion: Cr Riccelli

 

6.57pm:         At this time, the Presiding Member adjourned the meeting for five minutes.

 

7.02pm:         At this time, the meeting resumed.


 

At this time, Officer Recommendation 1 Part 3 was moved, there was opposition, and debate ensued.

 

Council Decision and Officer Recommendation 1 PART 3

C2007/070              Moved Councillor P Carter, seconded Councillor K Cox

 

That the Council pursuant to the provisions of section 6.2 of the Local Government Act 1995 and Part 3 of the Local Government (Financial Management) Regulations 1996 adopts the 2020/21 Annual Budget as per Attachment A for the City of Busselton, which incorporates the following:

 

·    Statement of Comprehensive Income by Nature or Type                       

·    Statement of Comprehensive Income by Program                                    

·    Statement of Cash Flows                                                                                      

·    Rate Setting Statement by Program                                                                

·    Notes to and Forming Part of the Budget

·    Schedule of Capital Projects and Initiatives

 

excluding the following line items as already resolved:

1.       Line item C3237 ‘King Street Landscaping – Stage 2’ on Page 3 of the Capital Acquisition and Construction Budget;

2.       Line item C3186 ‘Lou Weston Oval – Courts’ on Page 3 of the Capital Acquisition and Construction Budget;

3.       Line item C1760 ‘King Street Reserve – Park Upgrade (Coastal Node)’ on Page 3 of the Capital Acquisition and Construction Budget;

4.       Line item S0075 Local Road and Community Infrastructure Program – CBD Works on Page 6 of the Capital Acquisition and Construction Budget; and

5.       Line item W0121 ‘Geographe Bay Road - Quindalup’ on page 6 of the Capital Acquisition and Construction Budget.

CARRIED 8/1

BY ABSOLUTE MAJORITY

For the motion: Cr Henley, Cr Hick, Cr Carter, Cr Cox,

Cr Cronin, Cr Barrett-Lennard, Cr Miles, Cr Paine

Against the motion: Cr Riccelli

 

Council Decision and Officer Recommendation 3

C2007/071              Moved Councillor R Paine, seconded Councillor P Cronin

 

That Council:

1.    For the purpose of yielding the deficiency disclosed by the Municipal Budget 2020-21 adopted above, Council pursuant to sections 6.32, 6.33, 6.34 and 6.35 of the Local Government Act 1995 impose the following differential, specified area, general and minimum rates on Gross Rental and Unimproved Values.

 

Noting that the rates and values have been maintained at 2019/20 values ($0 increase) in response to the COVID-19 pandemic and the Local Government (COVID-19 Response) Order 2020.

 

Description

Rate in

the $

Minimum Payment  $

Zone Groups (GRV)

 

 

Residential

0.098490

1,375

Residential – Vacant Land

0.098490

1,375

Residential Holiday Homes

0.108339

1,430

Industrial

0.113732

1,375

Industrial – Vacant Land

0.113732

1,375

Commercial

0.113732

1,375

Commercial – Vacant Land

0.113732

1,375

 

 

 

Land Use Groups (UV)

 

 

Primary Production

0.004404

1,375

UV Rural

0.004455

1,500

UV Commercial

0.008037

1,375

 

 

 

Specified Area Rates

 

 

Port Geographe

0.015719

Nil

Provence GRV

0.014462

Nil

Provence UV

0.000143

Nil

Vasse GRV

0.018385

Nil

 

2.    Adopt the rate payment instalment options and associated annual fees in accordance with section 6.45 (3) of the Local Government Act 1995, as follows*:

 

a)         Bi-Monthly $18.00

b)        Monthly $20.00

c)         Fortnightly $25.00

d)        Weekly $30.00

 

3.    Adopts a per annum interest rate on rates paid by instalments in accordance with section 6.45 (3) of the Local Government Act 1995*:

 

a)         Bi-Monthly 5.5%

b)        Monthly 5.5%

c)         Fortnightly 5.5%

d)        Weekly 5.5%

 

4.    Adopts an interest rate of 8.0% per annum on all outstanding rates in accordance with section 6.51 (1) of the Local Government Act 1995*, noting that the interest rates have been reduced from 2019/20 values (3% decrease) in response to the COVID-19 pandemic and the Local Government (COVID-19 Response) Order 2020.

 

5.    In accordance with regulation 64(2) of the Local Government (Financial Management) Regulations 1996, adopts the following Instalment options to be available:

 

Full payment and 1st instalment due date

4th September 2020

2nd instalment due date

4th November 2020

3rd instalment due date

4th January 2021

4th instalment due date

4th March 2021

Weekly direct debit first and last instalment dates

4th September 2020 to 4th June 2021

Fortnightly direct debit first and last instalment dates

4th September 2020 to 28th May 2021

Monthly direct debit first and last instalment dates

4th September 2020 to 4th June 2021

 

Noting additional payment methods have been established to assist ratepayers in response to the COVID-19 pandemic and the Local Government (COVID-19 Response) Order 2020.

 

6.    Adopts the following annual Refuse Collection and Recycling charges for the City of Busselton for the 2020/2021 financial year, noting that the charges have been maintained at 2019/20 values ($0 increase) in response to the COVID-19 pandemic and the Local Government (COVID-19 Response) Order 2020:

 

a)         Commercial Waste Charges                                    $169.00

b)        Domestic Waste Charges                                         $169.00

c)         Recycling Collection Charge - Domestic             $82.00

d)        Commercial Recycling Collection Charge          $82.00

 

7.    In accordance with section 66(1) and section 66(3) of the Waste Avoidance and Resource Recovery Act 2007, applies the minimum payment provisions of section 6.35 of the Local Government Act 1995, and adopts a Waste Infrastructure Rate as follows noting that the charges have been maintained at 2019/20 values ($0 increase) in response to the COVID-19 pandemic and the Local Government (COVID-19 Response) Order 2020:

 

a)         GRV General Properties – Rate in the dollar: 0.001 Cents, minimum $49

b)        UV General Properties – Rate in the dollar: 0.0004 Cents, minimum $49

 

8.    Pursuant to section 6.11 of the Local Government Act 1995, Council adopt the reserves and reserve fund budget contained at note 7 of the budget including amendment of the Reserve Names and Purposes as indicated in Attachment B including the establishment of three new reserves being:

a)         Debt Default Reserve

Purpose: To provide for potential default on debts owing to the City, particularly in relation negative economic circumstances caused by a declared state of emergency (such as COVID-19).

b)        Marketing & Area Promotion Reserve

Purpose: To fund the City’s contributions and expenditure on tourism, marketing, area promotion and events activities as a result of MERG funding allocations.

c)         LED Street Lighting Replacement Program Reserve

Purpose: To provide funds for the on-going replacement of street lighting throughout the district with LED capacity.

 

9.    Adopts the Councillors fees and allowances as follows, noting that the fees and allowances have been maintained at 2019/20 values ($0 increase) in response to the COVID-19 pandemic and the Local Government (COVID-19 Response) Order 2020:

 

a)         Councillor Annual Sitting Fees $29,910

b)        Mayor Annual Sitting Fee $41,788

c)         Mayor’s Allowance $80,129

d)        Deputy Mayor’s Allowance $20,032

e)        Telecommunications and Information Technology Allowance $3,500.

 

10.  Reaffirms the adoption of its Schedule of Fees and Charges for the 2020/2021 financial year, as amended and comprised within the 2020/2021 Draft Annual Budget document, with the addition of new fees being for noting that all previous fees and charges listed in the 2019/20 Annual Budget remain unchanged:

 

a)    Note added to clarify that the charge for an “All Day” booking of one of the Hire Facilities (e.g. Undalup Room or High Street Hall) will be capped at 8 hours;

 

b)    A “Membership Cancellation Administration fee” in the amount of $25 was included for both the GLC and NCC. The fee is included in membership contracts but had not been included in the List of Fees and Charges; and

 

c)    Fees have been included in the ArtGeo section for the City of Busselton Art Award Entry; Market Stall and Heritage Tours. These fees are in place but had not been included in the List of Fees and Charges.

 

11.  Pursuant to regulation 34(5) of the Local Government (Financial Management) Regulations, the Council adopts a material variance reporting threshold with respect to financial activity statement reporting for the 2020/2021 financial year as follows:

 

a)    Variances equal to or greater than 10% of the year to date budget amount as detailed in the Income Statement by Nature and Type/ Statement of Financial Activity report, however variances due to timing differences and/or seasonal adjustments are to be reported only if not to do so would present an incomplete picture of the financial performance for a particular period; and

 

b)    Reporting of variances only applies for amounts greater than $25,000.

 

*These items are also subject to the Local Government (COVID-19 Response) Order 2020 and the City of Busselton COVID-19 Financial Hardship Policy.

CARRIED 9/0

by absolute majority

 

 

 

 

 

 

 

 


 

EXECUTIVE SUMMARY

This report requests the Council to formally consider the attached budget papers in order to adopt the 2020/2021 Draft Municipal Budget (the Budget). In addition, Council is also requested to consider the Budget in conjunction with the impacts of the Local Government (COVID-19 Response) Ministerial Order 2020.

 

BACKGROUND

Pursuant to section 6.2 of the Local Government Act 1995 (the Act), a local government is to prepare and adopt an annual budget between 1 June and 31 August each year, or such extended time as the Minister allows.

 

Staff commenced the preparation of the Budget in January 2020 and have provided Elected Members, staff, residents and electors the opportunity to have input into the Budget through the development of the informing documents including the Long Term Financial Plan (LTFP), 4 year Corporate Business Plan (CBP) the Strategic Community Plan and various workshops associated with the development of these documents. Council developed the Budget through a series of workshops in June 2020, as well as drawing on the extensive work carried out with the development of the LTFP and the workshops held in March and April of 2020.

 

The COVID-19 pandemic has already had an impact on the original projections and assumptions that were applied to the LTFP. Therefore this Budget will form the base of a revised LTFP into the near future.

 

At Council’s special meeting held on 1 April 2020, consideration was given to the City’s response to COVID-19. As a result, Council resolved (C2004/104):

             …Endorse the following principles to guide the Chief Executive Officer when preparing the 2020/21 Annual Budget:

(a)       Not increasing rates for the 2020/21 financial year;

(b)       Introduction of weekly, fortnightly and monthly payment options for rates payments;

(c)       Reviewing salaries and wages growth;

(d)       Reviewing of capital works program of non-essential priority works;

(e)       Reducing interest and payment charges to rates billing and collection;

(f)        Relaxing terms and conditions on payment arrangements on a case by case basis;

(g)       Assuming a significant reduction in revenue from fees and charges;

(h)       Assuming an increase in the non-payment of rates;

(i)        Consideration of service level requirements and its impact on operational expenditure;

(j)        Consideration of new borrowings to assist with capital works and liquidity;

(k)       Consideration of revised 20/21 Community Bids funding package;

(l)        Consideration of a revised 2020/21 marketing and events sponsorship package

(m)     Consideration of the repurposing of the unallocated and unspent funds from the 2019/20 marketing and events budgets generated through the Industrial and Commercial Differential Rate;

(n)       Consideration of the utilisation of the City’s existing cash reserves for business continuity; and

(o)       Seeking to apply for Federal and State Government grants that may provide opportunities for employment creation and capital/operating works funding.

Council also endorsed a Financial Hardship Policy based on the model policy of the Western Australian Local Government Association (WALGA).

 

The Budget has been prepared considering the above resolution of Council and the current Ministerial Orders.

OFFICER COMMENT

The Budget as presented for consideration is reflective of the documents workshopped with Council during June 2020, and incorporates amendments determined during that process.

 

A key component of the Budget development process is the reference to the City’s LTFP. While the current iteration of the LTFP was prepared prior to COVID-19, it still forms the majority of the capital projects in accordance with other informing documents including:

·    Community Strategic Plan

·    Corporate Business Plan

·    Sport and Recreation Facilities Strategic Plan

·    Asset Management Plans

·    Master Plans (Busselton Foreshore, Meelup Regional Park etc.)

·    Workforce Plan

·    Other Council adopted strategies.

 

In accordance with Council’s resolution (C2004/104) made on 1 April 2020, the Budget is presented to Council as a balanced budget with the following measures in place:

 

1.   A freezing of rates in the dollar and charges at 2019/20 levels

2.   Freezing City of Busselton fees and charges at 2019/20 levels

3.   Reducing instalment and penalty interest on rates as per the Ministerial Orders

4.   Establishment of a $500,000 Debt Default Reserve

5.   Relief and waiver provision for tenants affected by COVID-19

 

The Budget has continued to be amended subsequent to the workshops, to reflect matters that have arisen during the intervening period.  Whilst these amendments could have been deferred from inclusion in the Budget and raised for consideration as part of this report, it is felt that presenting the Council with a complete and balanced budget is a preferable option. This has been the process in the past.

 

Municipal Fund Net Surplus 2019/20

The City finished the 2019/20 financial year with an unaudited budget surplus figure of $473,794, representing approximately 0.3% of total expenditure less transfers to reserves. Given the impact of COVID-19 on the City of Busselton as well as a number of significant storm events throughout 2019/20 this is a remarkable end of year result. This is predominately a reflection of the methodology applied to quarantine certain funding sources into reserves to reduce the impacts on the municipal fund.

 

Rates

An original rate increase of 2.75% was initially proposed for year 1 of the LTFP, and was included in the very first iteration of the Budget. However, as a result of the fallout of COVID-19 and the Ministerial Orders, a 0% rates increase is now proposed.

 

The Budget predicts an amount of $52,759,360 will be raised via rates.

 


 

Differential Rates

In accordance with an Order set by the Minister for Local Government; Heritage; Culture & the Arts, Local Governments that resolve to set differential general rates and minimum payments at a level no higher than that imposed in 2019/20, will not be required to advertise their differential rates or consider submissions in accordance with section 6.36 of the Local Government Act 1995.

 

Council is proposing that the 2020/21 financial year differential rates in the dollar and minimum payments will be no higher than those imposed for the 2019/20 financial year.

 

Revaluations

The standard annual revaluation of Unimproved Valuations (UV) has been completed by Landgate Valuation Services (LVS) and will be effective from the 1st July 2020. There are no significant UV valuation changes evident.

 

Both UV and Gross Rental Valuations (GRV) determine the distribution of total rate burden between Ratepayers.  Whilst Council can control the total amount of rates to be collected, it is unable to determine what an individual property valuation will be and therefore what rate amount it will contribute.

 

Where a property’s UV valuation has increased then the overall rate increase will usually be above the proposed 0% increase. Conversely where a properties UV valuation has decreased then the overall rate increase will usually be below the proposed 0% increase.

 

Further valuation information can be obtained www.landgate.wa.gov.au/valuations.

 

 


 

Waste Charges

There is to be no increases in waste charges and have been maintained at the following levels:

 

Charge Type

2019/2020

2020/2021

Increment

Refuse Removal Commercial

 $          169

 $          169

 $             0

Refuse Removal Domestic

 $          169

 $          169

 $             0

Recycling Fees - Domestic

 $             82

 $             82

 $             0

Recycling Fees  - Commercial

 $             82

 $             82

 $             0

 

Waste Avoidance and Resource Recovery Act Charges (WARR Act)

There has been no increase in the WARR Act charge.  It remains at $49.

 

Loan Borrowings

The Budget includes $7.7M in proposed new borrowing, for the following purposes:

 

ð Community Groups Self Supporting Loans  ($200K)

Self-Supporting Loans amounting to $200k have been included in the Budget for provision of loan funding to other community groups, enabling them to borrow funds at lower interest rates through support of the City.  Liability for the repayment of the loans remains with the community group. These loans are considered on request.

 

ð Busselton Performing Arts Convention Centre (the BPACC) ($7.5M)

Per council resolution C2006/006, council endorsed as a funding strategy the entering into of a loan facility of up to $17M over a 20 year term.  This facility will be applied for with the Western Australian Treasury Corporation, however the drawdown in the 2020/21 financial year will be for $7.5M only as this is the expected amount required in 2020/21. The City will access a liquidity loan facility to only draw down what is required.

 

The process for applying for the loan for the BPACC will not commence until after the Council has considered tender documentation and confirms the required amount. To assist Council with clarity and understanding, officers request Council note that there is an additional process to be undertaken when considering the tenders for the BPACC before any application is made for the loan funds.

 

New Reserves

The City has significant cash reserves that total in excess of $45.8M and restricted cash assets of $6.3M.

Three new reserves have been added to the Budget:

a)         Debt Default Reserve

Purpose: To provide for potential default on debts owing to the City, particularly in relation to negative economic circumstances caused by a declared state of emergency (such as COVID-19).

b)        Marketing & Area Promotion Reserve

Purpose: To fund the City’s contributions and expenditure on tourism, marketing, area promotion and events activities as a result of MERG funding allocations.

 

 

c)         LED Street Lighting Replacement Program Reserve

Purpose: To provide funds for the on-going replacement of street lighting throughout the district with LED capacity.

 

Additionally, some minor changes have been made to the names and purposes of a small number of the Reserves and these have been incorporated into the Budget.

 

These are also highlighted in a marked up version of the reserves and reserve purposes in Attachment B.

 

Variance Reporting Threshold – 2020/2021 Financial Year

Whilst not directly relevant to the Budget adoption, regulation 34(5) of the Local Government (Financial Management) Regulations requires that in each year, a local government adopts a percentage or value, calculated in accordance with Accounting Standard AASB 1031 - Materiality, to be used for reporting material variances.

 

It is preferable that the Council determines this percentage or value as part of its annual budget adoption process, such that this reporting threshold is known prior to the compilation of the initial Statement of Financial Activity report each financial year.   

 

Accounting Standard AASB 1031 states that:

 

general purpose financial reporting involves making decisions about the information to be included in general purpose financial reports and how it is presented. In making these judgements, considerations of materiality play an essential part. This is because the inclusion of information which is not material or the exclusion of information which is material may impair the usefulness of the information provided to users.   

 

The Standard also suggests quantitative thresholds in the consideration of the materiality of variances, as follows:

 

a)      An amount which is equal to or greater than ten percent (10%) of the appropriate base amount may be presumed to be material unless there is evidence or convincing argument to the contrary; and

b)      An amount which is equal to or less than five percent (5%) of the appropriate base amount may be presumed not to be material unless there is evidence or convincing argument to the contrary.

 

The Council has historically adopted a combined [+/- 10%] and [+/- $25K] variance reporting threshold, with reportable variances resulting from timing differences and/or seasonal adjustments to be reported only if it is required in order to present an complete picture of the financial performance for a particular period.

 

It is considered that a reporting threshold is reasonable, and ensures that the Council remains fully informed of the City’s financial performance on a month-by-month basis. Consequently, this report recommends that the currently adopted variance reporting threshold and methodology be readopted in respect of the 2020/2021 financial year.  

 


 

2020/2021 Annual Budget – Highlights

The Budget as presented for adoption reflects a balanced position as at 30 June 2020, and comprises all of the amendments and additions as detailed in this report. The following provides a synopsis of relevant budget highlights:

 

Total expenditure is in the order of $138.5M including approximately $54.4M in capital expenditure and includes the following capital expenditure items:

 

Infrastructure

$33.9M

Land and Buildings

$17.5M

Plant and Equipment

$2.5M

Furniture and Office Equipment

$0.5M

      TOTAL

$54.4M

 

 

 

 

 

As illustrated in the detailed listing of the capital acquisitions and construction projects provided within the attached budget document, the Budget includes a wide range of capital projects, which will benefit the City’s ratepayers. This is in addition to recurrent operational funding allocations to support a wide range of community services and initiatives. It is therefore considered that the Budget reflects value for money, whilst also being attentive to the desires and aspirations of the community, as reflected in the Council’s Strategic Community Plan 2017 (Review 2019).                 

 

Fees and Charges

To enable the Council’s Schedule of Fees and Charges to become effective from the commencement of the financial year, the Schedule is required to be adopted in advance of 30 June each year.

 

At its meeting of 10 June 2020, the Council adopted its Schedule of Fees and Charges for the 2020/2021 financial year.

 

Pursuant to Section 6.19 of the Act, local public notice was given and the Schedule of Fees and Charges came into effect from 1 July 2020.

 

Since this time several minor changes / additions have been made to the Schedule of Fees and Charges as follows:

 

·    Note added to clarify that the charge for an “All Day” booking of one of the Hire Facilities (e.g. Undalup Room or High Street Hall) will be capped at 8 hours;

·    A “Membership Cancellation Administration fee” in the amount of $25 was included for both the GLC and NCC. The fee is included in membership contracts but had not been included in the List of Fees and Charges;

·    Fees have been included in the ArtGeo section for the City of Busselton Art Award Entry; Market Stall and Heritage Tours. These fees are in place but had not been included in the List of Fees and Charges.

 


 

Ministerial Orders

As mentioned above, the Budget has been developed with consideration of the Ministerial Orders. The Budget has addressed these Orders applicable to the Budget process as follows:

 

Clause 7.  Section 6.2 modified (local government to prepare annual budget)

 

(1)  Section 6.2(2) is modified as set out in this clause in relation to the preparation of the 2020/21 annual budget of a local government.

(2)  The reference to the contents of the plan for the future of the district made in accordance with section 5.56 is replaced with a reference to the consequences of the COVID-19 pandemic.

 

 

 

The Budget includes provision for reduction in interest, instalments, a 0% rate increase, assistance programs and the establishment of a Debt Default Reserve which considers the impact of COVID-19. This is in addition to the measures already endorsed by Council at its Special Meeting held on 1 April 2020.

Clause 8.  Section 6.13 modified (interest on money owing to local governments)

 

(1)  Section 6.13 is modified as set out in this clause in relation to a resolution of a local government under section 6.13(1) that is to be included in its 2020/21 annual budget.

 

(2)  The resolution –

(a)    cannot require a person who is considered by the local government to be suffering financial hardship as a consequence of the COVID-19 pandemic to pay interest; and

(b)    is to specify that the requirement to pay interest does not apply to a person who is considered by the local government to be suffering financial hardship as a consequence of the COVID- 19 pandemic.

 

(3)  The rate of interest that may be set by the local government under section 6.13 in its 2020/21 annual budget is not to exceed 8%.

 

(4)  Subclause (3) applies despite regulation 19A of the Local Government (Financial Management) Regulations 1996.

 

 

 

The Council has previously adopted and reconfirmed an amended COVID-19 Financial Hardship Policy.

 

The Budget makes provision for a decreased revenue in interest earned to cater for  amount for interest received for cater for those that are eligible under the Financial Hardship Policy.

 

The Budget includes interest payments being set at the threshold in clause 8(3).

 

Clause 9.  Section 6.33 modified (differential general rates)

 

(1)    In this clause — relevant rate, of a local government, means a proposed differential general rate of the local government that under section 6.33(3) cannot be imposed without the approval of the Minister.

 

(2)    Section 6.33(3) is modified as set out in this clause in relation to a relevant rate of a local government if—

(a)    as a consequence of the COVID-19 pandemic, the local government resolves (whether before or after commencement day) that no proposed differential general rate of the local government will exceed the corresponding differential general rate that was imposed by the local government in the 2019/20 financial year; and

(b)    the local government obtained the Minister's approval under section 6.33(3) to impose in the 2019/20 financial year a differential general rate corresponding to the relevant rate.

 

(3)  The local government is not required to obtain the approval of the Minister under section 6.33(3) to impose the relevant rate.

 

 

This clause is not relevant to the City of Busselton as it does not have any differential rate greater than twice the differential rate.

Clause 10.  Section 6.34 modified (limit on revenue or income from general rates)

 

(1)  Section 6.34(b) is modified as set out in this clause in relation to the 2020/21 annual budget of a local government.

 

(2)  The reference to 90% is replaced with a reference to 80%.

 

 

 

This Clause is not relevant to the City as the Budget has been presented as a balanced budget. This means that the percentage of rates that is proposed to be yielded against the Budget deficiency is at 100%

Clause 11.  Section 6.35 modified (minimum payment)

 

(1)        In this clause — relevant minimum payment, of a local government, means a proposed minimum payment of the local government that under section 6.35(5) cannot be imposed without the approval of the Minister.

 

(2)     Section 6.35(5) is modified as set out in this clause in relation to a relevant minimum payment of a local government if—

(a)      as a consequence of the COVID-19 pandemic, the local government resolves (whether before or after commencement day) that –

(i)               no proposed differential general rate of the local government will exceed the corresponding differential general rate that was imposed by the local government in the 2019/20 financial year; and

(ii)             no proposed minimum payment of the local government will exceed the corresponding minimum payment that was imposed by the local government in the 2019/20 financial year; and

(b)      the local government obtained the Minister's approval under section 6.35(5) to impose in the 2019/20 financial year a minimum payment corresponding to the relevant minimum payment.

 

(2)        The local government is not required to obtain the approval of the Minister under section 6.35(5) to impose the relevant minimum payment.

 

 

 

This Clause does not apply to the City of Busselton as it was not required to obtain the Ministerial approval in 2019/20 for the imposition of any minimum payments.

Clause 12.  Section 6.36 modified (local government to give notice of certain rates)

 

(1)    Section 6.36 is modified as set out in this clause in relation to a local government if, as a consequence of the COVID-19 pandemic, the local government resolves (whether before or after commencement day) that –

(a)       no proposed differential general rate of the local government will exceed the corresponding differential general rate that was imposed by the local government in the 2019/20 financial year; and

(b)      no proposed minimum payment of the local government of the kind referred to in section 6.36(1) will exceed the corresponding minimum payment that was imposed by the local government in the 2019/20 financial year.

 

(2)    The requirements in section 6.36(1) to (4) do not apply to the local government and are replaced with the requirements in subclauses (3) and (4).

 

(3)    The local government must publish on the local government's official website details of each proposed differential general rate and each proposed minimum payment of the local government.

 

(4)    The details referred to in subclause (3) must be published by the local government within 10 days after the later of the following –

(a)       the day on which the local government makes the resolution referred to in subclause (1);

(b)      commencement day.

 

 

 

 

As the Budget proposes to freeze the differential rates at the same level as the 2019/20 financial year, advertising was not required to give notice of its intention to levy differential rates.

Clause 13.  Section 6.45 modified (options for payment of rates or service charges)

 

(1)    In this clause — financial hardship policy, in relation to a local government, means a policy addressing the manner in which the local government will deal with financial hardship that may be suffered by ratepayers and other persons who are required to make payments to the local government.

 

(2)    Section 6.45 is modified as set out in this clause in relation to payment by instalments of a rate or service charge imposed by a local government in the 2020/21 financial year.

 

(3)    The local government cannot impose an additional charge (including an amount by way of interest) under section 6.45(3) in respect of payment by instalments made by an excluded person.

 

 

(4)    If the local government has not adopted a financial hardship policy, the maximum rate of interest that may be imposed by the local government under section 6.45(3) is 3%.

 

(5)    Subclause (4) applies despite regulation 68 of the Local Government (Financial Management) Regulations 1996.

 

 

 

 

The City of Busselton already has an adopted COVID 19 Financial Hardship Policy. Therefore the following has been modelled into the Budget as follows:

 

A charge will not be imposed on residents who have clearly demonstrated they are an “excluded person” and been approved for financial hardship in accordance with Council Policy.

 

In all other cases an interest rate of 5.5% applies.

Clause 14.  Section 6.51 modified (accrual of interest on overdue rates or service charges)

 

(1)    Section 6.51 is modified as set out in this clause in relation to a resolution made under section 6.5 1(1) by a local government at the time of imposing a rate or service charge for the 2020/21 financial year.

 

(2)    The resolution –

(a)       cannot impose interest in respect of a rate or service charge payable by an excluded person; and

(b)      is to specify that the imposition of interest does not apply in respect of a rate or service charge payable by an excluded person.

 

(3)    The rate of interest that may be set by the local government under section 6.51 is not to exceed 8%.

 

(4)    Subclause (3) applies despite regulation 70 of the Local Government (Financial Management) Regulations 1996.

 

 

 

The City has an adopted COVID-19 Financial Hardship Policy.

 

A charge will not be imposed on residents who have clearly demonstrated they are an “excluded person” and been approved for financial hardship in accordance with Council Policy.

 

In all other cases an interest rate of 8% applies.

Statutory Environment

As part of the annual budget development process, a local government must have regard for numerous requirements under the Act and associated Regulations. These include, but are not limited to, the following provisions:  

 

§ Adoption of Annual Budget

Section 6.2 of the Act and Part 3 of the Local Government (Financial Management) Regulations detail the form and manner in which an annual budget is to be presented to the Council for formal consideration.

 

§ Reserve Accounts

Section 6.11 of the Act provides guidance in respect of reserve accounts and also outlines the processes required should a local government determine to amend the purpose of a reserve.

 

§ Power to Borrow

Sections 6.20 and 6.21 of the Act refer to a local government's power to borrow and the administrative requirements associated therewith.

 

§ Notice of Imposing Differential Rates

Section 6.36 of the Act details the requirement for a local government to give local public notice of its intention to impose differential rates in the dollar and associated minimum payments in any year. The local public notice is to provide details of each differential rate in the dollar and associated minimum payment and must also invite public submissions to the proposal, for a period of not less than 21 days.

 

§ Adoption of Fees and Charges

Sections 6.16 – 6.19 of the Act refer to the imposition, setting the level of, and associated administrative matters pertaining to fees and charges. The requirement to review fees and charges on an annual basis is detailed within Regulation 5 of the Local Government (Financial Management) Regulations. The Fees and Chargers were adopted by Council in June 2020 and advertised to enable them to apply from 1 July 2020.

Relevant Plans and Policies

The Budget has been guided by the Council’s Strategic Community Plan 2017 (Review 2019) and Corporate Business Plan, along with associated informing plans (Long Term Financial Plan, Workforce Plan and Asset Management Plans). This is in addition to the range of other plans and policies which underpin specific components of the overall annual budget.

Financial Implications

The budget adopted by the Council will determine the financial operations of the City of Busselton for the 2020/2021 financial year.

Stakeholder Consultation

In its development, the Budget has been the subject of specific workshops convened with Council. Community groups and other not for profit organisations have also been invited to apply for funding allocations as part of the City’s ongoing sponsorship related programs. Throughout the year, members of the public have also been invited to make submissions on a range of proposed projects and activities impacting on the Budget.

Risk Assessment

The Budget has been informed by the Council’s Strategic Community Plan 2017 (Review 2019), and more particularly the underpinning Corporate Business Plan, Long Term Financial Plan, Workforce Plan and Asset Management Plans. The integration with these plans assists to address the risks associated with the adoption of the Budget, mainly that the City has the financial capacity to deliver the programs, projects and ongoing services as identified in the budget papers without causing any detrition in its financial base, and that the programs, projects and services align to the strategic goals and objectives set by Council.

Options

As an alternative to the proposed recommendation the Council could:

 

1.       The Council may determine to amend the Budget as presented for adoption.

2.    The Council may also determine to amend the recommended variance reporting threshold in respect of the statutory Statement of Financial Activity Statement reporting.

CONCLUSION

In accordance with the principles expressed in the Long Term Financial Plan and relevant Council Policies, the Budget has been drafted with a long term view of the needs of the City and its residents in mind.  As illustrated in this report, the Budget includes a significant level of capital projects which will be of benefit to the City’s ratepayers. Many of these projects are aligned with Council’s Strategic Community Plan 2017 (Review 2019), and as such reflect the aspirations of the community.

 

It is therefore recommended that the Council adopts the Budget as presented.

TIMELINE FOR IMPLEMENTATION OF OFFICER RECOMMENDATION

The Budget will become effective immediately consequent to adoption by the Council.


Special Council

47

27 July 2020

6.1

Attachment a

Annual Budget 2020-21

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 





 



 


 


 


 


 


 



 


 



 



 


 


 


 


 


 


 


 


 


 


 


 


 





 


 


 


 


 


 


 


 


 


 


 


 


 


 



 


 


 


 


 


 



 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Special Council

149

27 July 2020

6.1

Attachment b

Changes & Additions to Reserve Names & Purposes

 


 


 


 


 


 

  


Special Council                                                                       150                                                                                  27 July 2020

7.               Closure

The meeting closed at 7.17pm.

 

 

 

THESE MINUTES CONSISTING OF PAGES 1 TO 150 WERE CONFIRMED AS A TRUE AND CORRECT RECORD ON Wednesday, 29 July 2020.

 

DATE:_____________________    PRESIDING MEMBER:             _________________________