COB-RGB

 

 

 

 

Supplementary Item

 

 

 

13 November 2019

 

 

 

 

 


ALL INFORMATION AVAILABLE IN VARIOUS FORMATS ON REQUEST

city@busselton.wa.gov.au

 

 


CITY OF BUSSELTON

SUPPLEMENTARY Item FOR THE Council MEETING TO BE HELD ON 13 November 2019

TABLE OF CONTENTS

 

ITEM NO.                                        SUBJECT                                                                                                                              PAGE NO.

16..... FINANCE AND CORPORATE SERVICES REPORT. 3

16.1        ANNUAL REPORT 2018-2019. 3

 


Council                                                                                      3                                                            13 November 2019

16.             FINANCE AND CORPORATE SERVICES REPORT

16.1           ANNUAL REPORT 2018-2019

STRATEGIC GOAL

STRATEGIC OBJECTIVE

6. LEADERSHIP Visionary, collaborative, accountable

6.1 Governance systems, process and practices are responsible, ethical and transparent.

SUBJECT INDEX

Annual Report

BUSINESS UNIT

Corporate Services

REPORTING OFFICER

Corporate Planning Officer - Cathy Burton

AUTHORISING OFFICER

Director Finance and Corporate Services - Tony Nottle

NATURE OF DECISION

Executive: substantial direction setting, including adopting strategies, plans and policies (excluding local planning policies), tenders, setting and amending budgets, funding, donations and sponsorships, reviewing committee recommendations

VOTING REQUIREMENT

Absolute Majority

ATTACHMENTS

Attachment a   Annual Report 2018-2019

Attachment b    Financial Report  

 

OFFICER RECOMMENDATION

That the Council:

1.         Accepts the 2018-2019 Annual Report as per Attachment A and Attachment B.

2.         Determines that the annual general electors’ meeting is to be held at 2 Southern Drive Busselton on 2 December 2019.

EXECUTIVE SUMMARY

This report presents the City of Busselton 2018-2019 Annual Report (Annual Report) for Council acceptance in accordance with the Local Government Act 1995 (the Act) and seeks endorsement of a date for the holding of the annual general electors’ meeting.

 

BACKGROUND

The City produces an annual report of activities at the conclusion of each financial year, in accordance with the requirements of the Act, as outlined in the Statutory Environment section of this report. The City’s Annual Report provides information about the City’s progress over the financial year in respect of its priorities, as outlined in the Corporate Business Plan; which contribute to achievement of the goals and aspirations contained in the Strategic Community Plan 2017 (Review 2019).

 

A draft Annual Report 2018-2019 (exclusive of financials) was provided to Council members at a briefing session on 9 October 2019 for feedback.  Councillor feedback has been incorporated into the final production of the report. 

OFFICER COMMENT

The Annual Report 2018-2019 documents the City’s priority activities over the course of the 2018-2019 financial year.  The report also records the other required statutory information, including a letter from an independent auditor in relation to the auditor’s examination of the City’s financial statements. Unlike previous years, a summary statement of the City’s financial position is not provided by the Auditors and so does not form part of the printed content of the Annual Report.  The full suite of the City’s financial statements will be included however in the form of an inserted booklet / supplementary attachment. 

The Audit Committee discussed the need for the inclusion of specific wording to address the Current Ratio trend for the City of Busselton. In response an additional footnote has been placed in the Annual Report to be published online. This includes the following wording:

 

“As a result of a Council decision (C1303/074), the City transfers any surplus at the end of the financial year into its reserves. As a result this has an impact on the Current Ratio reported. It is noted however, that Council’s cash backed reserves are significant, therefore rendering the current ratio to be not an accurate depiction of the City’s liquidity.”

 

50 full colour copies of the Report will be printed. The Annual Report along with the Financial Report will be posted to the City’s website together to form a complete year-end report.  Availability of the Report will also be promoted on the City’s Your Say Busselton website and Twitter, Facebook and Instagram accounts.

 

The Annual Report has been prepared such that the annual general electors’ meeting can be held before the end of the 2019 calendar year with the date of Monday 2 December 2019 proposed; to be held in the Undalup Room.

Statutory Environment

Sections 5.53, 5.54, 5.55, and 5.55A of the Local Government Act 1995 describe the required content of a local government’s annual report and how to prepare, accept, give notice of and publish the report. 

 

In accordance with Section 5.53 the annual report is to contain:

·    a report from the mayor or president; and

·    a report from the CEO; and

·    an overview of the plan for the future of the district made in accordance with section 5.56, including major initiatives that are proposed to commence or to continue in the next financial year; and

·    the financial report for the financial year; and

·    such information as may be prescribed in relation to the payments made to employees; and

·    the auditor’s report prepared under section 7.9(1) or 7.12AD(1) for the financial year; and

·    a matter on which a report must be made under section 29(2) of the Disability Services Act 1993; and

·    details of entries made under section 5.121 during the financial year in the register of complaints, including:

·    the number of complaints recorded in the register of complaints; and

·    how the recorded complaints were dealt with; and

·    any other details that the regulations may require; and

·    such other information as may be prescribed.

 

Under Section 5.54, it is a statutory requirement that the Annual Report is accepted by an absolute majority of Council before 31 December each year. The report must be published on the City’s website within 14 days of acceptance.

 

Section 5.29 of the Act requires that the annual general electors’ meeting be held within 56 days of acceptance of the Annual Report, upon the provision of 14 days’ notice.

Relevant Plans and Policies

There are no relevant plans or policies to consider in relation to this matter.

Financial Implications

There are no financial implications associated with the officer recommendation, with the cost of producing the Annual Report factored into the City’s 2019-2020 annual budget.

Stakeholder Consultation

No external stakeholder consultation was required or undertaken in relation to this matter.

Risk Assessment

An assessment of the potential implications of implementing the officer recommendation has been undertaken using the City’s risk management framework, with risks assessed taking into account any controls already in place.  No risks of a medium or greater level have been identified.

Options

Council may choose:

1.       Not to accept the Annual Report or to request changes to be made to the Annual Report, noting that Council are required to accept an Annual Report no later than 31 December and to hold an electors’ meeting no later than 56 days after this acceptance.

2.       To select an alternative preferred date for the annual general electors’ meeting, within the 56 day window.

CONCLUSION

The City of Busselton Annual Report 2018-2019 requires acceptance by an absolute majority of Council before being publicly released.  Council is also requested to endorse the proposed date for the annual general electors’ meeting.

 

TIMELINE FOR IMPLEMENTATION OF OFFICER RECOMMENDATION

A two week statutory advertising period of the annual general electors’ meeting is required and will take place from Friday 15 November to Friday 29 November.  The annual general electors’ meeting will be held on Monday 2 December 2019.

 


Council

53

13 November 2019

1.1

Attachment a

Annual Report 2018-2019

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council

122

13 November 2019

1.1

Attachment b

Financial Report