Council 3 24
October 2018
MINUTES
MINUTES
OF A Meeting of the
Busselton City Council
HELD IN Council Chambers,
Administration Building, Southern Drive, Busselton, ON 24 October 2018
AT 5.30pm.
1. Declaration
of Opening aCKNOWLEDGEMENT OF COUNTRY / ACKNOWLEDGEMENT OF Visitors /
DISCLAIMER / NOTICE OF RECORDING OF PROCEEDINGS
The Presiding Member opened the meeting at 5.30pm.
2. Attendance
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Presiding Member:
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Members:
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Cr Grant Henley Mayor
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Cr John McCallum Deputy Mayor
Cr Coralie Tarbotton
Cr Ross Paine
Cr Rob Bennett
Cr Paul Carter
Cr Robert Reekie
Cr Kelly Hick
Cr Lyndon Miles
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Officers:
Mr Mike Archer, Chief
Executive Officer
Mr Oliver Darby, Director,
Engineering and Works Services
Mrs Tanya Gillett, Acting
Director, Planning and Development Services
Mr Cliff Frewing, Acting
Director, Community and Commercial Services
Mr Tony Nottle, Director,
Finance and Corporate Services
Ms Sarah Pierson,
Manager, Governance and Corporate Services
Miss Kate Dudley, Administration
Officer, Governance
Apologies:
Nil
Approved Leave of Absence:
Nil
Media:
“Busselton-Dunsborough Times”
“Busselton-Dunsborough Mail”
Public:
2
3. Prayer
Nil
4. Application
for Leave of Absence
Nil
5. Disclosure
Of Interests
Nil
6. Announcements
Without Discussion
Announcements by the Presiding
Member
The Presiding Member extended the Councils appreciation to
Mr Cliff Frewing for his service to the City of Busselton over the last two
years.
Cr McCallum attended the West Australian Tennis Industry
Awards and at the discretion of the Presiding Member presented the Mayor with
the West Australian Local Government award, which was won by the City of
Busselton.
Cr McCallum also announced that the West Australian Primary
School award was won by the Dunsborough Primary School.
7. Question
Time For Public
Response to Previous Questions
Taken on Notice
Nil
Question Time for Public
Nil
8. Confirmation
and Receipt Of Minutes
Previous
Council Meetings
8.1 Minutes
of the Council Meeting held 10 October 2018
9. RECEIVING
OF Petitions, Presentations AND DEPUTATIONS
Petitions
Nil
Presentations
Nil
Deputations
Nil
10. QUESTIONS
BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN (WITHOUT DISCUSSION)
11. Items
brought forward
For
the convenience of the Public
Nil
Adoption
by Exception Resolution
At this juncture the Mayor advised
the meeting that with the exception of the items identified to be withdrawn for
discussion, that the remaining reports, including the Committee and Officer Recommendations,
will be adopted en bloc, i.e. all together.
16. Finance
and Corporate Services Report
16.1 PROPOSED
COUNCIL MEETING DATES 2019
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SUBJECT INDEX:
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Council Meetings
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STRATEGIC OBJECTIVE:
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Governance
systems, process and practices are responsible, ethical and transparent.
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BUSINESS UNIT:
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Governance Services
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ACTIVITY UNIT:
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Governance
Services
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REPORTING OFFICER:
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Administration Officer -
Governance - Kate Dudley
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AUTHORISING OFFICER:
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Governance Coordinator - Emma Heys
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VOTING REQUIREMENT:
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Simple Majority
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ATTACHMENTS:
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Attachment
a Proposed 2019
Ordinary Council Meeting Schedule 
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PRÉCIS
This report is presented to enable
the Council to determine its Ordinary Council meeting dates for the 2019
calendar year. In accordance with the Local Government (Administration)
Regulations 1996, a meeting schedule for the next 12 months must be
advertised at least once each year.
BACKGROUND
The proposed meeting schedule
generally continues with the Council's adopted approach to Council meetings ie:
Council meetings being held on the second and fourth Wednesday of the month
with agenda briefing sessions and Community Access Sessions being held on the
first and third Wednesday of the month.
STATUTORY
ENVIRONMENT
It is up to each Council to set its
own meeting cycle, dates and procedures, provided that the Council meets at
least once every three months in accordance with Section 5.3 of the Local
Government Act 1995.
The Local Government
(Administration) Regulation 12 requires a Council to give local public
notice of the dates, time and place at which the Ordinary Council meetings are
to be held in the next 12 months. Council meeting dates are continually made
available on the City’s website.
RELEVANT
PLANS AND POLICIES
There are no relevant plans and
policies.
FINANCIAL
IMPLICATIONS
There are
no financial implications associated with this matter.
LONG-TERM
FINANCIAL PLAN IMPLICATIONS
There are
no Long Term Financial Plan implications associated with this matter.
STRATEGIC
COMMUNITY OBJECTIVES
This matter principally aligns with Key
Goal Area 6 – ‘Open and Collaborative Leadership’ and more specifically
Community Objective 6.1 - ‘Governance systems, process and practices are
responsible, ethical and transparent’.
RISK
ASSESSMENT
There are
no identified risks associated with this matter.
CONSULTATION
Following Council's decision to
adopt a meeting cycle for the 2019 calendar year, and in accordance with the Local
Government (Administration) Regulation 12, the meeting dates for the next
12 months must be advertised for public information.
OFFICER
COMMENT
The Council would normally hold two
Ordinary Council meetings each month, however there is only one Council meeting
being proposed for January, July and December 2019.
The official meeting days are
generally recommended to remain as the second and fourth Wednesday of the
month, with the first and third Wednesdays reserved for Community Access
Sessions. This is with the exception of the Council meeting at the end of January
and the Council meeting at the end of July, both being held on the fifth
Wednesday to align the end of year and mid-year Council breaks to the Western
Australia school holiday dates. Additionally the Community Access Session
otherwise scheduled to be held on Wednesday, 16 October and the Council meeting
held on Wednesday, 23 October is proposed to be excluded from the schedule to
facilitate the Local Government election.
The 2019 dates of the Western
Australian public holidays, school holidays and unconfirmed dates for Council
Commitments are shown below:
2019 School
Holidays
13 April 2019 - 28 April 2019
6 July 2019 - 21 July 2019
28 September 2019 - 13 October 2019
20 December - 2020
2019 Public Holidays
1 January, Tuesday, New Year's Day
26 January, Saturday, Australia
Day
28 January, Monday, Australia Day
Holiday
4 March, Monday, Labour Day
19 April, Friday, Good Friday
22 April, Monday, Easter
Monday
25 April, Thursday, Anzac Day
3 June, Monday, Western Australia
Day
30 September, Monday, Queen's
Birthday
25 December, Wednesday, Christmas
Day
26 December, Thursday, Boxing
Day
2019 Council Commitments
(unconfirmed dates)
Local Government week - 7-10 August
Local Government election - 19
October
Attachment A shows the proposed 2019
dates for Council Meetings. A similar meeting schedule was utilised throughout
2018, with the mid-year break being in line with Western Australia school
holidays, as is proposed again for 2019.
CONCLUSION
It is considered appropriate to
conduct two council meetings each month, subject to a mid-year break in July to
coincide with the school holidays and allowing for the December/January holiday
period.
OPTIONS
In accordance with the Local
Government Act 1995, there are a wide range of options available to
the Council with regard to the meeting schedule, subject to a meeting occurring
once every three months as a minimum.
The Council could therefore reduce
the meeting cycle to three-weekly, monthly, every second month or quarterly with
the requirement simply to meet every three months as a minimum.
TIMELINE
FOR IMPLEMENTATION OF OFFICER RECOMMENDATION
The ordinary Council meeting
schedule for the 2019 calendar year will be advertised prior to the end of
2018.
17. Chief
Executive Officers Report
17.1 COUNCILLORS'
INFORMATION BULLETIN
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SUBJECT INDEX:
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Councillors' Information
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STRATEGIC OBJECTIVE:
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Governance
systems, process and practices are responsible, ethical and transparent.
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BUSINESS UNIT:
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Governance Services
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ACTIVITY UNIT:
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Governance
Services
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REPORTING OFFICER:
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Administration Officer -
Governance - Kate Dudley
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AUTHORISING OFFICER:
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Manager Governance and Corporate
Services - Sarah Pierson
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VOTING REQUIREMENT:
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Simple Majority
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ATTACHMENTS:
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Attachment
a Planning
Applications received by the City between 16 September, 2018 and 30
September, 2018 
Attachment b Planning Applications determined by the
City between 16 September, 2018 and 30 September, 2018
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PRÉCIS
This report provides an overview of
a range of information that is considered appropriate to be formally presented
to the Council for its receipt and noting. The information is provided in order
to ensure that each Councillor, and the Council, is being kept fully informed,
while also acknowledging that these are matters that will also be of interest
to the community.
Any matter that is raised in this
report as a result of incoming correspondence is to be dealt with as normal
business correspondence, but is presented in this bulletin for the information
of the Council and the community.
INFORMATION BULLETIN
17.1.1 Planning
& Development Services Statistics
Planning Applications
Attachment A is a
report detailing all Planning Applications received by the City between 16
September, 2018 and 30 September, 2018. A total of 32 formal applications were
received during this period.
Attachment B is a
report detailing all Planning Applications determined by the City between 16
September, 2018 and 30 September, 2018. A total of 37 applications (including
subdivision referrals) were determined by the City during this period with 37
approved / supported and 0 refused / not supported.
17.1.2 Donations
Contributions and Subsidies Fund – September 2018
The Council allocates an annual
budget allowance to the Donations, Contributions and Subsidies (Sponsorship
Fund). This is provided such that eligible groups and individuals can
apply for and receive sponsorship to assist them in the pursuit of endeavours
that bring direct benefit to the broader community. Allocation of the
funds is delegated to the Chief Executive Officer, in accordance with published
guidelines and funding availability.
Eight applications were supported in
September 2018, totalling $3425, as outlined
in the table below:
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App. No.
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Recipient
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Purpose
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Amount
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September 2018
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16/1819
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The
People Place Busselton Inc.
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Funding
provided to assist with covering costs for a series of ‘New Residents
Welcome Events’ - four in total from Nov '18 - August '19. The free
events will provide an opportunity for new residents to learn about the City
of Busselton and what it has to offer.
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$1,000.00
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17/1819
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Geographe
Education Support Centre
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Secondary
and primary school graduation awards.
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$300.00
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18/1819
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Dunsborough
Primary School
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Year 6
End of year graduation award.
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$100.00
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19/1819
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Emma
Cattlin
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Emma has
been selected to represent Australia at the 2018 ISA World Junior Surfing
Championship in California USA. Funding provided as a contribution towards
associated travel expenses.
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$500.00
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20/1819
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St
Mary's Community Care (Anglican Church)
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Funding
will assist with covering the cost of catering for the Anti-Poverty day
luncheon ($300) and Annual Christmas Day Luncheon ($700).
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$1,000.00
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21/1819
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Dunsborough
Primary School P&C Association
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Funding
approved to cover the cost of morning tea for 'Bay OK Day' participants.
‘Bay Ok Day’ is a free event for the Dunsborough Primary School
community and friends to participate in environmental sustainability
education.
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$225.00
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22/1819
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West
Busselton Primary School
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Year
6 End of year graduation award.
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$100.00
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23/1819
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GP Down
South
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As
part of Mental Health Week, GP Down South are organising a walk for mental
health on the Busselton Jetty. Funding approved will cover the cost of up to
50 passes / $200 for participants.
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$200.00
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September
total
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$3,425.00
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|
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17.1.3 2017/2018
TENDERS
RFT24/17
PROVISION OF TRAFFIC MANAGEMENT SERVICES
PQS02/18
RPOVISION OF TRAFFIC MANAGEMENT SERVICES – REQUEST FOR APPLICATIONS TO
JOIN A PANEL OF PRE-QUALIFIED SUPPLIERS
· The
evaluation has been completed and preferred suppliers were recommended to the
CEO.
· The panel of 4
pre-qualified suppliers, namely Contraflow Pty Ltd, TMSW Pty Ltd ATFT TMSW Unit
Trust, CB Traffic Solutions Pty Ltd and SJ Traffic Management Pty Ltd (in order
of initial ranking), has been established and the Panel commencement date
is 17 October 2018.
PQS01/18 SUPPLY
OF QUARRY PRODUCTS – REQUEST FOR APPLICATIONS TO JOIN A PANEL OF
PRE-QUALIFIED SUPPLIERS
· The evaluation has been completed and preferred suppliers have been
recommended to the CEO.
· The
panel of 7 pre-qualified suppliers was established in September 2018 and
included Carbone Bros Pty Ltd, Busselton Civil Pty Ltd, MGM Bulk Pty Ltd,
Leeuwin Civil Pty Ltd, The Wild Fig Company Pty Ltd, Holcim (Australia) Pty Ltd
and B&J Catalano Pty Ltd.
RFT08/18 SUPPLY
OF SOILS AND MULCH
· Requirement - the supply and delivery of soils and mulch within the
City of Busselton.
· The tender was advertised on 9 June 2018 with a closing date of 26
June 2018.
· A total of 4 tenders were received.
· The value of the contract is not expected to exceed the CEO’s
delegated authority under Delegation LG3J.
· Tenders have been evaluated.
· It is anticipated that a contract will be awarded by the CEO in
October 2018.
RFT09/18
PROVENCE ESTATE LANDSCAPE MAINTENANCE
· Requirement - the provision of maintenance services for 4 landscaped
public open spaces located at Provence Estate (excluding trees, medians and
roundabouts).
· A Request for Tender was advertised on 30 June 2018 with a closing
date of 17 July 2018.
· A total of 5 tenders were received.
· The value of the contract is not expected to exceed the CEO’s
delegated authority under
Delegation LG3J.
· The evaluation has been completed and a preferred tenderer has been
recommended.
· It is anticipated that a contract will be awarded by the CEO in
October 2018.
RFT12/18
CONSTRUCTION OF BUSSELTON TENNIS CLUBHOUSE
· The evaluation has been completed and a preferred tenderer has been
recommended.
· A report was presented to Council at the Council Meeting of 12
September 2018 for awarding of a contract. Council endorsed the
outcomes of the evaluation panel’s assessment which has resulted in the
tender submitted by I.C.
Developments
Pty Ltd T/A Innovest Construction (Innovest) being recommended as the most
advantageous to the City and delegated authority to the CEO to negotiate and
agree final terms and conditions and award a contract for a finalised lump sum
price to Innovest.
· It
is anticipated negotiations as to variations to the contract with Innovest will
be finalised and the contract awarded by the CEO in October 2018.
RFT13/18
PROVISION OF GYM EQUIPMENT FOR GEOGRAPHE LEISURE CENTRE, BUSSELTON
· Requirement - the provision and maintenance of gym equipment,
including software and the removal of existing equipment at the Geographe
Leisure Centre, Busselton.
· A
Request for Tender was advertised on 4 August 2018 with a
closing date of 21 August 2018.
· A total
of 7 tenders were received
· The value of the contract is not expected to exceed the CEO’s
delegated authority under
Delegation LG3J.
· Tenders have been evaluated.
· It is anticipated that a contract will be awarded by the CEO in
October 2018.
RFT14/18
CONTAMINATED SITES INVESTIGATION WORKS
· Requirement – contaminated sites investigation works
and stakeholder engagement activities 2018-2019.
· A
Request for Tender was advertised on 1 September 2018 with a
closing date of 20 September 2018.
· The value of the contract is not expected to exceed the CEO’s
delegated authority under
Delegation LG3J.
· Tenders are in process of being evaluated.
· It is anticipated that a contract will be awarded by the CEO in
October 2018.
RFT15/18
CONSTRUCTION OF FREIGHT HUB CIVIL AND SERVICES INFRASTRUCTURE
· Requirement – the construction of the freight hub civil
and services infrastructure at Busselton-Margaret River Airport.
· A
Request for Tender was advertised on 10 October 2018 with a
closing date of Tuesday 30 October 2018.
· The value of the contract is expected to exceed the CEO’s
delegated authority under
Delegation LG3J.
· It is anticipated that a contract will be awarded in November 2018.
ITEMS FOR DEBATE
15. COMMUNITY
AND COMMERCIAL SERVICES REPORT
15.1 PROPOSED
LEASE OF PORTION OF LOT 73 (38) PEEL TERRACE - (FORMER CHILD CARE CENTRE) TO
BCCI BUSSELTON CHAMBERS COMMERCE AND INDUSTRY
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SUBJECT INDEX:
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Lease
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STRATEGIC OBJECTIVE:
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A community where
local business is supported and in turn drives our economy
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BUSINESS UNIT:
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Commercial Services
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ACTIVITY UNIT:
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Community
Services
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REPORTING OFFICER:
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Economic and Business Development
Coordinator - Jaylene Chambers
Property Management Coordinator -
Sharon Woodford-Jones
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AUTHORISING OFFICER:
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Director Finance and Corporate
Services - Tony Nottle
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VOTING REQUIREMENT:
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Simple Majority
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ATTACHMENTS:
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Attachment a Business
Case Including Letters of Support
Attachment b Potential
Extent of Leased Area 
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PRÉCIS
This purpose of this report is to
recommend that Council delegates authority to the Chief Executive Officer (CEO)
to enter into a Memorandum of Understanding (MOU) with the Busselton Chamber of
Commerce and Industry Incorporated (BCCI) concerning the use and occupation of
the former Day Care Centre on a portion of lot 73 (38) Peel Terrace, (the
Centre). Subject to all conditions of the MOU being satisfied, it is also
recommended that Council authorise the CEO to negotiate and enter into a lease
of the Centre on the terms and conditions outlined in this report.
BACKGROUND
The City of Busselton entered into a
lease of the Centre with the Department for Local Government and Communities (DLAC)
on 28th January 2015 which expires on 29th November 2019. Since the change of
State Government the DLAC is now known as the Department of Communities, (the
DOC). The premises were then sub-leased by the DOC to the Busselton Child
Care Centre Incorporated. The Busselton Child Care Centre ceased
operating its services and the keys of the Centre were returned to the City in
September 2017.
In October 2017 the City conducted
an EOI process seeking a commercial tenant for the building; this EOI process
yielded no positive results.
Whilst the existing lease of the
Centre is due to expire on 29 November 2019 the Department have indicated to
City officers that they would be willing to surrender the lease prior to this
date. The current lease requires the DOC, if instructed by the City, to
remove their property, including but not limited to buildings, structures,
improvements, alterations or additions at the end of the lease term. In
the event of the DOC failing to remove the improvements within three months of
the termination all buildings, structures, fixtures and improvements shall
become or remain the property of the City.
As outlined in the Economic
Development Strategy 2016-2026 there is an identified need for a business
incubation, business training and meeting space in the district.
City Officers presented a proposal
to Council at a briefing on 13 June 2018 for a potential lease of the Centre to
the BCCI, the details of which are outlined at Attachment A. As a result
of this briefing,
Council suggested that BCCI prepare
a business case supporting their proposal to refurbish and lease the Centre.
City Officers have also engaged with various members of the business community
to provide support to BCCI as possible sub tenants.
This proposal meets the following
strategic objectives of the City - forging effective partnerships to grow the
Busselton economy, identifying specific opportunities that will strengthen
existing industry sectors and broaden the economic base, advocate for digital infrastructure
hubs and facilitate local enterprise networks that support a culture of
innovation and exchange of ideas. All of these objectives are supported in the
Economic Development Taskforce - Implementation Plan.
Lot 73 is a land parcel of around
4.2ha with approximately 6,500m2 of developable area and has in the recent past
been the subject of land-use master planning to consider potential longer term
options. Lot 73 includes a wetland area; Aboriginal garden; existing
access/car parking; CQU building; and senior citizens centre. The
master planning included options such as sub-divisions for business or
community purposes and creation of further car parking bays. There are
currently 21 marked bitumen parking bays, including a disabled bay. These
bays are proposed to be excluded from the lease and remain as free public
parking affording non-exclusive use to the BCCI and other users.
The Centre was purpose built as a
child care facility and will require some renovation and refurbishment. There
is a possibility that the building contains asbestos which may have to be
removed and properly disposed of. Further investigations will be
necessary to check the extent of the same and how this will impact the proposed
modifications to the building. The BCCI have in principle support from local
business members to assist with works required to make the centre fit for
purpose.
Under this proposal the BCCI will
have the ability to enter into sub leases at the centre which would be
complimentary to the business incubation.
It is proposed that the rent charged
to the BCCI would be in accordance with the local community group rate –
currently $220 per annum increasing by small increments each year. The
BCCI would however be required to maintain and insure the building and cover
all outgoings. It is also suggested that BCCI retain income generated
from the business like activities including sub leasing in lieu of the payment
of operational subsidies from the City in the future. In this way the
City is providing potential funding stream to the BCCI and is showing strong
support to the BCCI.
Currently BCCI rent a small office
space from the Central Queensland University (CQU) who lease the former Visitor
Centre building from the City. This building is also situated on Lot 73
Peel Terrace. CQU are supportive of this opportunity given the close
proximately to the CQU building and the education and training linkages with
the proposed new business incubator space. A copy of the letter of
support from the CQU outlining the training and business benefits is attached
to this report (Attachment A).
On 3 October 2018, the BCCI
presented a comprehensive business case to Council, the details of which are
outlined at Attachment A.
STATUTORY
ENVIRONMENT
Under Regulation 30 (2) (b) (i)
& (ii) of the Local Government (Functions & General) Regulations,
disposal of the land to incorporated bodies with objects of benevolent,
cultural, educational or similar nature and the members of which are not
enlisted to receive any pecuniary profit from the body’s transactions,
are exempt from the advertising and tender requirements of section 3.58 of the
Act. The constitution of BCCI is such that this exemption applies.
The
building is located on Lot 73 Deposited Plan 49894, Volume 2630, Folio 894,
Peel Terrace Busselton. The land is owned freehold by the City of Busselton.
The extent of the proposed leased area is yet to be defined but City officers
recommend that the footprint is similar to that currently leased to the
DOC. It is also suggested that parking is offered on a non-exclusive
basis in a similar manner as the CQU lease.
The site is zoned Business in the
City’s town planning scheme., In that zone ‘Office’,
which is the use class into which the proposed use would fall is identified as
a ‘P’ use, meaning it is a use that is permitted, provided that the
standards and requirements of the town planning scheme are met. It is
considered that the relevant standards and requirements would be met.
The proposal would require a change
in the classification of the building under the BCA. An assessment of the
minimum works required to allow that has been undertaken by the City’s
building surveyors and information that has been provided to BCCI. Note that as
the building is on City land, an independent building surveyor would need to be
engaged by BCCI to provide the necessary certificate of design compliance.
RELEVANT
PLANS AND POLICIES
City of Busselton Town Planning
Scheme 21
Under the City of Busselton Town
Planning Scheme 21 the front section of Lot 73 (on which the CQU and the old
Child Care Building are located) is currently zoned ‘Business’ with
permitted uses including education and offices being consistent with the
proposed MOU and lease to the BCCI.
The rear section of lot 73 is zoned
‘Public Purpose’ and is designated ‘Special Control
Area’.
City of Busselton Economic
Development Strategy 2016-2026
Council adopted the City of
Busselton Economic Development Strategy 2016-2026 (EDS) on 9 November 2016. Key
Focus Areas (KFA) in the EDs include:
• KFA
4 (Regional Workforce Development): The ability of a community to supply an appropriately
skilled labour force can determine the success of existing businesses and influence
the attractiveness of the Busselton district for new business and industry investment.
A specific strategy within the EDS is to ‘facilitate
the provision of a full range of education and training
opportunities adopting models of innovation’;
• KFA
2 (Business retention and expansion): Aims to support businesses that are
already operating in the Busselton district, with the aim of
growing the local economy from within. Its
premise is that local
entrepreneurs create the companies that bring new wealth and economic growth
to a region in the form of jobs, increased revenues, and a vibrant local
business sector.
Facilitating higher education,
potentially collocated with business enterprise and support services (including
training), supports both of these key focus areas for local economic
development.
Leases of City Land and Buildings
(Policy 248)
The purpose of this policy is to
provide a framework and methodology to facilitate responsible and effective
utilisation of City-owned and controlled land and buildings in a manner that
achieves maximum community benefit. The Officer recommendation in this report
aligns with the aims and objectives of this Policy.
FINANCIAL
IMPLICATIONS
As lessee, the BCCI would be
responsible for maintenance and repair of the Centre and all normal outgoings.
This proposal would be in lieu of the City financially contributing towards
funding BCCI on an ongoing basis and would allow the BCCI to be financially
sustainable and carry out business and industry support / service operations.
The City does not plan to contribute
funding towards any fit out and refurbishment of the building as this would be
the responsibility of the BCCI. The City would however assist the BCCI in any
grant funding application process. The BCCI is intending to apply for various
grant opportunities to undertake the work required to get the operation up and
running. BCCI members may also be able to contribute in kind support by
way of products and services to refurbish the building.
Annual rent would be set at the
community group rate of $220 per annum as the BCCI is a not for profit
organisation.
The City will also liaise with the
DOC to seek a contribution of the amount that was going to be spent on the
demolition on the building. If received, these funds could be allocated towards
the refurbishment and fit out of the building.
LONG-TERM
FINANCIAL PLAN IMPLICATIONS
There are
minimal effects on the Long Term Financial Plan (LTFP) resulting from the
officer recommendation. The City would not fund the BCCI day to day operations
moving forward.
If a lease is
granted the premises will be managed and maintained at the cost of BCCI
therefore there should be no additional financial implications in this regard.
STRATEGIC
COMMUNITY OBJECTIVES
The proposal to enter into a lease
with BCCI is consistent with Key Goal Areas 1 and 4 of the City of Busselton
Strategic Community Plan 2017:
Community
1.2 A community with access to
lifelong health and education opportunities
Economy
4.1 An innovative and diversified
economy that provides a variety of business and employment 4.1 opportunities as
well as consumer choice.
4.2 A Community where local business
is supported and in turn drives our economy.
RISK
ASSESSMENT
Following an assessment of the
potential implications, there are no risks assessed as being medium or greater
associated with the Officer Recommendation. The proposal would make
effective use of an unused asset by securing an anchor tenant, namely the BCCI,
for the purpose aligned in the Economic Development Strategy.
The main risk is that the BCCI are
unable to secure potential funding sources to refurbish and fit out the
building. Should this occur the City would need to consider alternative uses.
CONSULTATION
No new public consultation has been
undertaken. The City has previously advertised the property through an
expression of interest process but this did not yield any positive results. The
proposal has been approved by the Board of the BCCI who have publicly tabled
this proposal to its members. Feedback from prospective sub tenants
has also been sought to gauge the level of interest.
OFFICER
COMMENT
The BCCI is keen to pursue the
opportunity and create a central ‘Business Hub’ (final name to be
decided) at the Centre. The proposal also provides the BCCI with a permanent
base and the potential for them to become financially self-sufficient and not
reliant on funding contributions from the City. It facilitates the
contribution and investment in economic development throughout the Busselton /
Dunsborough region.
The aim is to create a business
incubator/co working space to encourage and foster entrepreneurial activity and
support growing businesses. It will also provide a central location for
business training and upskilling and greater linkages with the Busselton CBD
and supporting entities.
The South West Development
Commission is very supportive of this business incubator model and is keen to
see this proposal proceed.
BCCI has provided a scoped approach
for how they would manage the refurbishment and fit out of the existing
building. The business case also identifies potential funding sources such as
grant opportunities and an indicative financial statement showing how the
operation will be viable. Included in the proposal are conceptual architectural
drawings of the proposed fit out and refurbishment.
It is recommended that the City
first enters into a MOU with the BCCI which will outline milestones and
timeframes for the proposed funding, fit out and refurbishment of the
building. It will also be indicative of the City’s commitment and
support for the BCCI proposal and support the grant funding opportunities the
BCCI intend to pursue.
The MOU would document the intention
of the parties to proceed with a lease to BCCI should the terms and conditions
of the MOU be met. The proposed lease will be based for a 10 year initial
lease term with an option exercisable by the BCCI for a further 10
years. In the event that milestones are not achieved the City would
not execute the lease.
The proposal outlined in this report
aligns with the Economic Development Strategy 2016 – 2026 facilitating a
business style incubation training and meeting space. The business
community has identified this type of an incubator/co working space to
facilitate interaction between the private and public sector. This space would
be a unique space for lifestyle entrepreneurs to come and gather, share and
exchange information with the overall goal of business start-up and venture
capitalists.
This proposal closely aligns with
the Smart City Strategy the currently being developed by the Digital and Smart
City Working Group.
CONCLUSION
For all of the reasons stated in
this report it is proposed that the City enter into a MOU and lease with the
BCCI subject to the conditions in the recommendation.
OPTIONS
1. Council
could resolve not to enter into an MOU or subsequent lease of the Centre but instead
require a further expression of interest for the building;
2. Council
could resolve to pursue the requirement of the DOC to demolish the building;
3. Council could resolve to
carry out a public consultation process and seek ideas / interest from the
community; or
4. Council
could resolve to allocate funds for the refurbishment and fit out of the
building and lease the
building on a commercial or cost recovery basis.
TIMELINE
FOR IMPLEMENTATION OF OFFICER RECOMMENDATION
It is
proposed that the MOU will be entered into by the beginning of November 2018 to
support State and Federal Grant opportunities which close in that month.
Commencement of the lease would coincide with availability of the funding
required for refurbishment and fit out.
It is
anticipated that should the BCCI receive funding they could commence the works
in early 2019 and be operational by July 2019.
OFFICER
RECOMMENDATION
That the Council:
1) Resolves to authorise
the CEO to negotiate a Memorandum of Understanding (MOU) with the Busselton
Chamber of Commerce and Industry Incorporated in relation to the use and
occupation of the building formerly used as a day care centre situated on a
portion of Lot 73 Peel Terrace on Deposited Plan 94894, Volume LR2630, Folio
894, Busselton.
2) Authorises the CEO to
enter into a Deed of Surrender with the Department of Communities (formerly the
Department of Local Government and Communities) in respect of the lease dated
28 January 2015 of the portion of land on Lot 73 Peel Terrace, Busselton on
Deposited Plan 94894, Volume LR2630, Folio 894 (the former Busselton Child Care
Centre).
3) Subject to all terms
and conditions of the Memorandum of Understanding with the Busselton Chamber of
Commerce and Industry having been met to the satisfaction of the CEO, authorise
the CEO to negotiate and enter into a lease with the Busselton Chamber of
Commerce and Industry Incorporated of a portion land on Lot 73 Peel Terrace,
Busselton on Deposited Plan 94894 Volume LR2630, Folio 894 (the former
Busselton Child Care Centre) as per the indicative lease plan (Attachment B),
on the following terms and conditions:
a) The
lease shall be consistent with the City’s ‘Leases of City Land and
Buildings’ (Policy 248); and
b) Term: 10 years (with a further 10 year option for
renewal) given the significant investment to refurbish and refit out of the
building.
c) Annual Rent: $220 per annum increasing by $5 per annum
each year.
Cr Carter
foreshadowed and moved an amended motion.
|
COUNCIL DECISION
C1810/215 Moved Councillor P Carter, seconded Councillor J
McCallum
That the
Council:
1) Resolves to
authorise the CEO to negotiate a Memorandum of Understanding (MOU) with the
Busselton Chamber of Commerce and Industry Incorporated in relation to the
use and occupation of the building formerly used as a day care centre
situated on a portion of Lot 73 Peel Terrace on Deposited Plan 94894, Volume
LR2630, Folio 894, Busselton.
2) Authorises the CEO
to enter into a Deed of Surrender with the Department of Communities
(formerly the Department of Local Government and Communities) in respect of
the lease dated 28 January 2015 of the portion of land on Lot 73 Peel
Terrace, Busselton on Deposited Plan 94894, Volume LR2630, Folio 894 (the
former Busselton Child Care Centre) and use any funds
that the Department of Communities provide in lieu of demolition of the
building towards the cost of refurbishments.
3) Subject to all terms
and conditions of the Memorandum of Understanding with the Busselton Chamber
of Commerce and Industry having been met to the satisfaction of the CEO,
authorise the CEO to negotiate and enter into a lease with the Busselton
Chamber of Commerce and Industry Incorporated of a portion land on Lot 73
Peel Terrace, Busselton on Deposited Plan 94894 Volume LR2630, Folio
894 (the former Busselton Child Care Centre) as per the indicative lease plan
(Attachment B), on the following terms and conditions:
a) The
lease shall be consistent with the City’s ‘Leases of City Land
and Buildings’ (Policy 248); and
b) Term: 10 years (with a further 10 year option for
renewal) given the significant investment to refurbish and refit out of the
building.
c) Annual Rent: $220 per annum increasing by $5 per
annum each year.
Voting:
For the
motion: Councillor
G Henley, Councillor P Carter, Councillor L Miles, Councillor J McCallum,
Councillor C Tarbotton , Councillor R Reekie, Councillor R Bennett and
Councillor K Hick.
Against the
motion: Councillor R Paine.
CARRIED 8/1
|
15.2 MERG
OUTCOMES
|
SUBJECT INDEX:
|
Events
|
|
STRATEGIC OBJECTIVE:
|
Attractive parks
and open spaces that create opportunities for people to come together,
socialise and enjoy a range of activities.
|
|
BUSINESS UNIT:
|
Commercial Services
|
|
ACTIVITY UNIT:
|
Commercial
Services
|
|
REPORTING OFFICER:
|
Events Coordinator - Peta Tuck
|
|
AUTHORISING OFFICER:
|
Director, Community and Commercial
Services - Cliff Frewing
|
|
VOTING REQUIREMENT:
|
Simple Majority
|
|
ATTACHMENTS:
|
Nil
|
PRÉCIS
A meeting of the Marketing and
Events Reference Group (MERG) was held on Monday 15 October 2018. This
report presents the recommendations from this meeting.
BACKGROUND
The total Marketing and Events
Budget for 2018/2019 is $977,682. This excludes budget allocations for local
events such Leavers Week as well as administration and events staffing etc.
Since the last MERG meeting held on
18 May 2018, 21 events have been held. Some of the major events of that period
include Jazz by the Bay, Winter Jumping Festival, Down South MTB Festival,
South West Mudfest, Cabin Fever Festival, City to Surf, Busselton Pedal Prix,
CinefestOZ, Great Moscow Circus, Busselton Marathon (Spring Running Festival),
Australian Women’s Masters Hockey Championships and the Yalambi Spring
Jumping Classic.
A meeting of MERG was held on Monday
15 October 2018, with the following key matters presented at the meeting:
· Update on events
held since the last meeting and upcoming major events;
· Tabling of
economic impact data for sponsored events held 2017/18;
· Applications from
the 2018/2019 Round 2 Event Sponsorship Program;
· Application for
funding for the 2020 Australian Tennis Seniors Tournament; and
· Consideration for
funding to be allocated to City run events utilizing the Foreshore stage and
amphitheatre.
This report provides recommendations
on the proposed funding allocations for the above points.
STATUTORY
ENVIRONMENT
Nil
RELEVANT
PLANS AND POLICIES
The recommendations are in line with
Council policies.
FINANCIAL
IMPLICATIONS
At the 25 July 2018 Council meeting,
Council resolved (C1807/138) to include an allocation of $964,221 in the
2018/19 Marketing and Events Budget, with a split of $664,221 for events and
$300,000 for marketing.
At the end of 2017/18 an allocation
of $13,461 was unspent from the Events Budget, and Council resolved to allocate
the funds to the 2018/19 Events Budget, bringing the total to $677,682.
Of the $300,000 allocated to the
2018/19 Marketing Budget, $97,245 is allocated to the Airport Marketing Reserve,
leaving a balance of $202,755 to be applied to marketing initiatives in the
2018/19 financial year.
Funds committed from the 2018/19
Events Budget for Multi-Year Event Agreements and Round 1 of the 2018/19 Events
Sponsorship Program total $627,875, leaving $49,807 remaining in the 2018/19
Events Budget.
LONG-TERM
FINANCIAL PLAN IMPLICATIONS
The Marketing and Events Budget
utilises funds generated through the differential rate, are in line with the
City’s Long Term Financial Plan.
STRATEGIC
COMMUNITY OBJECTIVES
This matter principally aligns with
Key Goal Area 2 – ‘Place and Spaces’ and more specifically
Community Objective 2.2 ‘Attractive parks and open spaces that create
opportunities for people to come together, socialise and enjoy a range of
activities’.
RISK
ASSESSMENT
Following an assessment of the
potential implications, there are no risks assessed as being medium or greater
associated with the Officer Recommendation.
CONSULTATION
Consultation has been undertaken
with members of MERG, consisting of representatives from the Busselton and
Dunsborough Yallingup Chamber of Commerce and Industry, Margaret River
Busselton Tourism Association, Busselton Jetty Inc. and the City of Busselton.
The South West Development Commission and Australia South West are also
consulted on relevant matters.
OFFICER
COMMENT
MERG has been established with a
Terms of Reference which guide the operations of the group and an Events
Sponsorship Programme has been developed.
Supporting the development and
attraction of new events throughout the year, the Events Sponsorship Programme
promotes the City of Busselton as an attractive event tourism destination for a
range of events.
Round 2 Event Sponsorship
Programme 2018/19
Advertising for Round 2 of the
2018/19 Event Sponsorship Programme opened on 1 September 2018, closing 28
September 2018. A total of seven applications were received, requesting a total
of $143,488 in funding. There is currently $49,807 remaining in the 2018/19
Events Budget. Additionally, there was one application for funding received
from the Busselton Tennis Club for the National Tennis Seniors Tournament to be
held in January 2020. This is to be considered for funding through the
2019/2020 Events Budget.
The events team evaluated all
funding applications, applying the terms of reference funding guidelines of
economic impact; strategic alliance to off-peak and cultural events;
destination tourism; social benefits; and environmental impact. An overall
score out of 100 was allocated and funding recommendations are based on the
resulting scores.
MERG members discussed each
application and made recommendation for funding through the 2018/19 Marketing
and Events Budget:
Applications for funding
through 2018/19 Events Budget
|
Event
|
Requested
|
Officer
Recommendation
|
|
Festival
of Busselton
|
$8,000
|
$8,000
|
|
Australian
Police Bowling Championships
|
$3,000
|
$3,000
|
|
2019
Yalambi Showjumping Classic
|
$5,000
|
$2000
|
|
Sunsmart
Busselton Festival of Triathlon – Volunteers Program
|
$15,000
|
$9,500
|
|
Australian
Big Wave Awards
|
$100,000
+
in-kind venue
|
$10,000
(includes
$1k in-kind Undalup Room hire)
|
|
Busselton
Pride 2019
|
$5,000
+
in-kind road closure
|
$4,500
(includes
$500 in-kind road closure)
|
|
Between
the Lines Youth Literary Festival
|
$7,488
+
in-kind venue hire
|
$2,850
($350
in-kind YCAB hire)
|
|
TOTALS
|
$143,488
|
$39,850
|
Officers recommend a total of
$39,850 be allocated in Round 2 to be funded through the 2018/19 Events Budget,
leaving a total of $9,957 remaining in the budget and it is proposed that
this allocated towards the funding of a minimum of four foreshore sundowner
events.
MERG members recommended the
following conditions be included in the funding agreements:
Australian Big Wave Awards:
1. The
event is to confirm by 1 March 2019 that the event organisers:
· have been
successful in obtaining a minimum of $40,000 sponsorship from sources other
than the City of Busselton; and
· confirmation of
booked attendances by competition entrants and event attendees must be
provided, including number of confirmed participants from outside the region.
2. Sponsorship
monies will not be paid until the above information is received.
3. Conditions/KPI’s
to be circulated with MERG members prior to approving the funding.
Additionally, members would like the
following suggestions/comments forwarded to event organisers:
Festival of Busselton:
Consider holding event, similar to
Petticoat Lane every Thursday during January and/or a similar event to Hannay
Lane in Dunsborough. Additional funding is one off, not to be expected in
future years.
Foreshore Sundowners:
Sundowners to include a diverse
range of music, consider Sunday and Friday events, a minimum of four events to
be held during the summer months (December/January).
Proposals for the 2018/19
Marketing Fund
There were four proposals received
for allocation of funding through the 2018/19 Marketing Budget. A small grant
funding applications report was tabled to be discussed and considered by the
group.
The report proposes consideration of
four marketing opportunities:
· Visit by Chinese
media personality Meng Fei;
· Contribution to
West Tech Fest;
· Busselton Jetty
– Marketing campaign; and
· MRBTA –
Video and photography project
Visit by Chinese media
personality Meng Fei
The proposal is to bring well known
Chinese media personality Meng Fei to Busselton for a promotional visit with a
view to exposing the Chinese tourist market to attractions within the City of
Busselton. Meng Fei currently has over $32.4 million followers on Weibo
(Chinese equivalent of Twitter) which would provide huge exposure to Busselton
and the region.
Southern China Airlines have offered
a discount of between 15-40 per cent on all flight costs. The cost
(approximately $20,000) would be shared between Australias South West (ASW),
Busselton Jetty Inc, Margaret River Busselton Tourism Association (MRBTA),
South West Development Commission (SWDC) and the City of Busselton.
The City’s share of costs
would be no more than $5,000.
Contribution to West Tech Fest
This proposal has been received from
SWDC. West Tech Fest is a week-long innovation festival featuring a
line-up of global founders, capitalists, CEO’s and tech industry
visionaries. The event is being co-ordinated by Curtin University and
events are being held at Rottnest, Geraldton and Abrolhos Islands and in the
South West.
The event is scheduled to be held
3-9 December 2018. The aim will be to have local investors with pitch ready
projects to demonstrate investment opportunities within the region.
SWDC is seeking a $2,500
contribution from the City of Busselton.
Busselton Jetty Inc. –
Marketing Campaign
Busselton Jetty Inc is seeking a
$25,000 contribution from MERG marketing fund to match the Busselton
Jetty’s contribution of $25,000 (and approx. $15,000 in-kind project
management and marketing staff) to develop a digital campaign focusing on promotion
of the Busselton Jetty and foreshore.
The campaign will primarily target
the South East Asia international travellers and interstate travel and to
promote the ongoing development growth of the City as a desirable place to
visit and live.
MRBTA – Video /
Photography Project
MRBTA is creating five one minute
films, one each for Busselton, Dunsborough, Margaret River and Augusta –
and a combined one for the region as a whole. The location specific films will
be aimed at the Perth domestic market with the combined film aimed to target
interstate and international audiences, combining footage from all locations.
The total budget for the video
project is approximately $50,000. Augusta Margaret River Shire has
committed $10,000 and MRBTA is seeking a similar contribution from the City of
Busselton (via MERG) to match this amount with a further $10,000
MRBTA is seeking an additional
$3,000 to assist with boosting the image library for Busselton, Dunsborough,
Yallingup in a two day photo shoot of the region.
These projects would allow the City
of Busselton, Chambers and members (including Busselton Jetty Inc.) to use
photos and video in any capacity they wish for positive promotion of the
region.
Of the $300,000 allocated to the
2018/19 Marketing Budget, an amount of $202,755 has been applied to marketing
initiatives in the financial year.
MERG makes the recommendation to
Council to allocate the following, to be funded through the 2018/2019 Marketing
Budget:
· A
maximum contribution of $5,000 towards a promotional visit by Chinese media
personality Meng Fei;
· A
contribution of $2,000 to the West Tech Fest conference through the SWDC;
· A
contribution of $25,000 for Busselton Jetty Inc. for development of a digital
marketing campaign for promotion of the Busselton Jetty and foreshore to the
international and interstate market ; and
· A
contribution of $13,000 for MRBTA for the development of Busselton &
Dunsborough specific video footage and stills photography.
Due to the potential synergies with
the Busselton Jetty Inc and MRBTA proposals, the group recommend the following:
· That the BJI work
with the MRBTA to develop the creative assets for their marketing campaign, to
ensure that best value can be achieved and that all video footage can be used
by the City, BJI, MRBTA and Busselton Chamber of Commerce and Industry for the
future promotion of Busselton.
CONCLUSION
MERG has been assigned by Council to
make recommendations on the way in which funds raised through the industrial
and commercial differential rate for the purposes of events and marketing are
allocated. This report contains the recommendations made at the 15
October 2018 meeting, which if endorsed by Council, will result in the
continuation of high quality events being held within the region, supported by
successful marketing promotions. All recommendations support
Council’s vision of being recognised as the ‘Events Capital
WA.’
OPTIONS
Council may choose not to support
the recommendations made by MERG and resolve not to endorse part or all of the
recommendations.
TIMELINE
FOR IMPLEMENTATION OF OFFICER RECOMMENDATION
Following Council’s decision,
the outcomes will be communicated to all members of MERG and relevant event
organisers for their information and implemented where required.
OFFICER RECOMMENDATION
That Council;
1. As
part of Round 2 of the 2018/19 Events Sponsorship Programme endorses the
funding allocation towards the following events, to be funded from the 2018/19
Events Budget:
|
Event
|
Requested
|
Officer
Recommendation
|
|
Festival of Busselton
|
$8,000
|
$8,000
|
|
Australian
Police Bowling Championships
|
$3,000
|
$3,000
|
|
2019
Yalambi Showjumping Classic
|
$5,000
|
$2,000
|
|
Sunsmart
Busselton Festival of Triathlon – Volunteers Program
|
$15,000
|
$9,500
|
|
Australian
Big Wave Awards
|
$100,000
+
in-kind venue
|
$10,000
(includes
$1k in-kind Undalup Room hire)
|
|
Busselton
Pride 2019
|
$5,000
+
in-kind road closure
|
$4,500
(includes
$500 in-kind road closure)
|
|
Between
the Lines Youth Literary Festival
|
$7,488
+
in-kind venue hire
|
$2,850
($350
in-kind YCAB hire)
|
|
TOTALS
|
$143,488
|
$39,850
|
2. Endorses
the allocation of $9,957 towards the funding of a minimum of four foreshore
sundowner events, to be funded through the 2018/19 Events Budget.
3. Endorses
the allocation of $25,000 to the Busselton Tennis Club for the 2020 Australian
Tennis Seniors Tournament, to be funded through the 2019/20 Events Budget.
4. Endorses
the allocation of the following, to be funded through the 2018/2019 Marketing
Budget:
· A maximum
contribution of $5,000 towards a promotional visit by Chinese media personality
Meng Fei;
· A contribution of
$2,000 to the West Tech Fest conference through the SWDC;
· A contribution of
$25,000 for Busselton Jetty Inc. for development of a digital marketing
campaign for promotion of the Busselton Jetty and foreshore to the
international and interstate market;
· A contribution of
$13,000 for MRBTA for the development of Busselton & Dunsborough specific
video footage and stills photography; and
· In relation to the
contributions to Busselton Jetty Inc and the MRBTA for video, film and
photography work, that the BJI work with the MRBTA to develop the creative
assets for their marketing campaign, to ensure that best value can be achieved
and that all video footage can be used by the City, BJI, MRBTA and Busselton
Chamber of Commerce and Industry for the future promotion of Busselton.
Cr Henley
foreshadowed and moved an amended motion.
|
COUNCIL DECISION
C1810/216 Moved Councillor G Henley, seconded Councillor J
McCallum
That Council;
1. As
part of Round 2 of the 2018/19 Events Sponsorship Programme endorses the
funding allocation towards the following events, to be funded from the
2018/19 Events Budget:
|
Event
|
Requested
|
Officer
Recommendation
|
|
Festival of Busselton
|
$8,000
|
$8,000
|
|
Australian
Police Bowling Championships
|
$3,000
|
$3,000
|
|
2019
Yalambi Showjumping Classic
|
$5,000
|
$2,000
|
|
Sunsmart
Busselton Festival of Triathlon – Volunteers Program
|
$15,000
|
$9,500
|
|
Australian
Big Wave Awards
|
$100,000
+
in-kind venue
|
$10,000
(includes
$1k in-kind Undalup Room hire)
|
|
Busselton
Pride 2019
|
$5,000
+
in-kind road closure
|
$4,500
(includes
$500 in-kind road closure)
|
|
Between
the Lines Youth Literary Festival
|
$7,488
+
in-kind venue hire
|
$2,850
($350
in-kind YCAB hire)
|
|
TOTALS
|
$143,488
|
$39,850
|
2. Endorses
the allocation of $9,957 towards the funding of a minimum of four foreshore
sundowner events, to be funded through the 2018/19 Events Budget.
3. Endorses
the allocation of $25,000 to the Busselton Tennis Club for the 2020
Australian Tennis Seniors Tournament, to be funded through the 2019/20 Events
Budget.
4. Endorses
the allocation of the following, to be funded through the 2018/2019 Marketing
Budget:
· A maximum
contribution of $5,000 towards a promotional visit by Chinese media
personality Meng Fei;
· A contribution
of $2,000 to the West Tech Fest conference through the SWDC;
· A contribution
of $25,000 for Busselton Jetty Inc. for development of a digital marketing
campaign for promotion of the Busselton Jetty and foreshore to the
international and interstate market;
· A contribution
of $13,000 for MRBTA for the development of Busselton & Dunsborough
specific video footage and stills photography;
·
An amount of up to $10,000 be used to
develop a specific website for the Busselton foreshore;
and
· In relation to
the contributions to Busselton Jetty Inc and the MRBTA for video, film and
photography work, that the BJI work with the MRBTA to develop the creative
assets for their marketing campaign, to ensure that best value can be
achieved and that all video footage can be used by the City, BJI, MRBTA and
Busselton Chamber of Commerce and Industry for the future promotion of
Busselton.
CARRIED 9/0
|
18. Motions
of which Previous Notice has been Given
Nil
19. urgent
business
Nil
20. Confidential
Reports
Nil
21. Closure
The Presiding Member closed the meeting at 5.44pm.
THESE MINUTES CONSISTING OF PAGES 1 TO 29 WERE CONFIRMED AS A TRUE
AND CORRECT RECORD ON Wednesday, 14
November 2018.
DATE:_________________ PRESIDING MEMBER: _________________________