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Council Agenda

 

 

 

9 May 2018

 

 

 

 

 


ALL INFORMATION AVAILABLE IN VARIOUS FORMATS ON REQUEST

city@busselton.wa.gov.au

 

 


CITY OF BUSSELTON

MEETING NOTICE AND AGENDA – 9 May 2018

 

 

 

TO:                  THE MAYOR AND COUNCILLORS

 

 

NOTICE is given that a meeting of the Council will be held in the the Council Chambers, Administration Building, Southern Drive, Busselton on Wednesday, 9 May 2018, commencing at 5.30pm.

 

Your attendance is respectfully requested.

 

Disclaimer

Statements or decisions made at Council meetings or briefings should not be relied on (or acted upon) by an applicant or any other person or entity until subsequent written notification has been given by or received from the City of Busselton. Without derogating from the generality of the above, approval of planning applications and building permits and acceptance of tenders and quotations will only become effective once written notice to that effect has been given to relevant parties. The City of Busselton expressly disclaims any liability for any loss arising from any person or body relying on any statement or decision made during a Council meeting or briefing.

 

 

 

PAUL NEEDHAM

 

A/ CHIEF EXECUTIVE OFFICER

 

27 April 2018


CITY OF BUSSELTON

Agenda FOR THE Council MEETING TO BE HELD ON 9 May 2018

TABLE OF CONTENTS

 

ITEM NO.                                        SUBJECT                                                                                                                              PAGE NO.

1....... DECLARATION OF OPENING/ ACKNOWLEDGEMENT OF COUNTRY AND ANNOUNCEMENT OF VISITORS/ disclaimer. 5

2....... Attendance. 5

2.1 Apologies. 5

2.2 Approved Leave of Absence. 5

3....... Prayer. 5

4....... Application for Leave of Absence. 5

5....... Disclosure Of Interests. 5

6....... Announcements by the presiding member (Without Discussion). 5

7....... Question Time for public. 5

7.1 Response to Previous Questions Taken on Notice. 5

7.2 Questions for Public. 5

8....... Confirmation Of Minutes. 5

Previous Council Meetings. 5

8.1          Minutes of the Council Meeting held 24 April 2018. 5

Committee Meetings. 5

8.2          Minutes of the Finance Committee Meeting held 19 April 2018. 5

8.3          Minutes of the Policy and Legislation Committee Meeting held 17 April 2018. 6

9....... RECEIVING OF Petitions, Presentations AND DEPUTATIONS. 6

9.1 Petitions. 6

9.2 Presentations. 6

9.3 Deputations. 6

10. ... QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN (WITHOUT DISCUSSION). 6

11. ... ITEMS BROUGHT FORWARD FOR THE CONVENIENCE OF THOSE IN THE PUBLIC GALLERY. 6

12..... Reports of Committee meetings. 7

12.1        Policy and Legislation Committee - 17/04/2018 - NEW COUNCIL POLICY - PORTABLE ADVERTISING SIGNS IN PUBLIC PLACES. 7

12.2        Policy and Legislation Committee - 17/04/2018 - POLICY TEMPLATE. 40

12.3        Finance Committee - 19/04/2018 - ASSET MANAGEMENT REPORT. 57

12.4        Finance Committee - 19/04/2018 - 2018/19 DRAFT LIST OF FEES AND CHARGES. 74

12.5        Finance Committee - 19/04/2018 - FINANCIAL ACTIVITY STATEMENTS - PERIOD ENDING 31 MARCH 2018. 124

12.6        Finance Committee - 19/04/2018 - BUDGET AMENDMENT REQUEST. 147

13..... Planning and Development Services Report. 151

13.1        AMENDMENT 34 TO LOCAL PLANNING SCHEME 21 & DRAFT STRUCTURE PLAN - LOT 34 SHEOAK DRIVE, YALLINGUP - CONSIDERATION FOR FINAL APPROVAL. 151

14..... Engineering and Works Services Report. 174

15..... Community and Commercial Services Report. 175

15.1        PROPOSED DUNSBOROUGH FORESHORE CAFE/KIOSK (A CLASS RESERVE R22965): REVISION OF CONCEPT DESIGN AND FUNCTION.. 175

15.2        MARKETING AND EVENTS REFERENCE GROUP OUTCOMES. 191

16..... Finance and Corporate Services Report. 196

17..... Chief Executive Officer's Report. 197

17.1        COUNCILLORS' INFORMATION BULLETIN.. 197

18..... Motions of which Previous Notice has been Given.. 208

18.1        PROPOSED DEVELOPMENT OF A FUEL SALES AND CONVENIENCE RETAIL OUTLET ON LAND AT THE CORNER OF DUNN BAY ROAD AND CYRILLEAN WAY, DUNSBOROUGH.. 208

19..... URGENT BUSINESS. 211

20..... CONFIDENTIAL MATTErs. 211

21..... Closure. 211

 


Council                                                                                      6                                                                           9 May 2018

 

1.               DECLARATION OF OPENING/ ACKNOWLEDGEMENT OF COUNTRY AND ANNOUNCEMENT OF VISITORS/ disclaimer

2.               Attendance 

                   2.1 Apologies

                   2.2 Approved Leave of Absence

3.               Prayer

4.               Application for Leave of Absence

5.               Disclosure Of Interests

A declaration of Impartiality Interest has been received from:

 

·         Councillor Paul Carter in relation to agenda Item 10.1 Policy and Legislation Committee - 17/04/2018 - NEW COUNCIL POLICY - PORTABLE ADVERTISING SIGNS IN PUBLIC PLACES

 

In accordance with the Local Government (Rules of Conduct) Regulations 2007 this declaration will be read out immediately before Item 10.1 is discussed.

6.               Announcements by the presiding member (Without Discussion)

7.               Question Time for public

                   7.1 Response to Previous Questions Taken on Notice 

                   7.2 Questions for Public

8.               Confirmation Of Minutes 

Previous Council Meetings

8.1             Minutes of the Council Meeting held 24 April 2018

Recommendation

That the Minutes of the Council Meeting held 24 April 2018 be confirmed as a true and correct record.

 

Committee Meetings

8.2             Minutes of the Finance Committee Meeting held 19 April 2018

RECOMMENDATION

 

That the Minutes of the meeting of the Finance Committee held 19 April 2018 be confirmed as a true and correct record.

 

 

8.3             Minutes of the Policy and Legislation Committee Meeting held 17 April 2018

RECOMMENDATION

 

That the Minutes of the meeting of the Policy and Legislation Committee held 17 April 2018 be confirmed as a true and correct record.

 

9.               RECEIVING OF Petitions, Presentations AND DEPUTATIONS   

                   9.1 Petitions

                   9.2 Presentations

                   9.3 Deputations

10.             QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN (WITHOUT DISCUSSION)

11.             ITEMS BROUGHT FORWARD FOR THE CONVENIENCE OF THOSE IN THE PUBLIC GALLERY


Council                                                                                      8                                                                            9 May 2018

12.             Reports of Committee meetings

12.1           Policy and Legislation Committee - 17/04/2018 - NEW COUNCIL POLICY - PORTABLE ADVERTISING SIGNS IN PUBLIC PLACES

SUBJECT INDEX:

Activities in Thoroughfares and Public Places and Trading Local Law 2015

STRATEGIC OBJECTIVE:

Development is managed sustainably and our environment valued.

BUSINESS UNIT:

Environmental Services

ACTIVITY UNIT:

Ranger and Emergency Services

REPORTING OFFICER:

Ranger & Emergency Services Coordinator - Ian McDowell

AUTHORISING OFFICER:

Director, Planning and Development Services - Paul Needham

VOTING REQUIREMENT:

Simple Majority

ATTACHMENTS:

Attachment a   Draft Council Policy - Portable Advertising Signs in Public Places (as presented for consultation)

Attachment b    Draft Council Policy - Portable Advertising Signs in Public Places (with track changes)  

 

This item was considered by the Policy and Legislation Committee at its meeting on 17 April 2018, the recommendations from which have been included in this report. 

 

DISCLOSURE OF INTEREST

Date

17 April 2018

Meeting

Policy and Legislation Committee

Name/Position

Paul Carter, Councillor

Item No./Subject

6.1 - New Council Policy - Portable Advertising Signs in Public Places

Type of Interest

Impartiality

Nature of Interest

I disclose that I have an association with First National Real Estate Busselton as a Property Consultant. As a consequence there may be a perception that my impartiality on the matter may be affected.

 

PRÉCIS

 

This new Council Policy has been developed as a means of providing a regulatory framework for the design and placement of portable advertising signs within the City of Busselton. The policy, underpinned by the Activities in Thoroughfares and Public Places and Trading Local Law 2015 (the Local Law), is intended to provide clear direction to local business as to where they can display portable advertising signs, the types of signs requiring a permit, and the restrictions with regard to the number of signs and the times they may be displayed.

 

The City is now seeking the Council’s endorsement of the new policy.

 

BACKGROUND

 

The Council endorsed the draft policy, Attachment A, for consultation on 8 November 2017 (C1711/272). This consultation has now been completed and has resulted in proposed minor changes to the draft policy as shown at Attachment B.

 

The results of the consultation and proposed changes are detailed in the consultation section of this report.

 


 

STATUTORY ENVIRONMENT

 

Pursuant to section 2.7(2)(b) of the Local Government Act 1995, a role of Council is to determine the local government’s policies.

 

Pursuant to clause 3.2 of the Activities in Thoroughfares and Public Places and Trading Local Law 2015 (the Local Law):

 

(1)          A person shall not without a permit, erect, place or maintain an advertising sign:

                (a)          on or above a thoroughfare;

                (b)          on a path;

(c)           over any path where the resulting vertical clearance between the sign and the path is less than 2.5 metres (s.45B of the Building Regulations 2012 requires a vertical clearance of 2.75 metres and supercedes this clause of the Local Law);

(d)          in any location where the sign is likely to obstruct line of sight along a thoroughfare or cause danger to the person using the thoroughfare; or

(e)          on any natural feature including a rock or tree on a thoroughfare, or on any bridge or the structural approaches to a bridge;

(2)          Notwithstanding subclauses (1) and (2), a permit is not required in respect of a home open sign or garage sale sign provided that:

                (a)          the sign neither exceeds 500mm in height or 0.5m2 in area;

(b)          the sign is placed or erected on a thoroughfare no more than half an hour prior to the garage sale or home open and is removed within half an hour of the close of the garage sale or home open; and

(c)           there is no more than one garage sale or home open sign at any road intersection and no more than six separate signs which delineate not more than 2 alternative routes to the home open or garage sale.

 

Pursuant to section 29(1) of the Local Government (Functions and General) Regulations (the Regulations):

 

(1)          A contravention of a regulation or local law made under the Act can lead to the impounding of goods involved in the contravention if:

                (a)          it occurs in a public place; and

                (b)          either:

i.              the presence of the goods presents a hazard to public safety, or obstructs the use of any place; or

ii.             where the regulation or local law prohibits or regulates the placement of the goods, the goods are located in a place contrary to that regulation or local law.

 

It should be noted that the Council Policies cannot override the statutory requirements of a Council Local Law or State Government legislation.

 

RELEVANT PLANS AND POLICIES

 

This report proposes adoption of a new Council Policy – Portable Advertising Signs in Public Places.

 

 

FINANCIAL IMPLICATIONS

 

There are two potential sources of income as a result of the implementation of this policy and enforcement of the Local Law.

 

The first relates to income generated as the result of the City impounding portable advertising signs displayed contrary to the Local Law. The impound fee, as prescribed in the Adopted Schedule of Fees and Charges for the 2017/18 financial year, is $74 per sign. It is unlikely there would be any significant income as a result of the City impounding signs as, in many cases the cost to replace the sign would be less than the impound fee and as such, the owner of the sign is unlikely to claim it. Businesses may be more inclined to pay the impound fee if the City has cause to impound more costly “A” or “T” frame signs, or banner signs that are displayed without a permit following the implementation of this policy.

 

The second relates to the annual application fee for a permit to display a portable advertising sign, which is currently $213.00 per application. This fee would be payable by all businesses who currently display the “A” or “T” frame signs that are prevalent in the Busselton and Dunsborough CBDs, and who wish to continue to display these signs.

 

It should be noted that these fees are not new fees. The sign impound fee dates back to the Adopted Schedule of Fees and Charges for the 2010/11 financial year, while the application fee was introduced as a new fee in 2015/16.

 

Long-term Financial Plan Implications

 

No significant implications.

 

STRATEGIC COMMUNITY OBJECTIVES

 

The draft policy aligns with and supports Council’s Key Goal Area 3 – Environment: valued, conserved and enjoyed; and more specifically Community Objective 3.1 – development is managed sustainably and our environment valued.

 

This policy provides a regulatory framework for the design and placement of portable advertising signs within the City of Busselton. In doing so it provides a mechanism for the management of portable advertising signage in the natural and built environment.

 

RISK ASSESSMENT

 

An assessment of the potential implications of implementing the Officer recommendations has been undertaken using the City’s risk assessment framework.

 

The greatest risk associated with the implementation of this policy and enforcement of the Local Law is one of reputational harm to the City. One of the community objectives in key goal area 4 (Economy) of the City’s Strategic Community Plan 2017 is “a community where local business is supported and in turn drives our economy”. Enforcement of the Local Law through implementation of this policy may be seen by some local business as restricting their ability to use this type of advertising, thereby adversely affecting their business and contradictory to the community objective.

 

That being said, it is not the intent of the policy to stop the use of portable advertising signs altogether. The intent is to manage their use by ensuring the placement of signs does not restrict pedestrian and/or vehicular access, and to ensure the signs are constructed and placed in a manner that does not present a safety risk to the wider community. The policy will also ensure a ‘level playing field’ for businesses.

It is however, the intent to prevent the use of portable advertising signs as a means of remotely advertising a business and to manage the number and placement of signs used to advertise garage sales and homes open. In essence the policy will provide the City with clear guidance on how to ensure compliance with the Local Law.

 

CONSULTATION

 

The draft policy was available for public comment from the end of January 2017 to 19 March 2017. A notice was published in local newspapers, and on the City’s website and Facebook page. Letters were mailed to all real estate agencies within our district, to builders of display homes, and to the following regional business associations:

 

·    Busselton Chamber of Commerce and Industry

·    Dunsborough Yallingup Chamber of Commerce

·    Margaret River Wine Association

·    Margaret River Busselton Tourist Association

·    Real Estate Institute of Western Australia

 

In addition to the above, a letter drop was conducted to businesses within the Busselton Central Business District and Dunsborough Town Centre.

 

A total of 11 responses were received. Nine of the respondents represented single businesses including retail, hospitality, building, and a consultancy; one represented a not-for profit community group; and one represented the real estate industry as a group.

 

The following is a summary of the issues raised by respondents and an officer comment in relation to the issues. The number column indicates how many of the respondents raised the point in question (or something similar).

 

Item

Issue

Number

Officer Comment

1

Portable advertising signs are important to my business

4

The policy does not seek to prohibit the use of portable advertising signs.

It seeks to: provide clarity on when and where the signs may be displayed; restrict the number of signs displayed; stop businesses from using these signs as a means of remotely advertising their business, and provide guidelines regarding the manufacture and method of display of the signs so as to reduce the risk of harm to the general public.

2

We disagree with the payment of a permit application fee

3

This fee is set in the Schedule of Fees and Charges for the financial year and is established to cover the cost of administering the permit application. The fee for 2017/18 is set at $213.

As part of the roll out of the new policy, the City supports either a zero or discounted application fee. However, it is recommended this be considered by Council when determining the Schedule of Fees and Charges for 2018/19 and thereby, not determined by this report.

3

We would like to see more support, rather than obstacles, for small business from our local government

2

Please refer to the officer comment for item 1.

 

 

Item

Issue

Number

Officer Comment

4

There is no visual street frontage to display my sign

2

The draft policy requires signs to be placed on the property boundary (clause 5.2(b)); and placed directly in front of, or as near as is practically possible to the business to which it relates (clause 5.8(a)).

Officers will consider applications to display signs in places other than directly in front of a business based on merit however, one of the intents of the policy is to stop businesses using portable advertising signs as a means of remotely advertising a business. If the applicant is able to demonstrate there is no practical alternative to displaying the sign in front of their business it is likely their application will be supported.

5

I do not place signs to obstruct thoroughfares, cause danger, or obstruct vehicle line of sight

2

The draft policy provides a framework that considers the safe placement of portable advertising signs so as to reduce potential public safety risks.

6

I currently use a mix of vertical banner and “A” frame signs; will I be permitted to use both

1

One of the intents of the new policy is to reduce the proliferation of portable advertising signs in the community. Under the draft policy businesses may use one or the other, not multiple types of signs.

7

Having signs out during the day, when the business is closed, is important for restaurants to advertise the fact they are open in the evening

1

It is a requirement of the policy that portable advertising signs are only displayed during business operating hours. Should we allow these signs to remain in place when the business owner is not present may expose the City to claims of public liability in the event someone is injured as a result of the sign being left unattended.

This risk would be increased during stormy weather. Noting that it is a further requirement of the draft policy for the signs to be removed by the owner during periods of severe weather warnings.

8*

Placement of signs 30 minutes before a home open and removal 30 minutes after is not workable as there may only be 15 minutes between two open homes

1

It is a requirement of the Local Law that home open signs be placed and removed within this timeframe. As such, the Policy cannot be written to override the Local Law.

In practice however, Rangers would exercise discretion. Specifically they would however, deal with home signs that are placed out days before a home open, or signs that remain in place for days following the home open.

Clause 5.15(c) of the draft policy, which had been included as a means of reinforcing this requirement of the Local Law, has been deleted from the draft at Attachment A.

9*

Placement of signs on roundabouts, traffic islands and median strips is fundamental to the effectiveness of the home open signs. There is a difference between roundabouts on main roads and residential areas.

2

The draft policy at Attachment A has been amended so this restriction refers only to:

·      Bussell Highway

·      Busselton Bypass

·      Caves Road

·      Busselton CBD

·      Dunsborough Townsite

This change will allow real estate agents and residents conducting garage sales to display their signs on roundabouts and median treatments in residential areas.

 


Item

Issue

Number

Officer Comment

10*

Technological change will occur, why not have electronically illuminated or animated display

1

The use of this type of technology may cause more of a distraction for motorists. However, this could be revisited when and if this technology becomes available (and affordable).

11*

Not allowing signs to be used more than one kilometre from the home open is not workable in rural residential areas

1

The draft policy has been amended so that signs in rural and rural residential areas may be displayed up to two kilometres from the open home.

12*

Signs are usually placed on the most convenient traffic route 6-24 hours before the home open

1

Please refer to the comment for item 8.

Allowing signs to be in place one day before a home open would seem reasonable however, it should be no more than one day and the signs should be removed on the day the home is open (late afternoon/early evening).

13*

It (Real Estate industry) is a self-regulating system which has cause virtually no valid concern for anyone

1

Real estate signs, including home open and for sale, are often left out for periods in excess of that permitted by the Local Law. A drive around the district will show plenty of examples where the industry is not self-regulating.

14

Is it necessary to display the permit number on the sign, who will pay for it

1

From a regulatory perspective it’s important we are able to distinguish between signs that have a permit to be displayed, and those that do not.

15

Limiting the number and placement of signs seriously restricts business from promoting themselves, some display 2-6 signs

1

The intent of the policy is to restrict the number of signs displayed by a business, and not allowing them to display their signs remotely throughout the district.

Allowing businesses to display multiple signs would make enforcement of the Local Law very difficult.

There are other options available for a business owner to promote their business.

16

It is unfair to allow mobile traders to have two signs whereas fixed business may only have one

1

One of the signs displayed by a mobile business will need to be displayed immediately adjacent to their business. The other sign will need to be displayed in accordance with the requirements of the policy and/or Local Law.

Fixed businesses have opportunities to use other methods outside their business to promote it such as fixed signs.

Items 8-12 (marked with an asterisk) were included in the submission from the real estate industry.

Other comments in support of the draft policy include (the number of respondents in brackets who made this or a similar comment):

·    Signs blown down in stormy weather are not always removed by business owners (public safety risk) (1)

·    Existing signs have rough or sharp edges and are weighed down by brick and timber offcuts (public safety risk) (1)

·    Businesses display multiple signs creating obstructions (1)

·    Removal of unauthorised signs would reduce public safety risk (2)

·    An amicable way to resolve the sign issue would greatly improve the appeal of the town for tourism and pedestrian access (1)

·    We appreciate there should be regulation of portable signs to prevent visual clutter (1)

·    Signs are visual pollution which detracts from the visual amenity of our town (2)

·    There are alternative ways of advertising businesses (e.g. newspapers, social media) (1)

·    I strongly oppose the use of portable or temporary advertising signs (1)

 

OFFICER COMMENT

 

As a result of the feedback received during the consultation period, and where considered appropriate by officers, changes have been made to the draft policy. Those changes are shown in the “track changed” copy of the policy at Attachment B.

 

It is now recommended that Council adopt the draft policy so that it can be implemented in accordance with the timeframe detailed below.

 

To ensure businesses are provided ample opportunity to apply for permits to display portable advertising in accordance with the requirements of the Local Law and the new policy, a six month grace period is recommended, until 31 December 2018, before the City commences enforcement action. The six month grace period would not apply to signs that would not be approved under the provisions of the Local Law or policy.

 

The general approach to enforcement is proposed to be as follows:

·    In the first instance the owner of the unauthorised or illegal sign be given 48 hours to remove the sign (if the sign is an obstruction or considered a public safety risk, the City may collect the sign and return it to the owner, or may direct the owner to remove it immediately)

·    There be no penalty for a first offence unless the owner refuses to comply. In these cases, the City will impound the sign and may issue the owner a written caution

·    For a second offence, the City will again direct to the owner to remove the sign and may issue a written caution.

·    If the owner then refuses to comply, the City will impound the sign and may issue an infringement

·    For third and subsequent offences the City will impound the sign and may issue an infringement. In extreme cases, for repeat offenders, the City may consider prosecution.

 

CONCLUSION

 

Whilst the Local Law governing the use of portable advertising signs has been in place for some time (since February 2015 in its current form), there has been limited direction in how to apply the requirements with regard to the portable sign permit applications process, and the enforcement and removal of unauthorised signs. The new policy provides this guidance and provides a clear framework for the management of portable advertising signs in our District.

 

OPTIONS

 

Council may amend or reject the new policy.

 

TIMELINE FOR IMPLEMENTATION OF OFFICER RECOMMENDATION

 

The new policy will come into effect as soon as it is adopted by the Council.

 

Following its adoption, there will be a six month grace period to allow business owners in particular the opportunity to apply for a permit to display portable advertising signs in accordance with the Local Law and the new policy.

The six month grace period will run from 1 July 2018 to 31 December 2018. The City will finalise the application process prior to that and will develop a letter for businesses to advise them of this process.

 

Signs not requiring a permit will need to comply with the requirements of the Local Law and the new Policy as soon as it is endorsed by Council.

 

Enforcement of the Local Law will be in accordance with the details provided in the comments above. Commencement of the enforcement process would be dependent on whether the sign that is being displayed requires a permit or not, and whether or not it would be permitted under the Local Law.

 

OFFICER RECOMMENDATION

 

That the Council adopts the new Council Policy – Portable Advertising Signs in Public Places as follows:

 

CPXXX

Portable Advertising Signs in Public Places

V1

1.0       PURPOSE

1.1       The purpose of this policy is to provide a regulatory framework for the design and placement of portable advertising signs within the City of Busselton. Council supports the need for signage to promote tourism, business, public events and community groups and services but also supports the need for regulation so that signage does not adversely impact the amenity and streetscapes of the City.

2.0       SCOPE

2.1       This policy will guide the City, local business and the community on circumstances where portable advertising signs may be displayed in public places within the District; and also circumstances where signs may be removed from public places if displayed contrary to this policy and/or our Local Law.

2.2       This policy does not cover:

a.    fixed directional tourism signs or signs promoting public events;

b.    signs and advertising devices on or in the vicinity of highways and main roads that come under the control of the Commissioner of Main Roads; or

c.     signs, advertising or otherwise, that are covered under separate legislation (including election signage), local planning policies or the town planning scheme.

3.0       DEFINITIONS

             General

Advertising sign: a sign that is used for the purpose of advertisement or to draw attention to a product, business, person or event and includes a home open sign and garage sale sign. In the case of signs advertising a business or commercial venture they shall only display material which advertises the business or the products available from the business to which the sign relates.

Busselton City Centre: the area bounded by the Marine Terrace, the Lower Vasse River Brown Street and West Street.

Carriageway: a portion of a road that is improved, designed or ordinarily used for vehicular traffic and includes the shoulders, and areas, including embayments, at the side or centre of the carriageway, used for the stopping or parking of vehicles; and, where a road has two or more of these portions divided by a median strip, the expression means each of those portions separately.

Dunsborough Town Centre: the area bounded by Caves Road, Cape Naturaliste Road, Dugalup Brook and Geographe Bay Road; and the area bounded by Seymour Boulevard, Chieftan Crescent and Seymour Park.

Event: an occurrence proposed to be held within the City of Busselton on private or public land, either indoor or outdoor by a person(s)/group/organisation, where people assemble at a given time for entertainment, recreation, cultural or community purposes. This includes but is not limited to:

a.    concerts and music festivals;

b.    motorsport events, motor vehicle rallies and displays;

c.    sporting events;

d.    cultural and community events;

e.    shows and fairs;

f.     exhibitions, wine and food festivals; and

g.    surfing events.

Footpath: an area that is open to the public that is designated for, or has as one of its main uses, as use by pedestrians and includes dual use or shared paths.

             Local Law: the City of Busselton Activities in Thoroughfares and Public Places and Trading Local Law 2015.

             Median strip: any physical provision, other than lines, dividing a road to separate vehicular traffic proceeding in opposing directions or to separate two one-way carriageways for vehicular traffic proceeding in opposing directions.

             Portable sign: includes ‘A’ frame or inverted ‘T’ signs, garage sale signs, home open signs, horizontal and vertical banner signs, and variable message signs (including trailer mounted)

             Public place: any thoroughfare or place the public is allowed to use, whether or not the thoroughfare is on private property, and includes local government land/property but does not include premises on private property from which trading is lawfully conducted.

             Sporting and community sign: a portable advertising sign erected by not-for-profit sporting, or community groups or services for the purpose of advertising a sporting or community event (eg. cultural activities, sporting registration days, arts and craft fairs, market days or other events of public interest).

             Thoroughfare: a road or other thoroughfare and includes structures or other things appurtenant to the thoroughfare that are within its limits, and nothing is prevented from being a thoroughfare only because it is not open at each end.

             Traffic controlled intersection: an intersection that has traffic control lights, stop signs, or give way signs directing traffic.

             Traffic island: any physical provision, other than lines, marks or other indications on a carriageway, made at or near an intersection to guide vehicular traffic.

            


 

Sign Types

             ‘A’ frame or ‘T’ frame sign: a self-supporting sign of rigid, lightweight material that is capable of being easily moved by hand, in ‘A’ or ‘T’ frame configuration.

             Garage sale sign: a sign made from cardboard/corflute, paper or other lightweight material that is used to direct persons to a garage sale at residential premises.

             Home open sign: a sign made from cardboard/corflute or other lightweight material used to direct persons to a home for sale that is open for inspection and includes display homes.

             Horizontal banner sign: a sign made of lightweight, non-rigid material such as cloth, canvas or similar attached by rope or similar material to poles or other vertical anchoring points.

             City project sign: a sign made from cardboard/corflute or other lightweight material used to promote constructions projects being undertaken by the City.

Vertical banner sign: a fabric or similar material sign with a single mast constructed of carbon-fibre or similar flexible material attached to a weighted base or otherwise anchored to the ground. These are typically marketed as ‘teardrop’, ‘feather’ or ‘blade wing’ signs.

Variable message sign: an electronic sign that is capable of displaying a single message, or a series of messages.

4.0          LEGISLATION

4.1          Clause 3.2 of the Local Law:

 

                (1)          A person shall not without a permit, erect, place or maintain an advertising sign:

(a)          on or above a thoroughfare;

(b)          on a path;

(c)           over any path where the resulting vertical clearance between the sign and the path is less than 2.5 metres (Note: s.45B of the Building Regulations 2012 require a vertical clearance of 2.75 metres and would prevail over the Local Law);

(d)          on or within 1 metre of a carriageway;

(e)          in any other location where the sign is likely to obstruct line of sight along a thoroughfare or cause danger to the person using the thoroughfare; or

(f)           on any natural feature including a rock or tree on a thoroughfare, or on any bridge or the structural approaches to a bridge.

(2)          Notwithstanding subclauses (1) and (2), a permit is not required in respect of a home open sign or garage sale sign provided that:

(a)          the sign neither exceeds 500mm in height or 0.5m2 in area;

(b)          the sign is placed or erected on a thoroughfare no more than half an hour prior to the garage sale or home open and is removed within half an hour of the close of the garage sale or home open; and

(c)           there is no more than one garage sale or home open sign at any road intersection and no more than six separate signs which delineate not more than 2 alternative routes to the home open or garage sale.

4.2          Under section 29(1) of the Local Government (Functions and General) Regulations 1996 (the Regulations):

(1)          A contravention of a regulation or Local Law made under the Act can lead to the impounding of goods involved in the contravention if:

                (a)          it occurs in a public place; and

                (b)          either:

i.      the presence of the goods presents a hazard to public safety, or obstructs the use of any place; or

ii.     where the regulation or Local Law prohibits or regulates the placement of the goods, the goods are located in a place contrary to that regulation or Local Law.

5.0          POLICY CONTENT

General

5.1          Portable advertising signs are not to be:

a.    erected, placed or maintained on roundabouts, traffic islands, median strips, or within 10m of traffic controlled intersections at or around the following locations:

i.      Bussell Highway;

ii.     Busselton Bypass;

iii.    Caves Road;

iv.   Busselton Central Business District;

v.    Dunsborough Townsite;

note: Busselton Bypass, Caves Road and a portion of the Bussell Highway come under the control of Main Roads Western Australia (MRWA) and as such, the control and placement of signs at those locations requires MRWA approval. Where there are compliance issues regarding the placement of signs at those locations, the City and MRWA work closely together to resolve those issues; or

b.    attached to existing signs, including other advertising signs, or on any road related infrastructure such as traffic sign supports, bus shelters, or on or between trees or other vegetation; or

c.     electronically illuminated or have an electronic or animated display; or

d.    placed on any footpath where the speed limit on the road abutting the footpath is 60 kilometres per hour or greater; or

e.    mounted to a vehicle and/or trailer.

5.2          Portable advertising signs in public places shall:

a.    have no moving parts once the sign is in place;

b.    be placed on the property boundary and provide a minimum of 1.2 metres clearance from the abutting thoroughfare.

c.     be weighted or anchored to retain their position in all weather conditions other than the circumstance in (d) below;

d.    be removed by the owner during periods of severe weather warnings issued by the Bureau of Meteorology;

e.    be manufactured from high quality materials (metal, plastic, wood or fabric) and have professional sign writing and/or graphics (including blackboards that are professionally presented);

f.     be designed and supported in a manner that ensures there is no risk of injury to the public through sharp edges, projections, potential trip hazards or similar; and

g.    in the case of signs that advertise a business or other commercial venture, only be displayed during operating hours of the business or other commercial venture to which it relates.


Signs requiring a permit

5.3          The City of Busselton Activities in Thoroughfares and Public Places and Trading Local Law 2015 establishes the need for a permit to display certain types of portable advertising signs.

5.4          Subject to clause 2.2, permits are required for ‘A’ or ‘T’ frame signs, horizontal and vertical banner signs; and variable message signs that:

a.    promote or advertise a business or any other commercial venture; and

b.    promote or advertise a sporting event, community event, community group or community service.

5.5          A permit application fee will be charged for signs that advertise a business or commercial venture, but will not be charged for signs promoting charitable, not-for-profit, sporting or community events or services. To not be charged a fee an organisation or individual is required to be a not-for-profit organisation (with an incorporation certificate) or a charitable organisation. The permit application fee is prescribed in Council’s adopted Schedule of Fees and Charges.

5.6          The owner of a portable advertising sign advertising a business or commercial venture will be required to provide evidence of current public liability insurance to the value of $10,000,000, which indemnifies the City of Busselton against any claims for damages arising from the sign on the public land.

5.7          Portable advertising signs for which a permit is required and has been issued will be required to indelibly display, the current permit number at the top right hand corner on one external face of the sign. Permits will generally be issued for 3 years, unless the sign is only required for a short duration, or unless this policy requires otherwise; after which the permit holder will be required to apply for a permit renewal.

5.8          ‘A’ or ‘T’ frame signs shall:

a.    be limited to a maximum of one sign per business premises and placed directly in front of, or as near as is practically possible to the business to which it relates;

b.    be placed with a set back from the carriageway of no less than 0.5m, and placed to maintain a clear thoroughfare (footpath) width of no less than 1.8m; and

c.     have a maximum vertical or horizontal dimension of 1.2m and have an area allocated for advertising of no more than 0.9m2 on either side.

5.9          Horizontal banner signs:

a.    will only be approved when promoting or advertising sporting or community events or services;

b.    shall have a maximum height of 1.5m;

c.     shall have a maximum width of 2.5m; and

d.    may be displayed for a maximum period of 14 days before an event and removed by the owner no later than one day after the event.

5.10        Vertical banner signs shall:

a.    be a fabric sign with a single mast;

b.    have a maximum flag size of 2.8m by 1.0m with a maximum height, including the stand, of 3.5m (when placed on an open verge);

c.     have a maximum flag size of 2.0m by 1m with a maximum height, including the stand, of 2.5m (when placed on a footpath);

d.    be no more than 60cm wide below 2m high; and

e.    have no more than one vertical banner per 4m of street frontage (with a maximum of four banners per business) and excludes the use of an ‘A’ or ‘T’ frame sign (where more than one vertical banner is displayed, each banner shall display a different product or message).

5.11        The City will not approve the use of variable message signs in a public place for the purpose of advertising a business or commercial venture.

5.12        Owners of approved business or commercial ventures that have no fixed business location may apply to use up to two portable advertising signs (‘A’ or ‘T’ frame, or other lightweight signs but not including banner or variable message signs) to advertise the location from which the business is currently being undertaken. The first sign to be at the approved trading location, the second is to be located within 500 metres driving distance of that location and shall otherwise comply with the requirements of this policy and the Local Law.

Signs not requiring a permit

5.13        Permits are not required for garage sale signs or home open signs. The owner of the signs is responsible for their placement and removal in accordance with this policy and the Local Law. Removal of the signs includes all materials from which the sign is constructed, and all materials used to secure the signs in place.

5.14        Garage sale signs are to include the address details, street number and street name, of the premises in which the garage sale is being held.

5.15        Restrictions:

a.    no more than six separate signs shall be used to advertise or promote the same garage sale, or home open;

b.    signs are not to be displayed more than one kilometre from the garage sale or home open (two kilometres in rural and rural residential areas), within 250m of any other sign advertising or promoting the same garage sale or home open, or within 50m of any other portable advertising sign; and

c.     the signs should not delineate any more than two alternative routes to the garage sale, or home open.

5.16        Garage sale signs, and home open signs shall:

a.    be free standing and not affixed to any sign, post, power or streetlight pole, or similar structure (including trees and other vegetation);

b.    not exceed 500mm in height or 0.5m2 in area;

c.     not obstruct the vision of a driver of a vehicle entering or leaving a street or other public place; and

d.    not interfere with the safe and convenient passage of pedestrians.

City project specific signs

5.17        City project specific signs have been developed by the City as a means of promoting public works and projects it is undertaking throughout the District. These signs will only be displayed during construction works when there are workers on site.

5.18        As the approving authority for portable advertising signs, the City will be deemed to have approval to display these signs without the need to apply for individual permits.


 

Refusal of Applications

5.19        Applications that do not comply with the requirements of the Local Law and this Policy will be refused by the City.

Removal of unauthorised signs

5.20        Portable advertising signs placed contrary to this policy and/or the Local Law may be impounded by the City.

5.21        Impounded signs may be claimed by the owner following payment of an impound fee as prescribed in Council’s Schedule of Fees and Charges. In addition to the impound fee, owners of impounded signs may also receive a written caution and/or an infringement.

 

Policy Background

Policy Reference No – TBD

Owner Unit – Ranger and Emergency Services

Originator – Ranger and Emergency Services Coordinator

Policy Approved by – Council

Date Approved –

Review Frequency – as required

Related Documents – Activities in Thoroughfares and Public Places and Trading Local Law 2015

 

History

Council Resolution

Date

Information

 

 

Date of Implementation

Version 1

 

COMMITTEE RECOMMENDATION

 

That the Council adopts the new Council Policy – Portable Advertising Signs in Public Places, (incorporating a change to wording within 5.2 g. of the policy, allowing signage to be displayed  when a business is attended rather than only during the operating hours of a business) as follows:

 

CPXXX

Portable Advertising Signs in Public Places

V1

1.0       PURPOSE

1.1       The purpose of this policy is to provide a regulatory framework for the design and placement of portable advertising signs within the City of Busselton. Council supports the need for signage to promote tourism, business, public events and community groups and services but also supports the need for regulation so that signage does not adversely impact the amenity and streetscapes of the City.

2.0       SCOPE

2.1       This policy will guide the City, local business and the community on circumstances where portable advertising signs may be displayed in public places within the District; and also circumstances where signs may be removed from public places if displayed contrary to this policy and/or our Local Law.


 

2.2       This policy does not cover:

a.    fixed directional tourism signs or signs promoting public events;

b.    signs and advertising devices on or in the vicinity of highways and main roads that come under the control of the Commissioner of Main Roads; or

c.     signs, advertising or otherwise, that are covered under separate legislation (including election signage), local planning policies or the town planning scheme.

3.0       DEFINITIONS

             General

Advertising sign: a sign that is used for the purpose of advertisement or to draw attention to a product, business, person or event and includes a home open sign and garage sale sign. In the case of signs advertising a business or commercial venture they shall only display material which advertises the business or the products available from the business to which the sign relates.

Busselton City Centre: the area bounded by the Marine Terrace, the Lower Vasse River Brown Street and West Street.

Carriageway: a portion of a road that is improved, designed or ordinarily used for vehicular traffic and includes the shoulders, and areas, including embayments, at the side or centre of the carriageway, used for the stopping or parking of vehicles; and, where a road has two or more of these portions divided by a median strip, the expression means each of those portions separately.

Dunsborough Town Centre: the area bounded by Caves Road, Cape Naturaliste Road, Dugalup Brook and Geographe Bay Road; and the area bounded by Seymour Boulevard, Chieftan Crescent and Seymour Park.

Event: an occurrence proposed to be held within the City of Busselton on private or public land, either indoor or outdoor by a person(s)/group/organisation, where people assemble at a given time for entertainment, recreation, cultural or community purposes. This includes but is not limited to:

a.    concerts and music festivals;

b.    motorsport events, motor vehicle rallies and displays;

c.    sporting events;

d.    cultural and community events;

e.    shows and fairs;

f.     exhibitions, wine and food festivals; and

g.    surfing events.

Footpath: an area that is open to the public that is designated for, or has as one of its main uses, as use by pedestrians and includes dual use or shared paths.

             Local Law: the City of Busselton Activities in Thoroughfares and Public Places and Trading Local Law 2015.

             Median strip: any physical provision, other than lines, dividing a road to separate vehicular traffic proceeding in opposing directions or to separate two one-way carriageways for vehicular traffic proceeding in opposing directions.

             Portable sign: includes ‘A’ frame or inverted ‘T’ signs, garage sale signs, home open signs, horizontal and vertical banner signs, and variable message signs (including trailer mounted)

             Public place: any thoroughfare or place the public is allowed to use, whether or not the thoroughfare is on private property, and includes local government land/property but does not include premises on private property from which trading is lawfully conducted.

             Sporting and community sign: a portable advertising sign erected by not-for-profit sporting, or community groups or services for the purpose of advertising a sporting or community event (eg. cultural activities, sporting registration days, arts and craft fairs, market days or other events of public interest).

             Thoroughfare: a road or other thoroughfare and includes structures or other things appurtenant to the thoroughfare that are within its limits, and nothing is prevented from being a thoroughfare only because it is not open at each end.

             Traffic controlled intersection: an intersection that has traffic control lights, stop signs, or give way signs directing traffic.

             Traffic island: any physical provision, other than lines, marks or other indications on a carriageway, made at or near an intersection to guide vehicular traffic.

             Sign Types

             ‘A’ frame or ‘T’ frame sign: a self-supporting sign of rigid, lightweight material that is capable of being easily moved by hand, in ‘A’ or ‘T’ frame configuration.

             Garage sale sign: a sign made from cardboard/corflute, paper or other lightweight material that is used to direct persons to a garage sale at residential premises.

             Home open sign: a sign made from cardboard/corflute or other lightweight material used to direct persons to a home for sale that is open for inspection and includes display homes.

             Horizontal banner sign: a sign made of lightweight, non-rigid material such as cloth, canvas or similar attached by rope or similar material to poles or other vertical anchoring points.

             City project sign: a sign made from cardboard/corflute or other lightweight material used to promote constructions projects being undertaken by the City.

Vertical banner sign: a fabric or similar material sign with a single mast constructed of carbon-fibre or similar flexible material attached to a weighted base or otherwise anchored to the ground. These are typically marketed as ‘teardrop’, ‘feather’ or ‘blade wing’ signs.

Variable message sign: an electronic sign that is capable of displaying a single message, or a series of messages.

4.0          LEGISLATION

4.1       Clause 3.2 of the Local Law:

             (1)          A person shall not without a permit, erect, place or maintain an advertising sign:

(a)          on or above a thoroughfare;

(b)          on a path;

(c)           over any path where the resulting vertical clearance between the sign and the path is less than 2.5 metres (Note: s.45B of the Building Regulations 2012 require a vertical clearance of 2.75 metres and would prevail over the Local Law);

(d)          on or within 1 metre of a carriageway;

(e)          in any other location where the sign is likely to obstruct line of sight along a thoroughfare or cause danger to the person using the thoroughfare; or

(f)           on any natural feature including a rock or tree on a thoroughfare, or on any bridge or the structural approaches to a bridge.

(2)          Notwithstanding subclauses (1) and (2), a permit is not required in respect of a home open sign or garage sale sign provided that:

(a)          the sign neither exceeds 500mm in height or 0.5m2 in area;

(b)          the sign is placed or erected on a thoroughfare no more than half an hour prior to the garage sale or home open and is removed within half an hour of the close of the garage sale or home open; and

(c)           there is no more than one garage sale or home open sign at any road intersection and no more than six separate signs which delineate not more than 2 alternative routes to the home open or garage sale.

4.2          Under section 29(1) of the Local Government (Functions and General) Regulations 1996 (the Regulations):

(1)          A contravention of a regulation or Local Law made under the Act can lead to the impounding of goods involved in the contravention if:

                (a)          it occurs in a public place; and

                (b)          either:

i.      the presence of the goods presents a hazard to public safety, or obstructs the use of any place; or

ii.     where the regulation or Local Law prohibits or regulates the placement of the goods, the goods are located in a place contrary to that regulation or Local Law.

5.0          POLICY CONTENT

General

5.1          Portable advertising signs are not to be:

a.    erected, placed or maintained on roundabouts, traffic islands, median strips, or within 10m of traffic controlled intersections at or around the following locations:

i.      Bussell Highway;

ii.     Busselton Bypass;

iii.    Caves Road;

iv.   Busselton Central Business District;

v.    Dunsborough Townsite;

note: Busselton Bypass, Caves Road and a portion of the Bussell Highway come under the control of Main Roads Western Australia (MRWA) and as such, the control and placement of signs at those locations requires MRWA approval. Where there are compliance issues regarding the placement of signs at those locations, the City and MRWA work closely together to resolve those issues; or

b.    attached to existing signs, including other advertising signs, or on any road related infrastructure such as traffic sign supports, bus shelters, or on or between trees or other vegetation; or

c.     electronically illuminated or have an electronic or animated display; or

d.    placed on any footpath where the speed limit on the road abutting the footpath is 60 kilometres per hour or greater; or

e.    mounted to a vehicle and/or trailer.

5.2          Portable advertising signs in public places shall:

a.    have no moving parts once the sign is in place;

b.    be placed on the property boundary and provide a minimum of 1.2 metres clearance from the abutting thoroughfare.

c.     be weighted or anchored to retain their position in all weather conditions other than the circumstance in (d) below;

d.    be removed by the owner during periods of severe weather warnings issued by the Bureau of Meteorology;

e.    be manufactured from high quality materials (metal, plastic, wood or fabric) and have professional sign writing and/or graphics (including blackboards that are professionally presented);

f.     be designed and supported in a manner that ensures there is no risk of injury to the public through sharp edges, projections, potential trip hazards or similar; and

g.    in the case of signs that advertise a business or other commercial venture, only be displayed when the business or other commercial venture to which it relates is attended by a representative of the business or commercial venture.

Signs requiring a permit

5.3          The City of Busselton Activities in Thoroughfares and Public Places and Trading Local Law 2015 establishes the need for a permit to display certain types of portable advertising signs.

5.4          Subject to clause 2.2, permits are required for ‘A’ or ‘T’ frame signs, horizontal and vertical banner signs; and variable message signs that:

a.    promote or advertise a business or any other commercial venture; and

b.    promote or advertise a sporting event, community event, community group or community service.

5.5          A permit application fee will be charged for signs that advertise a business or commercial venture, but will not be charged for signs promoting charitable, not-for-profit sporting or community events or services. To not be charged a fee an organisation or individual is required to be a not-for-profit organisation (with an incorporation certificate) or a charitable organisation. The permit application fee is prescribed in Council’s adopted Schedule of Fees and Charges.

5.6          The owner of a portable advertising sign advertising a business or commercial venture will be required to provide evidence of current public liability insurance to the value of $10,000,000, which indemnifies the City of Busselton against any claims for damages arising from the sign on the public land.

5.7          Portable advertising signs for which a permit is required and has been issued will be required to indelibly display, the current permit number at the top right hand corner on one external face of the sign. Permits will generally be issued for 3 years, unless the sign is only required for a short duration, or unless this policy requires otherwise; after which the permit holder will be required to apply for a permit renewal.

5.8          ‘A’ or ‘T’ frame signs shall:

a.    be limited to a maximum of one sign per business premises and placed directly in front of, or as near as is practically possible to the business to which it relates;

b.    be placed with a set back from the carriageway of no less than 0.5m, and placed to maintain a clear thoroughfare (footpath) width of no less than 1.8m; and

c.     have a maximum vertical or horizontal dimension of 1.2m and have an area allocated for advertising of no more than 0.9m2 on either side.

5.9          Horizontal banner signs:

a.    will only be approved when promoting or advertising sporting or community events or services;

b.    shall have a maximum height of 1.5m;

c.     shall have a maximum width of 2.5m; and

d.    may be displayed for a maximum period of 14 days before an event and removed by the owner no later than one day after the event.

5.10        Vertical banner signs shall:

a.    be a fabric sign with a single mast;

b.    have a maximum flag size of 2.8m by 1.0m with a maximum height, including the stand, of 3.5m (when placed on an open verge);

c.     have a maximum flag size of 2.0m by 1m with a maximum height, including the stand, of 2.5m (when placed on a footpath);

d.    be no more than 60cm wide below 2m high; and

e.    have no more than one vertical banner per 4m of street frontage (with a maximum of four banners per business) and excludes the use of an ‘A’ or ‘T’ frame sign (where more than one vertical banner is displayed, each banner shall display a different product or message).

5.11        The City will not approve the use of variable message signs in a public place for the purpose of advertising a business or commercial venture.

5.12        Owners of approved business or commercial ventures that have no fixed business location may apply to use up to two portable advertising signs (‘A’ or ‘T’ frame, or other lightweight signs but not including banner or variable message signs) to advertise the location from which the business is currently being undertaken. The first sign to be at the approved trading location, the second is to be located within 500 metres driving distance of that location and shall otherwise comply with the requirements of this policy and the Local Law.

Signs not requiring a permit

5.13        Permits are not required for garage sale signs or home open signs. The owner of the signs is responsible for their placement and removal in accordance with this policy and the Local Law. Removal of the signs includes all materials from which the sign is constructed, and all materials used to secure the signs in place.

5.14        Garage sale signs are to include the address details, street number and street name, of the premises in which the garage sale is being held.

5.15        Restrictions:

a.    no more than six separate signs shall be used to advertise or promote the same garage sale, or home open;

b.    signs are not to be displayed more than one kilometre from the garage sale or home open (two kilometres in rural and rural residential areas), within 250m of any other sign advertising or promoting the same garage sale or home open, or within 50m of any other portable advertising sign; and

c.     the signs should not delineate any more than two alternative routes to the garage sale, or home open.

5.16        Garage sale signs, and home open signs shall:

a.    be free standing and not affixed to any sign, post, power or streetlight pole, or similar structure (including trees and other vegetation);

b.    not exceed 500mm in height or 0.5m2 in area;

c.     not obstruct the vision of a driver of a vehicle entering or leaving a street or other public place; and

d.    not interfere with the safe and convenient passage of pedestrians.

City project specific signs

5.17        City project specific signs have been developed by the City as a means of promoting public works and projects it is undertaking throughout the District. These signs will only be displayed during construction works when there are workers on site.

5.18        As the approving authority for portable advertising signs, the City will be deemed to have approval to display these signs without the need to apply for individual permits.

Refusal of Applications

5.19        Applications that do not comply with the requirements of the Local Law and this Policy will be refused by the City.

Removal of unauthorised signs

5.20        Portable advertising signs placed contrary to this policy and/or the Local Law may be impounded by the City.

5.21        Impounded signs may be claimed by the owner following payment of an impound fee as prescribed in Council’s Schedule of Fees and Charges. In addition to the impound fee, owners of impounded signs may also receive a written caution and/or an infringement.

Policy Background

Policy Reference No – TBD

Owner Unit – Ranger and Emergency Services

Originator – Ranger and Emergency Services Coordinator

Policy Approved by – Council

Date Approved –

Review Frequency – as required

Related Documents – Activities in Thoroughfares and Public Places and Trading Local Law 2015

History

Council Resolution

Date

Information

 

 

Date of Implementation

Version 1

 

Reason:

 

The Committee were supportive of the display of signs that advertise a business or other commercial venture not being restricted by their operating hours, allowing signage to be displayed when attended by a representative of the business or commercial venture.

 


Council

28

9 May 2018

12.1

Attachment a

Draft Council Policy - Portable Advertising Signs in Public Places (as presented for consultation)

 


 


 


 


 


 


Council

34

9 May 2018

12.1

Attachment b

Draft Council Policy - Portable Advertising Signs in Public Places (with track changes)

 


 


 


 


 


 


 


Council                                                                                      41                                                                         9 May 2018

12.2           Policy and Legislation Committee - 17/04/2018 - POLICY TEMPLATE

SUBJECT INDEX:

Council Policies

STRATEGIC OBJECTIVE:

Governance systems, process and practices are responsible, ethical and transparent.

BUSINESS UNIT:

Corporate Services

ACTIVITY UNIT:

Governance and Corporate Services

REPORTING OFFICER:

Manager Corporate Services - Sarah Pierson

AUTHORISING OFFICER:

Director Finance and Corporate Services  - Tony Nottle

VOTING REQUIREMENT:

Simple Majority

ATTACHMENTS:

Attachment a   Council Policy Template

Attachment b    Corporate Governance Framework

Attachment c    Executive Practice Template  

 

This item was considered by the Policy and Legislation Committee at its meeting on 17 April 2018, the recommendations from which have been included in this report. 

 

PRÉCIS

 

This report presents for adoption a revised Council policy template (Attachment A) and seeks Council’s support for a programme of review of Council policies in accordance with the principles outlined in the Corporate Governance Framework (Attachment B).    

 

BACKGROUND

 

In August 2017 the CEO commissioned a high level independent review of the City’s governance systems, undertaken over a 3 month period by Mr John Woodhouse LLB B.Juris (Woodhouse Review).   Included in the scope of the review was the City’s policy and procedure framework, where Mr Woodhouse noted a number of opportunities for improvement.

Generally, Mr Woodhouse noted that while good practices were observed, those practices were not always documented and in some cases proper practices were lacking. He identified at a broad level an opportunity for the City to improve its governance systems and to ensure that all of the City’s operations are underpinned by well documented, contemporary systems and processes.

 

In relation to Council policies specifically, Mr Woodhouse made the following recommendations:

 

1.    There should be a review of the Council Policies with the intent that a Council Policy:

a.    Should deal with higher level objectives and strategies;

b.    Should not deal with operational matters, employee matters, or other matters which are the responsibility if the CEO; and

c.     Should, where appropriate provide sufficient direction to the CEO to develop OPPs which deal with the implementation of the Council Policy or other detailed matters.

2.    As part of that review, any existing Council Policy should be deleted where it could, more sensibly, be dealt with by an OPP adopted by the CEO

3.    Consideration should be given to developing a new Council Policy which sets out the ‘framework’ for Council Policies, OPPs and other procedures.  The new Policy would explain the role to be played by each level of document.  It could, for example, be called a Policy Framework Policy.

Mr Woodhouse also made a number of recommendations in relation to Operational Practice and Procedures (OPPs), including the development of a new OPP, setting out guidelines for preparing an OPP and review of all OPPs.

 

As a result of the above, Officers have developed a new Council policy template, a new template for OPPs, proposed to be called executive practices, and a Corporate Governance Framework intended to guide the review and future development of the City’s policies and procedures. 

This report presents the proposed Council policy template for adoption, with the Corporate Governance Framework and executive practice template provided for contextual information purposes and the noting of Council; with the Corporate Governance Framework intended to be a living document and further developed over time, and the executive practice being operational in nature. 

 

STATUTORY ENVIRONMENT

 

In accordance with Section 2.7(2)(b) of the Local Government Act 1995 it is the role of the Council to determine the local government’s policies.  The Council does this on the recommendation of a Committee it has established in accordance with Section 5.8 of that Act.

 

RELEVANT PLANS AND POLICIES

 

Nil

 

FINANCIAL IMPLICATIONS

 

Adoption of the Council policy template will not have any direct financial implications.  The proposed policy review programme will be resourced internally, noting an additional governance resource has been included as part of the 2018/2019 workforce planning to assist with this and the implementation of the Woodhouse Review recommendations more broadly.

 

Long-term Financial Plan Implications

 

Nil

 

STRATEGIC COMMUNITY OBJECTIVES

 

The aim of the Woodhouse Review was to help achieve governance systems that deliver responsible, ethical and accountable decision-making.  Similarly the ongoing review of Council policies, as per the Officer Recommendation, also assists with this.

 

RISK ASSESSMENT

 

There are no risks associated with the Officer Recommendation identified as being of a medium or greater level. 

 

CONSULTATION

 

In developing the Council policy template (and the associated Corporate Governance Framework) Officers conducted some desktop research, looking at the Council policies of a range of other local governments including Albany, Belmont, Geraldton, Joondalup, Rockingham and Stirling. 

 


 

OFFICER COMMENT

 

Policy making is an important function of local government.  Policies guide decision making and therefore affect all those who may be impacted by a decision.  The Woodhouse review made three (3) key recommendations in relation to Council Policies, detailed already in the Background section of this report.

 

Corporate Governance Framework

 

In response Officers have developed a Corporate Governance Framework (the Framework), its purpose being to provide a governance structure for the development and maintenance of policies, practices, delegations and other corporate documents intended to guide the City’s practices and approach to decision making. 

 

The Framework is intended to provide overarching guidance for City staff in the development of policies, practices and procedures and attempts to set out the inter-relationships between the various documents.  While it is, at this early stage, seen as a work in progress document, it provides some immediate guidance on key documents such as council policies and executive practices. 

 

Given its evolving nature, Officers feel a framework document which is noted and supported by Council but which can be added to as we mature, is more appropriate than a fixed council policy, as recommended by Mr Woodhouse. 

 

The Framework sets out the purpose of a Council policy and confirms, as per the Woodhouse Review, a Council policy as being a high level strategic document setting out the general approach that Council intends in relation to a particular issue.  Importantly the Framework states that, while there will be exceptions, a Council policy should outline the ‘what’ and should not detail the ‘how’. 

 

The ‘how’ or the more operational detail should instead, in most instances, be set out in executive practices.  The purpose and structure of an executive practice is outlined at 4.2 of the Framework; that is to outline a CEO direction and / or outline how a Council directive is to be implemented and apply to the whole or significant components of the organisation.

 

Below that, the Framework acknowledges the importance of operating procedures, documents that set out detailed internal operating steps, and the existence of guidelines, advisory documents that provide information and assist officers to make informed and well researched decisions.

 

This report seeks Council’s endorsement of the broad structure outlined in the Framework and, most importantly, the form and function of Council policies as generally high level strategic documents.

 

Council Policy Template 

 

Council policies are currently grouped under three (3) headings:

·    Community policies

·    Governance and administration policies

·    Services policies

 

The Woodhouse Review found that, with some exceptions, the majority of Council adopted policies have been adopted in the last 3 years.  In the case of the majority, the structure is:

 

·    Purpose

·    Scope

·    Policy Content

Despite the presence of a scope heading the Woodhouse review found that very few of the policies clearly state who they are intended to apply to, and that very little context for the policy is generally given.    

 

In response to these findings a new Council policy template is proposed.  The template contains clear headings and guidance notes which will assist in ensuring that Council policies adopt a consistent structure, set out as follows:

 

·    Purpose

·    Scope

·    Definitions

·    Strategic Context

·    Policy Statement

·    Related Documents

·    Responsibility and review information    

It will also ensure that there is clarity as to why each Council policy exists and what decision/s they guide.  A numbered outline format is proposed so that easy reference can be made to any point or concept in the policy.  Council’s endorsement of the proposed Council policy template is sought.

 

Executive Practice Template

 

Similar to the Council policy template, a new executive practice template has also been developed (Attachment C) to replace the current OPP template.  Clearer headings, a numbered outline format and guidance notes should assist with consistency, along with imposing (as per the Framework) some additional oversight by Governance.  The structure proposed is as follows:

 

·    Purpose

·    Scope

·    Enabling policy or strategy (where appropriate)

·    Practice Statement (including any necessary procedural elements, process steps / flow charts where appropriate)

·    Definitions

·    Related Documents

·    Responsibility and review information

·    CEO approval (electronic)

The name executive practice, as opposed to operational practice and procedure, is designed to signify that these documents are determined and approved by the executive as opposed to the Council, while removing any confusion between this level of document and the next level, being operational procedures.  An alternate name could be operational practice, however executive practice was preferred.

Implementation

 

Subject to adoption it is recommended that all Council policies are reviewed (noting the City’s ongoing policy review approach) to determine their fit with the Framework, that is, are they sufficiently strategic in nature or do they contain operational level detail, and their appropriateness, that is, do they still reflect the desired approach of Council.

 

It is recommended that any which have been reviewed within the last twelve months and are considered current and suitably strategic in nature be automatically translated to the new format, without the need for Council readoption.  All others however are to be presented to this Committee over the next twelve months for review, with governance to develop a timetable or schedule of review.  

 

At the same time the CEO will oversee a review of the City’s current OPPs, translating them into Executive Practices and / or developing new Executive Practices as required (for instance as a result of the review of Council policies).

 

CONCLUSION

 

The Woodhouse Review made a number of important recommendations to improve the City’s governance structures.  This report and its recommendations are provided in response to the recommendations and findings relating to Part 5 of the report - Policies and Procedures. Adoption of the Officer’s Recommendation will enable the City to progress its review of Council policies utilising a consistent, modern template and with a clear direction as to the purpose of a Council policy.  It will also enable Officers to continue with confidence the work they have started in the development of a Corporate Governance Framework and in reviewing the current OPPs.

 

OPTIONS

 

Council may choose not to adopt the Officer’s recommendation and instead seek further changes or development of the Council policy template.

 

TIMELINE FOR IMPLEMENTATION OF OFFICER RECOMMENDATION

 

The revised Council policy template would be effective immediately upon endorsement by Council.

 

COMMITTEE RECOMMENDATION AND OFFICER RECOMMENDATION

 

That the Council:

1.    Adopts the Council policy template as per Attachment A to be used in the development of all new Council policies.

 

2.    Support the form and function of a Council Policy as outlined in the Corporate Governance Framework (presented at Attachment B) and the proposal for review of Council policies as outlined in this report, and specifically authorises the CEO to translate any Council policies that have been reviewed within the last twelve months into the new Council policy template, without referral back to Council.

 

3.            Notes and supports the continued development of a Corporate Governance Framework in a                 form similar to that presented at Attachment B.

 

 


Council

46

9 May 2018

12.2

Attachment a

Council Policy Template

 


 


Council

48

9 May 2018

12.2

Attachment b

Corporate Governance Framework

 


 


 


 


 


 


 


 


Council

56

9 May 2018

12.2

Attachment c

Executive Practice Template

 


 


Council                                                                                      58                                                                         9 May 2018

12.3           Finance Committee - 19/04/2018 - ASSET MANAGEMENT REPORT

SUBJECT INDEX:

Asset Management

STRATEGIC OBJECTIVE:

Assets are well maintained and responsibly managed.

BUSINESS UNIT:

Engineering and Facilities Services

ACTIVITY UNIT:

Asset Management

REPORTING OFFICER:

Asset Coordinator - Daniel Hall

AUTHORISING OFFICER:

Director, Engineering and Works Services - Oliver Darby

VOTING REQUIREMENT:

Simple Majority

ATTACHMENTS:

Nil

 

This item was considered by the Finance Committee at its meeting on 19 April 2018, the recommendations from which have been included in this report. 

 

PRÉCIS

 

The Purpose of this report is to provide the finance committee with asset management information relevant to the financial management of the City of Busselton.  It will outline what the activities are and how they may or may not impact the financial management of the City. It is not intended as an exhaustive list of all the asset management undertakings for the period, rather a targeted report detailing issues relevant to the Finance Committee.

 

This report provides an overview of methodology proposed distribution of developer contributions monies to asset renewal projects. It is intended to provide this overview prior to the Council undertaking the 2018/19 Annual budget deliberations.

 

Asset Management Report

 

The Asset Management team have recently undertaken an exercise of matching currently held developer contributions monies with potential renewal / upgrade projects. The purpose being to create an avenue by which these funds can be expended to realise their purpose of providing a benefit to the community. A large proportion of these funds have been held by the City for some time.  This has occurred for a variety of reasons, however the most common factors being that on its own the amount is too minor to undertake any meaningful renewal works, or the purpose for which it has been collected is no longer relevant or not required to be undertaken. This has led to the situation where large sums of money have built up over time. In order to release these funds for the community benefit a decision needs to be made on how we can best apply these funds. A planned approach to accessing these funds will ensure that they are able to be effectively expended on assets which require renewal.

 

The contributions referred to above were collected as a requirement of the City’s Development Contribution Policy (2010), which is administered under the guidance of the Local Planning Policy Manual. The Local Planning Policy Manual comprises nine local planning policies overall. These are enforced under Local Planning Scheme 21.

 

The Development Contribution Policy is item six within the Local Planning Policy Manual. It sets out the basis for assigning a contribution amount in instances where a development approval has (or is likely to) increase demand for community infrastructure. The Policy seeks to undertake this in an equitable manner, reflecting the size and nature of the development.

 


 

The Development Contribution Policy provides detailed information of the following areas:

 

·    Percentage for Art,

·    Mosquito Control Contribution,

·    Road, Footpath and Cycle Network Upgrade Contribution; and

·    Drainage Infill Contributions.

 

This report provides detail on planned expenditure of Road, Footpath and Cycle Network Upgrade Contribution and Drainage Infill Contributions.

 

The Assessment

 

There is currently a total amount of $1,890,955 in unspent contributions funds for Road, Footpath and Cycle Network Upgrade Contributions. This is made up of $1,616,405 in contributions under the old policy and $274,550 from the new policy.

 

Old Policy

 

The individual amounts making up the total under the old Policy, have been broken into three categories based on values as shown in the table below.

 

Table 1 Contributions by Value

Category (individual CWKS)

Amount

Percentage of Total

Less than $10,000

$894,359

55%

$10,001 – $20,000

$190,111

12%

$20,001 plus

$531,935

33%

Total

$1,616,405

100%

 

As the table demonstrates, the highest percentage is attributed to contributions of less than $10,000 at 55%. This total of $894,359 is made up of 588 individual amounts, each with a different intended purpose. This highlights the difficulty that can be faced when trying to allocate this money against an appropriate renewal project matching its very specific purpose. The next highest in terms of overall value is the contributions over $20,001 (33%), followed by $10,001– $20,000 (12%).

 

In terms of where it is proposed the funds can be spent, this is governed by the localities within the Municipal area. Table 2 below shows the total amounts broken down and summarised by locality.

 

Table 2 Contributions by Locality

Locality

Amount

$

Abbey

124,097

Acton Park

9,790

Ambergate

36,178

Boallia

1,001

Bovell

1,006

Broadwater

338,520

Busselton

199,779

Carbunup River

24,479

Chapman Hill

5,566

Dunsborough

139,927

Eagle Bay

21,053

Geographe

40,087

Kalgup

5,330

Kaloorup

1,036

Ludlow

1,994

Marybrook

14,725

Metricup

20,922

Quedjinup

13,552

Quindalup

36,184

Sabina River

6,251

Tutunup

4,646

Vasse

47,916

Walsall

2,056

West Busselton

313,371

Wilyabrup

18,072

Wonnerup

4,146

Yallingup

59,056

Yallingup Siding

41,957

Yalyalup

76,719

Yelverton

6,989

Total

1,616,405

 

The intention when collecting these contributions was to benefit the immediate area in which the development took place. This unfortunately meant that in most instances specific roads and infrastructure in the new development were nominated as the intended target for these monies.

 

The proposal with the contributions of less than $10,000 is that they should be applied to infrastructure renewal and upgrades on any project within the geographical locality that they were intended. By doing this, a large proportion of these funds can be expended, and will benefit the local community as intended, if not necessarily on a specific road or pathway.

 

For contributions greater than $10,000 more target specific expenditure should be applied, however there are instances where the specified works have already been completed or the specified infrastructure is no longer required or possible, in which case the monies should be applied to the immediate surrounding area.

 

By following this proposed distribution it will be possible to expend some $770,250 of these funds on capital road projects in 2018/2019, and a further $115,200 on projects other than roads, (footpaths and community infrastructure). A further $565,000 has also been identified as being able to be utilised on projects in the next few years both as direct contribution to specific projects or as the City’s required matching contribution to projects funded by other sources, e.g. Regional Roads Group. By doing this the City can generate significant funding for some projects.  Members of the Finance Committee have previously been briefed on these proposals.

 

New Policy

 

The amounts received under the new policy are to fund Distributor Road Upgrades and Dual Use Path (DUP) and Footpath Upgrades as per the requirements of the Policy. Distributor Roads as defined within the Policy are roads managed by the City that provide a linkage between neighbourhoods and serve larger catchment areas.  These roads are shown in Table 3 below.

 

 


 

Table 3 Distributor roads as Defined within the Policy.

Road Name

Locality

 Bussell Highway

Busselton

 Albert Street

Busselton

 Causeway Road

Busselton

 Barlee Street

Busselton

 West Street

Busselton

 Strelley Street

Busselton

 Fairway Drive

Broad Water

 Cape Nat Road

Dunsborough

 Naturaliste Tce

Dunsborough

 Layman Road

Geographe

 

The contributions under the new policy for DUP and footpaths are governed by locality and generally intended to be used for upgrades in older urban areas. This is designed to bring the paths in these older areas up to a modern standard (particularly in path width) to accommodate increased usage generated by development of these areas.

 

Table 4 provides an overview of the amounts collected within each locality for both roads and paths.

 

Table 4 Contributions by Locality

 

Busselton

Broadwater

Dunsborough

Geographe

Rural

Total

Distributor Road Upgrades

           3,140

             183,690

                 4,602

            4,193

     38,511

              234,136

DUP & Footpath Upgrades

         15,378

               10,152

                 1,202

          13,682

               -  

                40,414

Total

 

         18,518

             193,842

                 5,804

          17,875

     38,511

              274,550

 

Distribution of Funds

 

The next stage in the process, following the determination of available funds, categories for expenditure and locality to be expended; was to assess all asset management plan projects within the current planning horizon and determine whether they could be funded / part funded via the contributions.

 

This was required to be carried out within the locality and asset type parameters as determined at the time the contributions were collected. For example a contribution collected for footpaths within Broadwater would need to be allocated to a footpath project within the locality of Broadwater. It was determined that, where appropriate, funds could be grouped together for one project,  however would still need to comply by asset type and locality.

 

Engineering & Works Services – Regional Road Group/Busselton Traffic Study Funding Update

 

The following information provides an update of the progress of the works and design services of the various roadworks projects funded via the South West Regional Road Group and the Busselton Traffic Study (Traffic Study).  This information forms part of the CEO’s KPI’s.

 

 

 

 


 

Project Name - Strelly Street                                                                                      Project Budget $549,859

 

Financial information

Job

Budget

YTD Actual

Commitments

Project Balance

Status

S0035  Strelly Street

$549,859

$372,568

$107,070

$70,220

In progress

See detail below

 

 

Project Scope

 

This project is part of the Traffic Study

 

Ø Short term- Construction of a direct link from the Busselton Bypass to West Street and essentially the Old Bussell Highway/Albert Street.  This is known as the Strelly/ Barlee/West Street Connection which offers alternative access to Busselton Town Centre, the foreshore and the Western portion of the Busselton Township. The first stage involves the relocation of services and possible land resumptions where after the construction of a new roundabout at the intersection of Strelly/Barlee Street will be undertaken.

 

Ø Long Term – Construction of Dual carriageway to the above route is envisaged by 2036.

 

Progress Report

 

Works in Progress

 

The detailed design for the roundabout has been undertaken by an external Contractor and is complete.

 

The undergrounding of power lines and the installation of street lights at the intersection of Steely/Barlee Street has been completed at the end of 2017.

 

Relocation of services, water main, and upgrade of existing asbestos cement pipes to polyethylene pipes. These works are now completed.

 

Relocation of services other services i.e. Telstra and NBN. Two Telstra pits and associated fibre optic needs have also been relocated out of the new road alignment.

 

Land resumptions – Four (4) parcels of land are required to be able to fit the new reworked (MRWA) roundabout at the intersection of Strelly Street/Barlee Street intersection. City officers have issued legal agreements and are in the process of finalising the purchase of the land. This is a potential risk to the project.

 

Community consultation - Once the land requirements have been resolved a letter drop will be organised to all the property owners in the Light Industrial Area (LIA) advising them of the works. City officers have met with the directly affected landowners earlier this year to discuss the project and will be dealing with them on a one-on-one basis as part of the way forward to progress the project from design to implementation. Officers are looking at night works to avoid traffic and business related issues.

 

Construction works - It’s anticipated that the works will be commenced with in the 4th quarter of the 2017/18 FY i.e. May 2018 – June 2018 running through to the 2018/2019 FY.

 

Project Risks

 

Purchase of Land -This could potentially delay the implementation of the project.

 

Funding - Construction of the roundabout in the current financial year is dependent on the outcome of the funding remaining after all services have been relocated and the land purchases have been finalised. Note however the City has already secured additional funding via RRG for the 2018/2019 Financial Year, which equates to $450,000 ($300,000 from the RRG and $150,000 from the City). Current outstanding funds will either be spent on the construction works or the purchase of land. No carry over is expected on this project.

 

 

Project Name – Layman Road                                                                                    Project Budget $672,701

 

Financial information

 

Job

Budget

YTD Actual

Commitments

Project Balance

Status

S0049  Layman Road

$672,701

$531,365

$1,260

$140,076

Completed

 

Project Scope

 

This project was undertaken over four years and consisted of a full reconstruction, upgrade of drainage, street lighting and minor landscaping. This was from Navigation Way to Ford Road.

 

Progress Report

 

Works in Progress

 

This project has been completed.

 

Project Risks

 

Nil.  The Regional Road Group (RRG) have agreed that the project balance can be used on the Strelly Street Project. No carry over expected on this project.

 

 

Project Name – Causeway Road                                                                                Project Budget $139,032

 

Financial information

 

Job

Budget

YTD Actual

Commitments

Project Balance

Status

S0051 Causeway Road

$139,032

$75,829

$68,716

$-5,514

Ongoing

 

 

 


 

Project Scope

 

This project is part of the Traffic Study

 

Ø Short Term- Construction of a roundabout on Causeway Road providing access to the new Eastern Link Bridge and Rosemary Drive.

Ø Short term- Construction of dual lane roundabout at Rosemary Drive, a dual lane roundabout at Strelly Street and dual lanes between Strelly St and Rosemary Drive

Ø Long Term – Construction of dual carriageway from Busselton Bypass to Peel Terrace, 2036.

 

Note- Funding Received to date is predominantly for the detailed design of the above works that includes the new roundabout at Rosemary Drive.

 

Progress Report

 

Works in Progress

 

The majority of this funding is going towards the cost of the detail designs work being undertaken by Calibre as well as the relocation of services such as fibre optic communication cables.

 

It was recently agreed to add the Strelly Street Roundabout and the dual laning of Causeway road from Rosemary Drive to Causeway Road. This detailed design work will be underway shortly.

 

This year’s funding has been expended and commitments finalised by the end of the financial year (FY)

 

Project Risks

 

Note however the City has already secured funding via RRG for the 2018/2019 FY which equates to $750,000 ($500,000 from the RRG and $250,000 from the City).

 

Funding and costs for the new inclusions requires detailing and programming. Consideration of how the stages of the projects are implemented requires further planning.

 

 

Project Name – S0064 Peel Terrace                                                                         Project Budget $1,102,549

 

Financial information

 

Job

Budget

YTD Actual

Commitments

Project Balance

Status

S0064 Peel Terrace

$1,102,549

$62,331

$800,822

$239,395

Ongoing

 

Project Scope

 

This project is part of the Traffic Study

 

Ø This is for the reconstruction of the section of road along Peel Terrace from Queen Street to Stanley Place, construction of a new roundabout at the intersection of Peel Terrace and Camilleri Street and construction of a new roundabout at the intersection of Peel Terrace and Brown Street. The project includes all design works and service relocations.

 


 

Progress Report

 

Works in Progress

 

Design Works – the design work on the section of Peel Terrace between Queen Street and Brown Street is currently underway and preliminary design drawings were completed in December 2017; these drawing are predominantly finalised.

 

These works include the upgrade of the existing road pavement between Queen Street and Stanley Place, as this section of road is in desperate state of repair.  A new roundabout at the intersection Peel Terrace, Stanley Place and Cammilleri Street, as well as a new roundabout at Peel Terrace and Brown Street.

 

Relocation of services - Western Power undergrounding of power along Peel Terrace has been designed to be delivered in two phases. Phase 1 is the undergrounding of power and new street lights on Peel Terrace between Queen Street and Camilleri Street. Phase 2 is the undergrounding of power and new street lighting on Peel Terrace between Camilleri Street and Brown Street.

 

The designs for these works have been submitted to Western Power in July/August 2017.  The City received the quotation for undertaking these works in January 2018, and purchase orders have been raised for Western Power to undertake these works. These works are now under construction.

 

Relocation of services - Telstra and Optus. Two pits, Telstra and Optus, and the associated fibre optic needs to be relocated out of the new Eastern Link road alignment. The designs are in progress and a quote for these works has been received. These works have now been completed.

 

Land resumptions - both the two new roundabouts at Peel Terrace/Cammilleri Street and Peel Terrace/Brown Street will be encroaching land that falls outside the existing road reserve. The new roundabout at Cammilleri Street encroaches Reserve 52822 – State WA – Current Purposes – Carpark. The new roundabout at Brown Street encroaches Lot 7 (73 Peel Terrace) of which the owner is City of Busselton.

 

Environmental approvals are currently underway. The environmental approval for the new Eastern Link Bridge was submitted for approval to Environmental Protection Authority (EPA) in early January. The EPA have determined that the project does not need to be assessed and is currently in an appeals period. The EPBC (Commonwealth) have determined that the eastern link is to be assessed as a controlled action. We are now working on this with our environmental consultants.

 

In addition to the above, the Council resolved through a Notice of Motion not to proceed with the Eastern Link for a period of 6 months, whilst further consultation on the Traffic Study is undertaken. From a construction point of view this means that the roundabout connecting the Eastern Link/Cammilleri and Peel Terrace cannot proceed, nor the Stanley Road intersection upgrade (as this upgrade is specific to the roundabout noted above). This is because if the Council resolved in the future not to proceed with the Eastern link then the roundabout connecting the Eastern Link/Cammilleri and Peel Terrace would not be required (at this point in time). Instead a modified intersection at Stanley and Peel would be required and the roundabout at Peel and Brown would still be required.

 

Note that the section of Peel Terrace from Causeway Road to the Western side of Stanley Road is still required to be reconstructed. It is planned to complete these works with the unspent funds by the end of the 2017/2018 FY. These works were originally due to be completed in conjunction with the other works on Peel Terrace to provide an economy of scale, however the above noted delays have prevented this from occurring as originally planned. Therefore this section of road will be constructed separately.

Project Risks

 

Western Power delays in getting the undergrounding of power completed before mid-April 2018could potentially delay the road upgrades for the new roundabouts at Peel Terrace /Cammilleri Street and Peel Terrace/Brown Street.

 

Environmental approvals have delayed the construction of the new Eastern Link Bridge over the Vasse River. (Note comment above)

 

The Council endorsed NoM has delayed the commencement of the Eastern Link pending further public consultation.

 

Funding - Construction of the roundabouts and the upgrade of Peel Terrace in the current financial year is dependent on the outcome of the funding remaining after all services have been relocated. Note however the City has already secured funding via RRG for the 2018/2019 FY which equates to $750,000 ($500,000 from the RRG and $250,000 from the City).

 

 

Project Name – S0066 Queen Street                                                                      Project Budget $254,412

 

Financial information

 

Job

Budget

YTD Actual

Commitments

Project Balance

Status

S0066 Queen Street

$254,412

$27,403

$24,713

$202,296

Ongoing

 

Project Scope

 

This project is part of the Traffic Study.

 

Ø Short term- Minor modifications to the road layout and lanes on the section of Queen Street from Peel Terrace and Albert Street. Detailed design and modelling associated with traffic congestion and the improvement of traffic flow into the town centre. Redesign and re-programming of traffic signal sequencing at the intersection of Queen and Albert and West/Albert.

 

Ø Long Term- The intersection to be upgraded to accommodate Causeway Road to be a dual carriage way.

 

Note- Funding received to date is predominantly for the detailed design of the above works.

 

Progress Report

 

Works in Progress

 

Detailed modelling has been undertaken of numerous options associated with the intersection treatments for this area.

 

City Officers have narrowed the intersection design of Queen/Albert Street down to a roundabout in lieu of traffic signals. This option will require additional traffic modelling and preliminary designs to establish if this is a viable option. Preliminary concepts are underway for the roundabout that connects Queen and Albert St.

 

No final design has been determined at this point as priority has been given to the completion of the Eastern Link, Peel Terrace upgrade and the Barlee Street/Strelly Street upgrades, noting that we would expect to complete the detailed design of this area towards the end of the financial year. It is likely that this will not expend all of the current funds allocated to this project and remaining funds may have to be returned to the MRWA RRG or transferred to other RRG projects.

 

City officers have engaged a specialist consultant to do a detailed assessment of the traffic signal sequencing along all the entire Bussell Highway to establish if there are options to switch over from normal traffic to peak flow traffic. This work has been completed and officers are working with MRWA to re synchronize the traffic lights on Queen/Albert and Albert/West.

 

Minor road upgrades have been completed, lane upgrades and channelization.

 

Relocation of Services such as Telstra and Western Power is currently being investigated.

 

This investigation is still underway working in consultation with MRWA.

 

Project Risks

 

A final design of this intersection cannot be completed until further detailed modelling of various options can be finalised. This is in order to develop the most appropriate design that caters for all the associated different factors such as East/West and North/South Access, minimising service relocation, minimising land acquisition, and minimising the use of the reserve, all with the intention of improving traffic flow. This can only be done when other elements of the Traffic Study are finalised. This will be the most complicated and risky part of the overall project and will require the appropriate attention to finalise. Currently City officers are prioritising the Eastern Link works, Peel Terrace works and the Barlee Street/Strelly Street connection.

 

Remaining funds may be required to be carried over. However the City will request consideration to use these funds on Barlee Street/Strelly Street intersection works, noting that RRG approval will be required for this to occur.  Alternatively the funds on completion of design works will have to be returned to the RRG funding pool.

 

 

Project Name – Layman Road                                                                                   Project Budget $600,000

 

Financial information

 

Job

Budget

YTD Actual

Commitments

Project Balance

Status

S0067  Layman Road

$600,000

$5,034

$0

$594,966

Ongoing

 

Project Scope

 

Reconstruction between SLK 3250 and SLK 3620; asphalt overlay between SLK 5010 to 5110 and asphalt overlay with drainage improvements between SLK 6000 to 6500.

 


 

Progress Report

 

Works in Progress

 

Design works completed and ready to be issued for construction. Works were to commence in February 2018 after Iron Man and school holidays however unexpected construction issues not identified in the design caused delays until after half Iron Man in May 2018.

 

Project Risks

 

Risk is currently low for this issue.

 

Project Name – S0068 Georgiana Molloy Bus Bay Facilities                         Project Budget $200,000

 

Financial information

 

Job

Budget

YTD Actual

Commitments

Project Balance

Status

S0068 Georgiana Molloy

Bus Bay Facilities

$200,000

$390

$0

$199,610

Ongoing

 

Project Scope

 

Funding provided by State Government via Libby Mettam MLA to assist with congestion associated with school busses around the GMAS  during pick up and drop off.

 

Progress Report

 

Works in Progress

 

A design has now been agreed with GMAS. Detailed designs are underway. Construction is expected to be completed before the end of the FY.

 

Project Risks

 

Project Exceeds budget. On this basis the school will be requested to fund the balance.

 

Project Name – V0002 Busselton Dunsborough Traffic Implementation Works
Project Budget                                                                                                                                                    $2,325,000

 

Financial information

 

Job

Budget

YTD Actual

Commitments

Project Balance

Status

V0002 Busselton Dunsborough Traffic Implementation Works

$2,325,000

$0

$0

$2,325,000

Ongoing

 

Project Scope

 

Funding has been provided for all elements of Busselton Dunsborough Traffic Implementation Works (Traffic Study) noting that the predominant action for this funding is the construction of the Eastern Link, connecting Causeway Road to Peel Terrace via a bridge from Rosemary Drive/Causeway Road to Peel Terrace (between Stanley Place and Cammilleri Street). This link road will provide East Busselton and Geographe-bound traffic with a more direct route.

Indicative estimated cost $3.8M (this project costing excludes potential land acquisition, relocation of services, draining and landscaping). 

 

Progress Report

 

Works in Progress

 

The City has received a grant from the federal bridge renewal program of $1.25 million towards the construction of the bridge spanning the Vasse River.

 

The bridge design, roundabout design (Rosemary, Causeway and Eastern Link Connection) and Peel Terrace design is in the detailed design phase and practically complete. Once complete the final design for the works, predominantly for the eastern link bridge and Causeway Road roundabout, will be put out to tender. It is likely that works on the bridge portion of the works will only be able to commence after the winter of 2018, noting that prior to this works on Peel Terrace and on Causeway Road and portions of the Eastern Link can be completed in stages.

 

In addition to the above, the Council resolved through a Notice of Motion not to proceed with the construction of the Eastern Link for a period of 6 months, whilst further consultation on the Traffic Study is undertaken. From a construction point of view this means that the roundabout connecting the Eastern Link/Cammilleri and Peel Terrace cannot proceed, nor the Stanley Road intersection upgrade (as this upgrade is specific to the roundabout noted above), nor the construction of the Bridge, nor the construction of the Rosemary/Causeway roundabout nor the section of road connecting the Eastern Link Bridge to the Causeway/Rosemary roundabout. These works (other than design works or similar) cannot proceed until further consultation has taken place and a further report presented to the Council.

 

Environmental approvals are currently underway. The environmental approval for the new Eastern Link Bridge was submitted for approval to Environmental Protection Authority (EPA) in early January. The EPA have determined that the project does not need to be assessed and is currently in an appeals period. The EPBC (Commonwealth) have determined that the eastern link is to be assessed as a controlled action. We are now working on this with our environmental consultants.

 

City officers finalised in January 2018 negotiations with Guides WA and Scouts WA re relocationof their facilities, which are currently located on the land where the new road works (roundabout) will be located.

Consultation on these works has commenced and meetings have been held with the general public, specific resident and stakeholders during November and December 2017.   Full details of the project have also been advertised in the local press, project hand-outs have been developed and are available in the Admin building front desk. Information is also available on the City’s External website and the “Council’s “Have Your Say” website.  Note further consultation is now due to take place.

 

Project Risks

 

Full project budget is currently insufficient however the City’s Long Term Financial Plan (LTFP) provides a mechanism by which funds can be sourced via reallocation of part of the Waste Levy.

 

Project delayed by EPA approvals.

 


 

Current Progress – Narrow Seal Rural Roads

 

Rural single lane seal roads were first identified as a priority area within the 2013 Roads Asset Management Plan. Along with the adoption of the plan, staff presented a report to the Council on the condition assessment and renewal program for rural single lane seal roads.

 

The report outlined that a large amount of road improvements were carried out in the 1960s, when State and Federal Government funding was made available to seal lengths of existing gravel roads. A majority of these roads were sealed to a width of 3.7m, which was deemed adequate at the time but no longer conforms to current road width standards.

 

The result of this work carried out in the 1960’s was that the City now has some eighty two kilometers of rural single lane seal roads with an average seal age of twenty one years and nearing the end of its useful life; twenty five years being the predicted average useful life for a seal within the City of Busselton.

 

The report also noted that maintenance costs on these narrow seal roads were indicatively very high, as both the seal edges and the gravel shoulders wear out more than on full width sealed roads. This is on the basis that the shoulders on the narrow seal roads get exposed to more traffic.

 

The plan provided detail on the rural single lane seal roads and identified a priority list of roads considered to be the most essential for renewal works within the first ten years of the plan. These priorities were based on location and linkage provided within the overall network, traffic volumes, school bus routes, tourism factors and condition.

 

The roads listed as priority roads in 2013 were Boallia Road, Hairpin Road, North Jindong Road, Tom Cullity Drive, Puzey Road, Yelverton Road and Wonnerup South Road. Works to Abbeys Farm Road were already in progress and therefore not included in the priority list.

 

Single lane Seal sections of Yoongarillup, Chapman Hill and Don Road have since been added to this list on the basis of providing network linkage in line with the other priority roads. These were added during the 2015 review.

Table 5 shows the list of priority rural single lane seal roads as it stood in 2015. Some of these roads have since been renewed as outlined in the works completed column of Table 7 below.

Table 5: 2015 Priority Rural Single Lane Seal Roads

 

Road Name

Priority Sections

of Single Lane Seal

Km (2015)

Tom Cullity Drive

1.9

Puzey Road

4.5

Yelverton Road

4.7

North Jindong Road

4.4

Yoongarillup Road

3.1

Boallia Road

5.3

Wonnerup South Road

5.0

Hairpin Road

5.1

Chapman Hill Road

1.6

Don Road

1.9

Total Kilometers

37.5

 

The remainder of the rural single lane seal roads are shown in Table 6. These will also be required to be renewed over time however will be subject to further assessment before this happens. These remaining roads are generally lower traffic roads with less strategic importance than those listed as priority roads.  It is anticipated that the works to renew these, whilst including some level of upgrade works, will also include like for like renewal and rationalisation.

 

Like for like renewal may involve simply replacing the narrow seal with a new narrow seal and rationalisation could mean returning the road back to a gravel (unsealed) surface. The option of returning the road back to gravel would require some level of consultation with affected landowners before it can be undertaken.

 

It should also be noted here that once the priority roads are completed, the targeted and prioritised renewal of these narrow roads will cease. This will mean that all works to the remainder of the rural single lane seal roads will be assessed and prioritised against all other proposed road renewal projects. An outcome of this may be that these roads are not renewed at the same rate as the priority roads.

 

Table 6: Remainder of Rural Single Lane Seal Roads

 

Road Name

Length of Single
 Lane Seals
(km)

Kaloorup Road

3.03

Sugarloaf Road

2.45

Wildberry Road

0.24

Dawson Drive

0.24

Wonnerup East Road

3.73

Capel - Tutunup Road

3.36

Floodgate Road

0.70

Old Vasse Highway

1.25

Marybrook Road

0.95

Chambers Road

0.95

Florence Road

0.11

Blythe Road

1.95

Yalyalup Road

1.98

Henry Road

1.54

Oates Road

0.82

Gale Road

5.57

Willanup Rise

0.30

Princefield Road

5.86

Yallingup Siding Road

0.41

Doyle Road

1.13

Slee Road

0.82

Nuttman Road

2.23

Injidup Spring Road

0.32

Downs Road

1.60

Total Kilometers

41.50

 

Subsequent works programs since the 2015 review have seen a reduction in the total kilometers of priority narrow seal roads. Table 7 shows the anticipated remaining kilometers at the conclusion of the 2017/2018 Capital works program which will see 4.7km of narrow seal for Yelverton Road renewed.

Table 7: 2019 Priority Rural Single Lane Seal Roads

 

Road Name

Priority Sections

of Single Lane Seal

Km (2015)

Works Completed

2015/16 – 2017/18Km

Remaining Kms at

Conclusion of 2017/18

Miamup Road

0.45

0.45

0

Tom Cullity Drive

1.9

1.9

0

Puzey Road

4.5

4.5

0

Yelverton Road

4.7

4.7

0

North Jindong Road

3.1

0

3.1

Yoongarillup Road

4.4

0

4.4

Boallia Road

5.3

0

5.3

Wonnerup South Road

5.0

1.10

5.0

Hairpin Road

5.1

0

5.1

Chapman Hill Road

1.6

0

1.6

Don Road

4.9

0

4.9

Total Kilometers

37.5

11.1

26.4

 

The total 11.1km of reconstruction was undertaken at a total cost of approximately $3.9M and will leave 26.4km of priority narrow seals remaining. During this period other works have also been undertaken to roads outside of the priority narrow list such as risk reduction works to Capel-Tutenup Road ($121,000) for the reconstruction of a dangerous and extremely poor condition junction used by school buses, and the reconstruction and widening works to Miamup Road, at a cost of $220,000. Miamup Road was handed to the City as a donated asset following a review of roads within the LGA boundaries; unfortunately a large section of this was immediately added to the priority single lane rural seals. These works were completed economically by combining them with reconstruction works to the adjoining Tom Cullity Rd.

During this time the City has also upgraded a large section of Carter Road for $381,000.By sealing this previously unsealed road, the City has improved safety and reduced the whole of life costs to maintain this busy section of road. 

The works undertaken to the priority narrow seals have also subsequently reduced the overall distance of narrow seal rural roads. The total will be reduced from eighty two kilometers down to around seventy one kilometers at the conclusion of the 2017/2018 financial year.


 

Chart 1 Overall Narrow Seal Roads Distance by Condition

Chart 1 illustrates the spread of condition ratings and how they have reduced over time. As the chart shows, the reductions have occurred from condition five through to condition nine. In the normal course of events you would expect that the reductions would work from condition ten, nine and downwards, essentially reducing the worst condition first.

The scheduling of the works takes into account other factors in addition to condition. These factors include safety issues (mixed width seals, edge condition etc.), traffic (vehicles per day, school bus and heavy traffic routes etc.) and factors for tourism and network linkages. These factors will, from time to time, alter the priority over and above condition; however the end goal of reducing the total kilometers of narrow roads remains the same.

Also as noted above, as the program progresses there will be consideration for some roads to be returned to gravel or renewed in another manner that reflects their current usage or strategic importance.

Table 8 Narrow Roads Changes in Condition Ratings over Time

 

The largest reduction in condition rating has occurred in condition nine with 3.34km being renewed. The second highest was condition seven at 2.63km. The other reductions were spread amongst conditions eight, six and five.

 


 

Indicative delivery of the projects are as follows:

 

 

 

COMMITTEE RECOMMENDATION AND OFFICER RECOMMENDATION

 

That the Council note the Asset management report and update for March 2018 and endorse the methodology and progress with respect to the use of Contributions as contained within this report for inclusion in the 2018/2019 Draft Budget

 


Council                                                                                      75                                                                         9 May 2018

12.4           Finance Committee - 19/04/2018 - 2018/19 DRAFT LIST OF FEES AND CHARGES

SUBJECT INDEX:

Financial Management: Financial Operations

STRATEGIC OBJECTIVE:

Governance systems, process and practices are responsible, ethical and transparent.

BUSINESS UNIT:

Finance and Corporate Services

ACTIVITY UNIT:

Financial Services

REPORTING OFFICER:

Financial Compliance Officer - Jeffrey Corker

AUTHORISING OFFICER:

Director Finance and Corporate Services  - Tony Nottle

VOTING REQUIREMENT:

Absolute Majority

ATTACHMENTS:

Attachment a   2018/19 Draft List of Fees and Charges  

 

This item was considered by the Finance Committee at its meeting on 19 April 2018, the recommendations from which have been included in this report. 

 

PRÉCIS

 

In accordance with Regulation 5(2) of the Local Government (Financial Management) Regulations, a local government is to undertake a review of its fees and charges regularly; and not less than once in every financial year. This report provides the Finance Committee with a recommended Schedule of Fees and Charges to apply for the financial year commencing on 01 July 2018, for its consideration and consequent recommendation to the Council.

 

BACKGROUND

 

Section 6.16 of the Local Government Act (the “Act”) states that a local government may impose and recover a fee or charge for any goods or services it provides or proposes to provide, other than a service for which a service charge is imposed. 

 

Section 6.17 of the Act further states that in determining the amount of a fee or charge for goods and services, a local government is to take in to consideration the following factors:

 

a)    The cost to the local government of providing the service or goods;

b)    The importance of the service or goods to the community; and

c)    The price at which the service or goods could be provided by an alternative provider. 

 

Section 6.18 of the Act clarifies that if the amount of any fee or charge is determined under another written law, then a local government may not charge a fee that is inconsistent with that law.

 

The above matters have been considered as part of the annual fees and charges review and the fees and charges recommended are in accordance with recent planning and discussions relating to the City’s Long Term Financial Plan. 

 

Finally, whilst Section 6.16(3) of the Act states that a schedule of fees and charges is to be adopted by the Council when adopting the annual budget, fees and charges may also be imposed during a financial year. In order for the 2018/19 schedule of fees and charges to be effective from the commencement of the new financial year, the Council is required to adopt its schedule in advance of 30 June 2018, such that any statutory public notice periods (including gazettal’s where required) can be complied with.

 

 


 

STATUTORY ENVIRONMENT

 

Sections 6.16 – 6.19 of the Act refer to the imposition, setting the level of, and associated administrative matters pertaining to fees and charges. The requirement to review fees and charges on an annual basis is detailed within Regulation 5 of the Local Government (Financial Management) Regulations

 

RELEVANT PLANS AND POLICIES

 

The Council’s Draft Long Term Financial Plan, which was subject to Workshops with SMG and Councillors in March 2018, reflects an annual increase in Fees and Charges revenue of 2.9% (the 10 year average Local Government Cost Index). This matter has been considered as part of the review process.

 

FINANCIAL IMPLICATIONS

 

Whilst fees and charges revenue includes items that the Council has no authority to amend, it is important that, where possible, controllable fees and charges are appropriately indexed on an annual basis, to assist in offsetting the increasing costs of providing associated services.    This may include increases beyond normal indexation in particular cases in line with Section 6.17 of the Act.

 

Long-term Financial Plan Implications

 

In terms of the Council’s currently adopted budget, revenue from fees and charges (excluding waste collection charges) equates to approximately 20.4% of budgeted rates revenue and 14% of total operating revenue (excluding non-operating grants). As such, fees and charges form an integral and important component of the City’s overall revenue base in relation to the Long Term Financial Plan.

 

STRATEGIC COMMUNITY OBJECTIVES

 

The schedule of fees and charges adopted by the Council encompasses 'whole of organisation' activities. As such, all Key Goal Areas within the Council’s Strategic Community Plan 2017 are in some way impacted. More specifically however, this matter aligns with Key Goal Area 6 – ‘Leadership’ and particularly Community Objective 6.1 - ‘Governance system, process and practices are responsible, ethical and transparent’.

 

RISK ASSESSMENT

 

There are several risks that the Council needs to be mindful of when reviewing its schedule of fees and charges. Firstly, in an effort to assist in recovering costs associated with the provision of services, it is important that, where applicable, fees and charges are increased on an annual basis in line with relevant economic indicators. Should this not occur the provision of services is required to be increasingly subsidised by other funding sources. Conversely however, a balance is also required to ensure that fees and charges are maintained at levels so as not to adversely impact on the financial ability for ratepayers to utilise those services, which may otherwise result in a net reduction in revenue.

 

CONSULTATION

 

Business Unit Managers are responsible for reviewing fees and charges associated with activities under their control. As part of the review process, consultation may occur with other local government authorities, in addition to a review of prices offered by alternate service providers (pursuant to Section 6.17 of the Act).

 

OFFICER COMMENT

 

The 2018/19 draft Schedule of Fees and Charges has been guided by a general escalation of 2.9% over currently adopted fees and charges, which represents the average of the Local Government Cost Index (LGCI) over the past 10 years. This methodology is consistent with the Fees and Charges revenue extrapolation as comprised within the Council’s current Draft Long Term Financial Plan. 

 

Notwithstanding this however, in numerous instances this principle is not appropriate, with other factors also requiring consideration. The following provides an overview, by Directorate, of noteworthy instances where an LGCI extrapolation has not been utilised, whilst also discussing, where relevant, newly proposed fees and charges.

 

Planning and Development Services

Health Related Fees

·    Food Premises Fees

The Service Fee - High Risk is included as the complete annual fee rather than charged as two inspection fees as previously listed.  No overall change to the actual charge to high risk premises except required 2.9% increase.

 

·    Stallholders

The Temporary Business Fee has been removed and these fees will now be considered under Stallholder fees and these fees have also been changed to what has been paid by food stallholders previously.

 

·    Traders

Fees associated with traders have recently increased substantially.  It is proposed that many remain the same for the 2018/19 financial year as they were introduced in 2017/18. It is proposed to reduce the Itinerant Trader Permit Fee from the introductory fee of $2,500 to $1,500 due to community feedback and justification of fee for service.

 

·    Outdoor Eating Facility Fee

This is about to be introduced into the community and is recommended to be left at the same rate as 2017/18.  The Application for Transfer of an Outdoor Eating Facility Permit is proposed to be reduced to $66, which is the same as the fee listed for the Food Registration transfer.

 

·    Public Building Fees

It is proposed to leave these fees at the 2017/18 rates (other than the inspection fee).

 

·    Park Home, Annexe & Misc. Caravan Park Fees

It is proposed to leave these fees at the 2017/18 levels.

 

·    Noise Monitoring Fees

It is proposed to leave these fees at the 2017/18 levels due to a maximum statutory fee permitted to be charged and the breakdown being proposed is proportional to that fee (other than the Noise Monitoring Fee and the Noise Monitoring Report).

 

·    Effluent Disposal Fee

Local Government Report fee is proposed to be reduced to $120 as the recommended Department of Health fee is $118.  Additionally, the Copy of Approval – Apparatus for Treatment of Sewage fee is proposed to be reduced to $50 to better reflect the cost of providing that service.

 


 

Town Planning Related fees

·    Portable Sign License Fees

This fee is transferred from Ranger and Fire Services - Miscellaneous to Town Planning to coincide with the implementation of the Portable Advertising Signs Policy. The introductory fee will demonstrate good will to local businesses.

 

Ranger & Fire Service Related Fees

·    Cat Traps

Reference to Dogs removed the description as the traps are only used to trap cats. This is a fully refundable bond/deposit and as such there is no need to increase it.

 

·    Application for beach/reserve vehicle access permit

Description changed to Application for beach/reserve/commercial fisher vehicle access permit. Annual permit changed to match the renewal of a permit, applicants will be encouraged to apply for a 3 year permit.

 

Engineering & Works Services

Waste Disposal and Sanitation Fees

·    No increases proposed for 2018/19 with the exception of the Commercial Green Waste fee within the General Waste, Building and Construction Unseparated Waste section.

 

Finance & Corporate Services

Administration / Miscellaneous Fees

·    Council Minutes

Annual subscription fee not increased as already considered cost prohibitive.

 

·    Publications

Book stocks remain excessively high. Wholesale pricing allows City to offer to retail stores in the area.

 

·    City of Busselton License Plates

Cost considered prohibitive resulting in low sales. Fee reduced after discussion with PR department.

 

Cemetery Fees

·    Land Grant for Right of Burial

Fee reforms in 2009-2015 brought the City to parity with similar facilities within the state. Annual price increases have now put us out ahead so further increases at this time are consider cost prohibitive.

 

Hire Facilities All

·    General

Introduction of private use and registered charity use to reflect community needs. 

Current practice is to allow 50% discount to registered charities but nearly all applicants apply for the discount due to wording of various documents. Suggest spelling this out throughout the hire fees and remove discount offer from hire forms. Some fees and charges previously listed under other departments have been consolidated into this section.

 

·    Facility Hire Bonds

Consolidated bonds for hireable facilities other than recreation and art precinct for ease of application, clarity and equity. Divided bonds into risk groups to address antisocial behaviour experienced with high risk functions.

 


 

·    Miscellaneous Facility Fees

Wedding / Private Functions - Neighbouring Local Governments charge much lower fees while Local Governments in the metropolitan area have much higher fees. Will cap the price this year and undertake full review in the coming year. It is suggested that Council consider requiring other functions to make application such as parties with bouncy castles as we have to attend and direct placement.

 

Booking Deposit – New fee added. Many users book months in advance but cannot afford to pay full price at time of booking. It is suggested that Council move to a deposit format matching the 10% cancellation fee.

 

Extraordinary Clean – New fee structure to replace previous fixed $360 charge. This fee is to cover a) facility left dirty - fee to come out of bond; or b) by arrangement for groups not wishing to clean after their event.

 

Churchill Park Hall

·    Removed food vs. no food pricing. Minimal price changes. The kitchen is available to all users and most users access whether they have paid or not. Recommend removing fee and holding price down to encourage better activation of this space.

 

High Street Hall

·    Removed food vs. no food pricing. Minimal price changes. The kitchen is available to all users and most users access whether they have paid or not. Recommend removing fee and holding price down to encourage better activation of this space.

 

Rural Halls

·    Removed food vs. no food pricing. Minimal Price Changes. The kitchen is available to all users and most users access whether they have paid or not. Recommend removing fee and holding price down to encourage better activation of this space.

 

Undalup Function Room

·    Added Registered Charity - Fees for registered charities aimed at attracting more use of facility;

·    Added food/alcohol  vs. no food/no alcohol options - Food / Alcohol split considered relevant as we have been getting requests for functions that do not want the kitchen - as these are mainly short duration functions, hourly fees only have been added for this class

·    Reduced existing fees by 40% - The 40% fee reduction is in response to the average discount given to all user (except internal) in the year the room has been in use.

·    Lights / PA per event – Fee has been deleted as it is a minimal cost. Use has been added in as goodwill to customers.

 

Busselton Community Resource Centre

·    Added hourly fees for all user types - Community feedback has been that half- and full-day options are too expensive for groups that only need an hour or two of use.

 

Busselton Youth and Community Activity Building

·    Added Private and Registered users

·    Adjusted price up to sit between halls and Undalup room - YCAB pricing was considered quite low compared to existing halls (Churchill and High Street). Those fees were not raised and YCABs have been raised marginally to reflect class of facility. Usage will be monitored over the coming year and prices may need adjustment again to ensure appropriate activation of all spaces.

 


 

Community & Commercial Services

Indoor Community Facilities

·    New fee structure moved under Finance and Corporate Services

 

Events & Casual Ground Hire

·    Use of Busselton Foreshore Stage

Once the new amphitheatre is complete the stage will be available for use. There is no charge proposed for community use of the stage.

 

Naturaliste Community Centre

·    General

Various wording changes and some fees unchanged so as to align them with GLC Fees.

 

·    Multi-Purpose Activity Room (Half)

Storage fees altered to clarify that the fee applies monthly and also it allows current fee for storage to apply to floor area (including stadium) used for storage as well as shelves. New fees have been included to recoup some of the expense of upgraded Audio Visual equipment fitted permanently to the rooms. New fees have been included for Casual Hire which are the same as casual Stadium hire, facilitates increased casual hire of the room for various activities.

 

·    Group Fitness

New NCC fee to attract membership by local FIFO population.

 

·    Crèche / Activity Room

No changes proposed to bring fees into alignment with the GLC.

 

·    Shower

Low usage so fee reduced to $4pp to encourage usage.

 

Geographe Leisure Centre

·    Swimming Pool

Local regular not for profit aquatic user groups (local swimming clubs and local user groups) –must also pay lane hire- This is very Low cost in comparison to other local Recreation Centres: Margaret River charge $9.50 per hour,  LLC charge $13.00 per hour, Cockburn $25.00 per hour.

In the 2015/16 budget the introduction of a lane hire fee for swimming club was introduced at $10.00 per lane per hour.  During consultation with the swimming clubs, this rate was revised and reduced to $2.00 which was designed to increase by $1.00 per financial year.  It failed to increase in the 2016-17 fees and charges, so it is now recommended that the price for 2018-19 should be $5.00.  This will still be priced well below other centres, but honour the agreement in place.

 

Learn to Swim & one on one Private Lessons– Increase of price is to suit the value of the activity, when bench marked with other providers of private lessons; GLC prices were lower in comparison.  Suggest increase of price for 15 minutes one on one private lesson to $20.00 from $18.50, and for 30 minutes to $40.00 from $36.00.

 

·    Fitness Centre

Lifestyle Seniors Program - Price to remain the same to help encourage referral attendance and coincide with current literature while program builds momentum.

 


 

·    Personal / Group Training

30 & 60 minute Personal Training - removal of fees not required due to PT licence agreement in place.

 

·    Sports Stadium

Stadium Bond Hire – no increase to fee, remain at $500 as it’s a bond and don’t believe any need to increase it to an odd figure.

 

·    Vacation care program, per child per day

Increase due to changes to new government Child Care Subsidy resulting  in no cap on for child care allowance for families who earn less than $185k per year and families who earn between $185k to $350k, will receive an increase in current cap.  CCB will be paid direct to the service instead of the individuals. Increase includes excursion expense. CPI and CCS changes – little change to client final costs after subsidy.

 

·    Various Membership Packages

6, 3, and 1 month options added. Remote shift worker membership fee added to attract new members. A fee for ‘Rehabilitation Membership Insurance 3 month only’ has been introduced as a new membership type that applies to those paid by insurance companies and requires a Health Professional to accompany client for rehabilitation purposes.

 

·    Health Suites

The commercial rate has been removed as it was proving to be unattractive and not utilised due to being overpriced.

 

Busselton Jetty Tourist Park

·    Overnight Rates

Description changed from “up to maximum 6 people” to 5 people for all seasons.

New charge for the two new cabins (both cabins are identical and hence will fall under the same “olive shell cabin” rate) that will be constructed and available from August 2018.

 

·    Weekly Rates

Description changed from “up to maximum 6 people” to 5 people for all seasons.

New charge for the two new cabins (both cabins are identical and hence will fall under the same “olive shell cabin” rate) that will be constructed and available from August 2018.

 

·    Miscellaneous

Linen Hire fees altered due to change in charges from the service provider to incorporate fee for single bed and new fee below for queen/double bed.

 

Busselton-Margaret River Airport

·    Passenger Fees

Passenger facilitation fee for RPT flights and Passenger screening charge - Description updated and charge changed to POA (Price on Application). This has been changed to reflect the change in charges through negotiated contracts for commercial airlines expected to come on board over the next year.

Passenger facilitation fee for open and closed charter flights - Change to description only. Also this fee has not been increased by CPI. Fees have not been increased to facilitate continuation of FIFO charter services and to encourage possible increase in services/recognition of moving to negotiated based contracts.

 

·    Landing fees & General Aviation Charges

Some description changes, deletions and additions to reflect changes to Airport and new fee structure.

Aircraft greater than 5700 kg MTOW per part 1000kg - No CPI increase to landing fee to ensure continuation of FIFO charter services and to facilitate possible increase in services/recognition of moving to negotiated based contracts.

 

·    Secure Car Park

No CPI increase these fees. This is to maintain car parking numbers (reduce car pooing; drops/pickups) and any inconvenience resulting from development project.

 

·    Other Fees

Hanger Access Key fee deleted as the keys are no longer used.

 

·    Fuel Levy

Delete fee as ABP have taken responsibility/ownership of the Avgas facility and agreement with Busselton Aero Club terminated.

 

CONCLUSION

 

As part of the annual fees and charges review, the currently adopted fees and charges have been reviewed in line with the requirements of the Local Government Act and other relevant legislation as applicable. Where considered relevant, fees and charges have been increased by, or above, LGCI estimates in recognition of increased costs associated with the provision of services. In other instances, the prevailing fees and charges are considered adequate (and as such, no changes are recommended). Furthermore, a number of new fees and charges have been proposed, or amendments to existing fees structures recommended. Consequently, it is recommended that the Finance Committee endorses the draft Schedule of Fees and Charges for 2018/19 as recommended, for subsequent consideration by the Council.

 

OPTIONS

 

The Finance Committee may determine to recommend amendments to the draft Schedule of Fees and Charges as it deems appropriate

 

TIMELINE FOR IMPLEMENTATION OF OFFICER RECOMMENDATION

 

Consequent to adoption by the Council, the Schedule of Fees and Charges for 2018/19 will become effective from and including 01 July 2018.

 

 

OFFICER RECOMMENDATION

ABSOLUTE MAJORITY DECISION OF COUNCIL REQUIRED

 

That the Council endorses the Fees and Charges as detailed in the “Draft List of Fees and Charges 2018/19” as per Attachment A - Schedule of Fees and Charges, effective from and including 01 July 2018.

 


 

COMMITTEE RECOMMENDATION AND AMENDED OFFICER RECOMMENDATION

 

ABSOLUTE MAJORITY DECISION OF COUNCIL REQUIRED

 

That the Council endorses the Fees and Charges as detailed in the “Draft List of Fees and Charges 2018/19” as per Attachment A - Schedule of Fees and Charges, effective from and including 01 July 2018; with additions/deletions/modifications as follows (as indicated in red text):

 

                DESCRIPTION

ADOPTED FEE 2017/18                    (Exc GST)

DRAFT FEE 2018/19                    (Exc GST)

DRAFT  FEE 2018/19                    (Inc GST)

 

 

 

 

Railway House Exhibition Hire (NEW)

 

 

 

Railway House exhibition hire (per week)

New

139.09

153.00

Installation and dismantle fee (per hour)

New

45.45

50.00

Artists required to apply & sign booking form. Additional exhibition charges based on cost-recovery are assessed on a case-by-case basis

 

 

 

 

 

 

 

Building certificates and written advice (Building Act 2011)

 

 

 

Certificate of design compliance for class 2-9 buildings construction value up to $2M

0.09% of the GST inclusive estimated value of works, with a minimum of $262; plus GST.

0.09% of the GST inclusive estimated value of works, with a minimum of $262 350; plus GST.

0.09% of the GST inclusive estimated value of works, with a minimum of $262 385; plus inc GST.

Certificate of Construction/ Building Compliance

Hourly fee of $125, minimum of $262 plus GST

Hourly fee of $125, minimum of $262 plus GST

Hourly fee of $125 $165, minimum of $262 385; plus inc GST.

 

 

 

 

Public Building Fees

 

 

 

The maximum "Statutory" fee for consideration of an application for approval is $832 (inc GST)

 

 

 

< 500 persons

160.00

160.00

160.00

500 - 999 persons

216.00

216.00

216.00

1,000 - 2,999 persons

432.00

432.00

432.00

3,000 - 4,999 persons

720.00

720.00

720.00

> 5,000 persons

844.00

844.00

832.00

844.00

832.00

Public Building Inspection Fee (including events)

108.00

108.00

108.00

 

 

 

 

 

TOWN PLANNING RELATED FEES

 

 

 

 

 

 

 

Permit to use (waived on the first callout or inspection)

162.00

167.00

167.00

Permit to commence (waived on the first callout or inspection)

162.00

167.00

167.00

 

 

 

 

Portable Sign Licence Fee - Introductory (NEW)

 

 

50.00

Zero

 

Reason:

The above additions/deletions/modifications were identified as necessary updates after the Finance Committee agenda had been published.

 

  


Council

85

9 May 2018

12.4

Attachment a

2018/19 Draft List of Fees and Charges

 

 

CITY OF BUSSELTON

Draft Schedule of Fees & Charges

2018/19 Financial Year

DESCRIPTION

ADOPTED FEE 2017/18                    (Exc GST)

DRAFT FEE 2018/19                    (Exc GST)

DRAFT  FEE 2018/19                    (Inc GST)

 

 

 

 

A concession of 50% of the adopted fee or charge may apply (upon application) in relation to those fees and charges shaded and marked with an asterisk (*). The concession is only available to incorporated not for profit organisations and groups where profits raised from the associated activity are to be donated to a local cause or charity.       

 

 

 

 

PLANNING & DEVELOPMENT SERVICES

 

 

 

 

 

 

 

BUILDING RELATED FEES

 

 

 

 

 

 

 

Fees for building services listed in Schedule 2, Building Regulations 2012

As per the maximum fee listed in Schedule 2, Building Regulations 2012

As per the maximum fee listed in Schedule 2, Building Regulations 2012

As per the maximum fee listed in Schedule 2, Building Regulations 2012

 

 

 

 

Demolition Licence

 

 

 

Performance Bond - site clean-up and verge bond

432.00

444.00

444.00

 

 

 

 

Building Plan Searches and Research Fee

 

 

 

Building under construction

77.00

79.00

79.00

Old Archive (Stored at Depot) - under 15 years

115.00

118.00

118.00

Old Archive (Stored at Depot) - over 15 years

151.00

155.00

155.00

Provide copy of Housing Indemnity Insurance Policy

77.00

79.00

79.00

Site Plans

60.00

62.00

62.00

The above fees include the cost of copying up to ten A4 or A3 sheets or equivalent. Any further copies which be charged in accord with the adopted photocopy charges as detailed in this Schedule.

 

 

 

 

 

 

 

Provision of Hard Copy of Approved Plans

 

 

 

A4 Photocopy

15.00

16.00

16.00

A3 Photocopy

18.00

19.00

19.00

Computer Plotting (full colour) per sheet

 

 

 

A4 Sheet

31.00

32.00

32.00

A3 Sheet

36.00

37.00

37.00

A2 Sheet

46.00

47.00

47.00

A1 Sheet

70.00

72.00

72.00

 

 

 

 

Building Inspection and Reports

 

 

 

Building inspection and report preparation (relocated dwelling or similar)

486.36

500.00

550.00

Strata inspection fee - First inspection free.  Fee applies to subsequent inspections.

151.82

156.36

172.00

Property Inspection and Report Preparation

454.55

467.27

514.00

Building Call Out Fee.  Fee applies where work for which an inspection is requested, was not ready for inspection.

151.82

156.36

172.00

Weekend Call Out Fee - per hour (calculated as a minimum of one hour)

126.36

130.00

143.00

Pool inspection fee on sale of property (if more than 1 year from scheduled inspection)

151.82

156.36

172.00

Building and Pool re-inspection fee for non-compliance.

151.82

156.36

172.00

 

 

 

 

Subscription for Building Lists

 

 

 

Annual (supplied monthly) - per annum fee

280.00

288.00

288.00

One Monthly Subscription only - per month fee

47.00

48.00

48.00

 

 

 

 

Building certificates and written advice (Building Act 2011)

 

 

 

Certificate of design compliance for class 2-9 buildings construction value up to $2M

0.09% of the GST inclusive estimated value of works, with a minimum of $262; plus GST.

0.09% of the GST inclusive estimated value of works, with a minimum of $262; plus GST.

0.09% of the GST inclusive estimated value of works, with a minimum of $262; plus GST.

Certificate of design compliance for class 2-9 buildings construction value more than $2M

 $1,800, plus 0.07% of the GST inclusive estimated value of works for every $ over $2M; plus GST.

 $1,800, plus 0.07% of the GST inclusive estimated value of works for every $ over $2M; plus GST.

 $1,800, plus 0.07% of the GST inclusive estimated value of works for every $ over $2M; plus GST.

Certificate of Construction/ Building Compliance

Hourly fee of $125, minimum of $262 plus GST

Hourly fee of $125, minimum of $262 plus GST

Hourly fee of $125, minimum of $262 plus GST

Provision of written advice confirming compliance with town planning and/or environmental health matters, and/or advising of town planning and environmental health requirements, prior to submissions of an application for issue of a building permit

73.00

75.00

75.00

 

 

 

 

HEALTH RELATED FEES

 

 

 

 

 

 

 

Food Premises Fees

 

 

 

Application for Registration/ Notification of Food Premises

64.00

66.00

66.00

Transfer of Registration Fee

64.00

66.00

66.00

Service fee - Low Risk

94.50

97.00

97.00

Service fee - Medium Risk

202.00

208.00

208.00

Service fee - High Risk

202.00

416.00

416.00

Service fee - School Canteens

0.00

0.00

0.00

Plans Assessment fee - small - residential

80.00

82.00

82.00

Plans Assessment fee

159.50

164.00

164.00

Plans Assessment fee - supermarkets or premises > 2 separate food outlets

247.00

254.00

254.00

Inspection of premises (Additional or on request

178.00

183.00

183.00

 

 

 

 

Stallholders

 

 

 

Application for Stallholders Permit Fee/Renewal of Stallholder's Permit Fee/ Transfer of Stallholders Permit

 

 

 

per occasion

32.00

40.00

40.00

Up to 3 months

42.50

60.00

60.00

6 months

64.00

90.00

90.00

12 months

128.50

150.00

150.00

Application for Transfer of Stallholder's Permit

32.00

33.00

33.00

 

 

 

 

Traders

 

 

 

Application for Trader’s Permit

150.00

150.00

150.00

Application for Transfer of Trader’s Permit

150.00

150.00

150.00

Itinerant Trader Permit Fee

2,500.00

1,500.00

1,500.00

Trader’s Permit – Bond Fees

1,125.00

1,125.00

1,125.00

Trader’s Permit Fee – Zone 1

 

 

 

Prime sites (e.g. established coastal and foreshore nodes) as depicted within Trading in Public Places Policy

 

 

 

12 months

3,000.00

3,000.00

3,000.00

Trader’s Permit Fee – Zone 2

 

 

 

Other sites as depicted within Trading in Public Places Policy

 

 

 

12 months

2,000.00

2,000.00

2,000.00

 

 

 

 

Outdoor Eating Facility

 

 

 

Application for Outdoor Eating Facility Permit

150.00

150.00

150.00

Outdoor Eating Facility Permit Fee/Renewal of Outdoor Eating Facility Permit Fee

0.00

0.00

0.00

Application for Transfer of Outdoor Eating Facility Permit

150.00

66.00

66.00

 

 

 

 

Public Building Fees

 

 

 

The maximum "Statutory" fee for consideration of an application for approval is $832 (inc GST)

 

 

 

< 500 persons

160.00

160.00

160.00

500 - 999 persons

216.00

216.00

216.00

1,000 - 2,999 persons

432.00

432.00

432.00

3,000 - 4,999 persons

720.00

720.00

720.00

> 5,000 persons

844.00

844.00

844.00

Public Building Inspection Fee (including events)

108.00

110.00

110.00

 

 

 

 

Water Sampling Fee

 

 

 

Chemical Swimming Pool sample

14.50

15.00

15.00

Micro/ Amoeba Swimming Pool Sample

35.00

36.00

36.00

Private Water Supply Sampling Fee

74.00

75.00

75.00

 

 

 

 

Park Home, Annexe & Miscellaneous Caravan Park Fees

 

 

 

Application for Approval of Park Home

240.00

240.00

240.00

Application for Approval of Annexe

240.00

240.00

240.00

Application for approval of other Buildings, Carports, Pergolas and Storage Sheds

240.00

240.00

240.00

 

 

 

 

Animal Registration Fees

 

 

 

Application for Registration of Stable

86.50

89.00

89.00

Application to Renew Registration of Stable

51.50

53.00

53.00

Application to Transfer Registration of Stable

25.50

26.00

26.00

Application for Registration of premises to keep pigeons

86.50

87.00

87.00

Application for renewal of Registration to Keep Pigeons

51.50

53.00

53.00

 

 

 

 

Lodging House Registration Fees

 

 

 

Application for Registration of Lodging House - less than 15 lodgers

364.00

374.00

374.00

Renewal of Registration of Lodging House - less than 15 lodgers

242.50

250.00

250.00

Application for Registration of Lodging House - 15 or more lodgers

520.00

535.00

535.00

Renewal of Registration of Lodging House - 15 or more lodgers

348.00

358.00

358.00

 

 

 

 

Temporary Accommodation Approval Fees

 

 

 

Application for Approval to camp (Regulation 11 Caravan Parks & Camping Grounds Regulations 1997)

235.00

240.00

240.00

 

 

 

 

Holiday Homes

 

 

 

Registration of Holiday Homes

364.00

374.00

374.00

Renewal of Holiday Homes Registration

242.50

250.00

250.00

Application to replace manager

33.00

34.00

34.00

 

 

 

 

Effluent Disposal Fee

 

 

 

Request for re-inspection

126.50

130.00

130.00

Local Government Report

262.50

120.00

120.00

Copy of Approval - Apparatus for Treatment of Sewage

116.00

50.00

50.00

 

 

 

 

Noise Monitoring Fees

 

 

 

The maximum "Statutory" fee for consideration of a Regulation 18 application for approval is $1000 (inc GST)

 

 

 

<500 persons

213.00

213.00

213.00

500 - 1,000 persons and 1 performing area only

533.00

533.00

533.00

500 - 1,000 persons and 2 or more performing areas

852.00

852.00

852.00

>1,000 persons and 1 performing area only

852.00

852.00

852.00

>1,000 persons and 2 or more performing areas

1,000.00

1,000.00

1,000.00

Noise monitoring fee - per hour

128.50

132.00

132.00

Noise Monitoring Report

267.50

275.00

275.00

 

 

 

 

General Fees

 

 

 

Request for a Section 39 Liquor Licence Certificate

195.50

200.00

200.00

Premises Plan Assessment Fee - miscellaneous

159.50

164.00

164.00

Request for Inspection of Premises - miscellaneous

178.00

183.00

183.00

Request for Premises Inspection Report

157.50

162.00

162.00

Reports to Settlement agents

157.50

162.00

162.00

Copy of  Certificate of analysis

27.50

28.00

28.00

 

 

 

 

TOWN PLANNING RELATED FEES

 

 

 

 

 

 

 

Fees for planning services listed in the Planning and Development Regulations 2009

As per the maximum fee listed in Schedule 2, Planning and Development Regulations 2009

As per the maximum fee listed in Schedule 2, Planning and Development Regulations 2009

As per the maximum fee listed in Schedule 2, Planning and Development Regulations 2009

Miscellaneous Planning Consent Applications

 

 

 

Provision of written advice confirming compliance with town planning and/or environmental health matters, and/or advising of town planning and environmental health requirements, prior to submissions of an application (per hour charge).

73.00

73.00

73.00

Research Fee for Planning Information (per hour charge)

104.00

107.00

107.00

Certificate of Local Planning Authority (or Local Government Authority where appropriate)

146.00

150.00

150.00

Extension of term of approval, approval of modified plans or reconsideration of conditions of approval where application is received more than 28 days from the date of the original decision (no fees are payable where application received within 28 days)

20% of the planning application fee that would apply to a new application, with the minimum fee being the fee payable for an application for planning consent.

As per the maximum fee listed in Schedule 2, Planning and Development Regulations 2009

As per the maximum fee listed in Schedule 2, Planning and Development Regulations 2009

Reconsideration of decision to refuse application for planning consent where application is received more than 28 days from the date of the original decision (no fees are payable where application received within 28 days)

40% of the planning application fee that would apply to a new application, with the minimum fee being the fee payable for an application for planning consent.

40% of the planning application fee that would apply to a new application, with the minimum fee being the fee payable for an application for planning consent.

40% of the planning application fee that would apply to a new application, with the minimum fee being the fee payable for an application for planning consent.

Assessment of plans or detailed documents required pursuant to a DGP, DAP or site-specific zoning provisions prior to development or subdivision.

Planning application fee as per Schedule 2 Planning and Development Regulations 2009, plus GST.

Planning application fee as per Schedule 2 Planning and Development Regulations 2009, plus GST.

Planning application fee as per Schedule 2 Planning and Development Regulations 2009, plus GST.

Permit to use (waived on the first callout or inspection)

162.00

167.00

167.00

Permit to commence (waived on the first callout or inspection)

162.00

167.00

167.00

Landgate Search

Cost plus 30%

Cost plus 30%

Cost plus 30%

Rcodes variation applications

Planning application fee as per Schedule 2 Planning and Development Regulations 2009

Planning application fee as per Schedule 2 Planning and Development Regulations 2009

Planning application fee as per Schedule 2 Planning and Development Regulations 2009

Agency referral fee (in addition to application fee)

121.00

124.00

124.00

Planning application consultation - neighbour and agency only (in addition to application fee)

121.00

124.00

124.00

Planning application consultation - requiring public advertising (in addition to application fee)

382.00

393.00

393.00

Applications for planning approval when required ONLY due to inclusion of property on adopted Heritage List

Full Fee Waiver ($0)

Full Fee Waiver ($0)

Full Fee Waiver ($0)

 

 

 

 

Portable Sign Licence Fee - Introductory

New

50.00

50.00

Portable Sign Licence Fee - Non Introductory

New

219.00

219.00

 

 

 

 

Provision of Hard Copy of Approved Plans

 

 

 

A4 Photocopy

15.00

16.00

16.00

A3 Photocopy

18.00

19.00

19.00

Computer Plotting (full colour) per sheet

 

 

 

A4 Sheet

31.00

32.00

32.00

A3 Sheet

36.00

37.00

37.00

A2 Sheet

46.00

47.00

47.00

A1 Sheet

70.00

72.00

72.00

 

 

 

 

Legal Agreements

 

 

 

Planning & Building Agreement Preparation Fees

At cost plus GST

At cost plus GST

At cost plus GST

Planning & Building Agreement Preparation Fees - External

At cost plus GST

At cost plus GST

At cost plus GST

 

 

 

 

RANGER & FIRE SERVICE RELATED FEES

 

 

 

 

 

 

ANIMAL CONTROL

 

 

 

 

 

 

 

Registration tag re-issue

Nil

Nil

Nil

 

 

 

 

Other LGA Registration transfer - Dogs & Cats

Nil

Nil

Nil

 

 

 

 

Cat Traps

 

 

 

Cat Trap refundable deposit when requesting trap

100.00

100.00

100.00

 

 

 

 

Application Fees

 

 

 

Application for permission to keep more than two cats

75.00

77.00

77.00

Application for permission to keep more than two dogs

75.00

77.00

77.00

Application for licence/renewal of licence to keep an approved cattery establishment

206.00

212.00

212.00

Application for licence/renewal of licence to keep an approved kennel establishment

206.00

212.00

212.00

 

 

 

 

Dangerous Dogs

 

 

 

Dangerous Dog (Declared) compliance and annual inspection fee

100.00

100.00

100.00

 

 

 

 

IMPOUNDING FEES - ANIMALS

 

 

 

 

 

 

 

Impounding Fees - Dogs

 

 

 

Dog - Animal Facility Administration Fee

175.00

180.00

180.00

Sustenance Fees for first 72 hours

0.00

0.00

0.00

Sustenance Fees per day after 72 hours

29.00

30.00

30.00

 

 

 

 

Impounding Fees - Cats

 

 

 

Cat Impoundment Fee

175.00

180.00

180.00

Sustenance Fees for first 72 hours

0.00

0.00

0.00

Sustenance Fees per day after 72 hours

29.00

30.00

30.00

 

 

 

 

Ranger Fees to impound stock

 

 

 

Stock (1) to include entire horses, mules, asses, camels, bulls or boars, per head

 

 

 

 - if impounded after 6am & before 6pm

112.00

115.00

115.00

 - if impounded after 6pm and before 6am

136.50

140.00

140.00

 

 

 

 

Stock (2) to include mares, gelding, colts, fillies, foals, oxen, cows, steers, heifers, calves, rams or pigs - per head

 

 

 

 - if impounded after 6am & before 6pm

112.00

115.00

115.00

 - if impounded after 6pm and before 6am

136.50

140.00

140.00

 

 

 

 

Stock (3) to include wethers, ewes, lambs, goats - per head

 

 

 

 - if impounded after 6am & before 6pm

82.00

84.00

84.00

 - if impounded after 6pm and before 6am

105.50

108.00

108.00

 

 

 

 

Stock Poundage Fee

 

 

 

Stock (1) to include entire horses, mules, asses, camels, bulls or boars above or apparently above the age of 2 years - per head

 

 

 

 - First 24 hours or part

27.00

28.00

28.00

 - Subsequently each 24 hours or part

16.00

16.50

16.50

 

 

 

 

Stock (2) to include entire horses, mules, asses, camels, bulls or boars under age of 2 years - per head

 

 

 

 - First 24 hours or part

27.00

28.00

28.00

 - Subsequently each 24 hours or part

16.00

16.50

16.50

 

 

 

 

Stock (3) to include mares, gelding, colts, fillies, foals, oxen, cows, steers, heifers, calves, rams or pigs - per head

 

 

 

 - First 24 hours or part

27.00

28.00

28.00

 - Subsequently each 24 hours or part

16.00

16.50

16.50

 

 

 

 

Stock (4) to include wethers, ewes, lambs, goats - per head

 

 

 

 - First 24 hours or part

27.00

28.00

28.00

 - Subsequently each 24 hours or part

16.00

16.50

16.50

No charge is payable in respect of a suckling animal under the age of 6 months running with its mother

 

 

 

 

 

 

 

Sustenance of Impounded Stock

 

 

 

Stock (1) to include entire horses, mules, asses, camels, bulls or boars above or apparently above the age of 2 years - per head

 

 

 

 - For each 24 hours or part

14.00

14.50

14.50

 

 

 

 

Stock (2) pigs of any description - per head

 

 

 

 - For each 24 hours or part

14.00

14.50

14.50

 

 

 

 

Stock (3) rams, wethers, ewes, lambs or goats per head

 

 

 

 - For each 24 hours or part

14.00

14.50

14.50

No charge is payable in respect of a suckling animal under the age of 6 months running with its mother

 

 

 

 

 

 

 

IMPOUNDING FEES - OTHER

 

 

 

 

 

 

 

Signs

 

 

 

 Portable Signs

74.00

76.00

76.00

 Fixed Sign

140.00

144.00

144.00

 

 

 

 

Beach Shelters and Other Structures

 

 

 

Impounded Beach Shelter or Other Structure

120.00

123.00

123.00

 

 

 

 

Motor Vehicles

 

 

 

Impounded Motor Vehicle - per vehicle

128.00

132.00

132.00

Daily Impoundment Fee

27.00

28.00

28.00

Impounded Motor Vehicle Towing Fee - at cost

At Cost

At Cost

At Cost

 

 

 

 

Shopping Trolleys

 

 

 

Impounded Shopping Trolley - per trolley

70.50

72.50

72.50

 

 

 

 

RANGER & FIRE SERVICES - ADMIN COSTS

 

 

 

 Ranger time per hour

125.91

129.09

142.00

 Ranger travelling costs (mileage): per kilometre

1.27

1.36

1.50

 

 

 

 

RANGER & FIRE SERVICES - MISCELLANEOUS

 

 

 

 

 

 

 

Application for permit pursuant to Thoroughfares Local Law where no fee otherwise identified

319.00

328.00

328.00

Application for Temporary Parking Permit - (per day or part thereof)

34.00

35.00

35.00

Application for beach/reserve vehicle access permit - per day

12.00

12.50

12.50

Application for beach/reserve/commercial fisher vehicle access permit - Annual permit

157.50

110.00

110.00

Application for beach/reserve/commercial fisher vehicle access permit - 3 year permit

157.50

162.00

162.00

Application for beach/reserve/commercial fisher vehicle access permit - renewal of permit

107.00

110.00

110.00

Dog disposal / rehousing fee: voluntary surrender by owner: fee per dog

133.00

137.00

137.00

 

 

 

 

Fire Hazard Clearing

 

 

 

 - Administration Fee

131.00

135.00

135.00

 - Contractors Fee: actual cost

At Cost Plus GST

At Cost Plus GST

At Cost Plus GST

 

 

 

 

MEELUP REGIONAL PARK

 

 

 

 

 

 

 

Competitor Charges

 

 

 

Trail events - per competitor                                                                                                         For events and activities including mountain biking, off road running, off road triathlon, adventure race.

2.91

3.00

3.30

Site based events - per patron/competitor                                                                                               Charge or fee is imposed on patrons/competitors attending the event and or activity but excluding leavers activities

3.86

4.00

4.40

 

 

 

 

Event Bonds

 

 

 

Category 1 (< 500 patrons)

2,500.00

2,575.00

2,575.00

Category 2 (500 - 2,500 patrons)

5,000.00

5,150.00

5,150.00

Category 3 (> 2,500 patrons)

10,000.00

10,300.00

10,300.00

 

 

 

 

Brochure

 

 

 

Wildflowers Brochure

2.73

2.82

3.10

 

 

 

 

ENGINEERING & WORKS SERVICES

 

 

 

 

 

 

Major Projects

 

 

 

Consultancy charge out rates subject to Contract negotiation where applicable

 

 

 

Project Manager Advisor

154.55

154.55

170.00

Chief Executive Officer

227.27

227.27

250.00

Cultural Planner

77.27

77.27

85.00

Strategic Planner

77.27

77.27

85.00

Finance Officer

67.27

67.27

74.00

Administration Officer

67.27

67.27

74.00

 

 

 

 

Charge-out rates: City staff undertaking consultancy/ contract work for other local government authorities    

 

 

 

- Manager Level

159.09

159.09

175.00

- Co-ordinator Level

122.73

122.73

135.00

- Technical Officer Level

109.09

109.09

120.00

 

 

 

MISCELLANEOUS

 

 

 

 

 

 

 

Reinstatements/ Private Works

 

 

 

Road reserves charge for reinstatement of road reserves is the full cost plus profit margin as per Policy

Cost plus 30% plus GST

Cost plus 30% plus GST

Cost plus 30% plus GST

Private works charge for works requested to be undertaken by City resources is the full cost plus profit margin as per Policy

Cost plus 30% plus GST

Cost plus 30% plus GST

Cost plus 30% plus GST

 

 

 

 

Other crossing place related services

 

 

 

Saw cutting & removal of kerbing/ m (minimum charge $100)

Cost plus 30% plus GST

Cost plus 30% plus GST

Cost plus 30% plus GST

Concrete apron for brick paved crossovers/ m

Cost plus 30% plus GST

Cost plus 30% plus GST

Cost plus 30% plus GST

Spray seal pothole repairs/m2 (minimum charge $100)

Cost plus 30% plus GST

Cost plus 30% plus GST

Cost plus 30% plus GST

Asphalt pothole repairs/m2 (minimum charge $100)

Cost plus 30% plus GST

Cost plus 30% plus GST

Cost plus 30% plus GST

 

 

 

 

Outstanding Works Bond determined by the Chief Executive Officer

 

 

 

If the number of work items outstanding < 5

Value + 50%

Value + 50%

Value + 50%

I