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Finance Committee Agenda

 

 

 

19 April 2018

 

 

 

 

 


ALL INFORMATION AVAILABLE IN VARIOUS FORMATS ON REQUEST

city@busselton.wa.gov.au

 

 


CITY OF BUSSELTON

MEETING NOTICE AND AGENDA – 19 April 2018

 

 

 

TO:                  THE MAYOR AND COUNCILLORS

 

 

NOTICE is given that a meeting of the Finance Committee will be held in the Committee Room, Administration Building, Southern Drive, Busselton on Thursday, 19 April 2018, commencing at 9.30am.

 

The attendance of Committee Members is respectfully requested.

 

 

Disclaimer

 

Statements or decisions made at Council meetings or briefings should not be relied on (or acted upon) by an applicant or any other person or entity until subsequent written notification has been given by or received from the City of Busselton. Without derogating from the generality of the above, approval of planning applications and building permits and acceptance of tenders and quotations will only become effective once written notice to that effect has been given to relevant parties. The City of Busselton expressly disclaims any liability for any loss arising from any person or body relying on any statement or decision made during a Council meeting or briefing.

 

 

 

PAUL NEEDHAM

 

A/CHIEF EXECUTIVE OFFICER

 

12 April 2018


CITY OF BUSSELTON

Agenda FOR THE Finance Committee MEETING TO BE HELD ON 19 April 2018

TABLE OF CONTENTS

 

ITEM NO.                                        SUBJECT                                                                                                                              PAGE NO.

1....... Declaration of Opening and Announcement of Visitors. 4

2....... Attendance. 4

3....... Public Question Time. 4

4....... Disclosure Of Interests. 4

5....... Confirmation Of Minutes. 4

5.1          Minutes of the Finance Committee Meeting held 15 March 2018. 4

6....... Reports. 5

6.1          ASSET MANAGEMENT REPORT. 5

6.2          DONATIONS/CONTRIBUTIONS AND SUBSIDIES FUND - MARCH 2018. 40

6.3          2018/19 DRAFT LIST OF FEES AND CHARGES. 42

6.4          FINANCIAL ACTIVITY STATEMENTS - PERIOD ENDING 31 MARCH 2018. 90

6.5          LIST OF PAYMENTS MADE MARCH 2018. 113

6.6          BUDGET AMENDMENT REQUEST. 130

7....... General Discussion Items. 133

8....... Next Meeting Date. 133

9....... Closure. 133

 


Finance Committee                                                             4                                                                        19 April 2018

 

1.               Declaration of Opening and Announcement of Visitors

2.               Attendance 

Apologies

3.               Public Question Time  

4.               Disclosure Of Interests

5.               Confirmation Of Minutes

5.1             Minutes of the Finance Committee Meeting held 15 March 2018

Recommendation

That the Minutes of the Finance Committee Meeting held 15 March 2018 be confirmed as a true and correct record.

 


Finance Committee                                                             6                                                                        19 April 2018

6.               Reports

6.1             ASSET MANAGEMENT REPORT

SUBJECT INDEX:

 

STRATEGIC OBJECTIVE:

Assets are well maintained and responsibly managed.

BUSINESS UNIT:

Engineering and Facilities Services

ACTIVITY UNIT:

 

REPORTING OFFICER:

Asset Coordinator - Daniel Hall

AUTHORISING OFFICER:

Director, Engineering and Works Services - Oliver Darby

VOTING REQUIREMENT:

Simple Majority

ATTACHMENTS:

Attachment a   Costal Node Photos  

  

PRÉCIS

 

The Purpose of this report is to provide the Finance Committee with asset management information relevant to the financial management of the City of Busselton.  It will outline what the activities are and how they may or may not impact the financial management of the City. It is not intended as an exhaustive list of all the asset management undertakings for the period, rather a targeted report detailing issues relevant to the Finance Committee.

 

This report provides an overview of methodology proposed distribution of developer contributions monies to asset renewal projects. It is intended to provide this overview prior to the Council undertaking the 2018/19 Annual budget deliberations.

 

Asset Management Report

 

The Asset Management team have recently undertaken an exercise of matching currently held developer contributions monies with potential renewal / upgrade projects. The purpose being to create an avenue by which these funds can be expended to realise their purpose of providing a benefit to the community. A large proportion of these funds have been held by the City for some time and this has occurred for a variety of reasons, however the most common factors being that on its own the amount is too minor to undertake any meaningful renewal works; or the purpose for which it has been collected is no longer relevant or not required to be undertaken. This has led to the situation whereby large sums of money have built up over time. In order to release these funds for the community benefit a decision needs to be made on how we can best apply these funds. A planned approach to accessing these funds will ensure that they are able to be effectively expended on assets which require renewal.

 

The contributions as referred to above, were collected as a requirement of the City’s Development Contribution Policy (2010), which is administered under the guidance of the Local Planning Policy Manual. The Local Planning Policy Manual comprises nine local planning policies overall. These are enforced under Local Planning Scheme 21.

 

The Development Contribution Policy is item six within the Local Planning Policy Manual. It sets out the basis for assigning a contribution amount in instances where a development approval has (or is likely to) increase demand for community infrastructure. The Policy seeks to undertake this in an equitable manner, reflecting the size and nature of the development.

 


 

The Development Contribution Policy  provides detailed information of the following areas;

 

·    Percentage for Art,

·    Mosquito Control Contribution,

·    Road, Footpath and Cycle Network Upgrade Contribution; and

·    Drainage Infill Contributions.

 

This report provides detail on planned expenditure of Road, Footpath and Cycle Network Upgrade Contribution and Drainage Infill Contributions.

 

 

The Assessment

 

There is currently a total amount of $1,890,955 in unspent contributions funds for Road, Footpath and Cycle Network Upgrade Contributions. This is made up of $1,616,405 in contributions under the old policy and $274,550 from the new policy.

 

The individual amounts making up the total under the old Policy, have been broken into three categories based on values as shown in the table below.

 

Table 1 Contributions by Value

Category (individual CWKS)

Amount

Percentage of Total

Less than $10,000

$894,359

55%

$10,001 – $20,000

$190,111

12%

$20,001 plus

$531,935

33%

Total

$1,616,405

100%

 

As the table demonstrates, the highest percentage is attributed to contributions of less than $10,000 at 51%. This total of $894,359 is made up of 588 individual amounts, each with a different intended purpose. This highlights the difficulty that can be faced when trying to allocate this money against an appropriate renewal project matching its very specific purpose. The next highest in terms of overall value is the contributions over $20,001 (33%); followed by $10,001 – $20,000 at $190,111 (12%)

 

All Contributions by Location

 

In terms of where it is proposed the funds can be spent, this is governed by the localities within the Municipal area. Table 2 below, shows the total amounts broken down and summarised by locality.

 


 

Table 2 Contributions by Locality

Locality

Amount

$

Abbey

124,097

Acton Park

9,790

Ambergate

36,178

Boallia

1,001

Bovell

1,006

Broadwater

338,520

Busselton

199,779

Carbunup River

24,479

Chapman Hill

5,566

Dunsborough

139,927

Eagle Bay

21,053

Geographe

40,087

Kalgup

5,330

Kaloorup

1,036

Ludlow

1,994

Marybrook

14,725

Metricup

20,922

Quedjinup

13,552

Quindalup

36,184

Sabina River

6,251

Tutunup

4,646

Vasse

47,916

Walsall

2,056

West Busselton

313,371

Wilyabrup

18,072

Wonnerup

4,146

Yallingup

59,056

Yallingup Siding

41,957

Yalyalup

76,719

Yelverton

6,989

Total

1,616,405

 

The intention when collecting these contributions was to benefit the immediate area in which the development took place. This unfortunately meant that in most instances specific roads and infrastructure in the new development were nominated as the intended target for these monies.

 

The proposal with the contributions of less than $10,000 is that they should be applied to infrastructure renewal and upgrades on any project within the geographical locality that they were intended. By doing this, a large proportion of these funds can be expended, and will benefit the local community as intended, if not necessarily on a specific road or pathway.

 

For contributions greater than $10,000 more target specific expenditure should be applied, however there are instances where the specified works have already been completed or the specified infrastructure is no longer required or possible, in which case the monies should be applied to the immediate surrounding area.

 

By following this proposed distribution it will be possible to expend some $770,250 of these funds on capital road projects in 2018/2019, and a further $115,200 on projects other than roads, (footpaths and community infrastructure). A further $565,000 has also been identified as being able to be utilised on projects in the next few years both as direct contribution to specific projects or as the City’s required matching contribution to projects funded by other sources, e.g. Regional Roads Group. By doing this the City can generate significant funding for some projects.

 

It is understood that the Finance Committee had previously been briefed on these proposals.

 

New Policy

The amounts received under the new policy are to fund Distributor Road upgrades and Dual Use Path (DUP) and Footpath Upgrades as per the requirements of the Policy. Distributor Roads as defined within the Policy are Roads managed by the City that provide a linkage between neighbourhoods and serve larger catchment areas.  These Roads are shown in the table below.

 

Table 2 Distributor roads as Defined within the Policy.

 

Road Name

Locality

 Bussell Highway

Busselton

 Albert Street

Busselton

 Causeway Road

Busselton

 Barlee Street

Busselton

 West Street

Busselton

 Strelley Street

Busselton

 Fairway Drive

Broad Water

 Cape Nat Road

Dunsborough

 Naturaliste Tce

Dunsborough

 Layman Road

Geographe

 

The contributions under the new policy for DUP and footpaths are governed by locality and generally intended to be used for upgrades in older urban areas. This is designed to bring the paths in these older areas up to a modern standard (particularly in path width) to accommodate increased usage generated by development of these areas.

 

Table 3 below provides an overview of the amounts collected within each locality for both Roads and Paths.

 

Table 3 Contributions by Locality

 

 

Busselton

Broadwater

Dunsborough

Geographe

Rural

Total

Distributor Road Upgrades

           3,140

             183,690

                 4,602

            4,193

     38,511

              234,136

DUP & Footpath Upgrades

         15,378

               10,152

                 1,202

          13,682

               -  

                40,414

Total

 

         18,518

             193,842

                 5,804

          17,875

     38,511

              274,550

 

 


 

Distribution of Funds

 

The next stage in the process, following the determination of available funds, categories for expenditure and locality to be expended; was to assess all asset management plan projects within the current planning horizon and determine whether they could be funded / part funded via the contributions.

 

This was required to be carried out within the locality and asset type parameters as determined at the time the contributions were collected. For example a contribution collected for footpaths within Broadwater would need to be allocated to a footpath project within the locality of Broadwater. It was determined that, where appropriate, funds could be grouped together for one project; however would still need to comply by asset type and locality.

 

 Engineering & Works Services – Regional Road Group/Busselton Traffic Study Funding Update

 

The following information provides an update of the progress of the works and design services of the various roadworks projects funded via the South West Regional Road Group and the Busselton Traffic Study.  This information forms part of the CEO’s KPI’s.

 

Regional Road Group Road Project Grants Background

 

There is 10 Regional Road Groups (RRG) in WA, established under the State Road Funds to Local Government Agreement. The City of Busselton is a member of the South West Group comprising 15 other local government areas, including the Cities of Bunbury and Mandurah and the Shires of Harvey, Collie, Dardanup, Capel, Augusta-Margaret River, Nannup, Manjimup, Bridgetown-Greenbushes, Boyup Brook, Waroona, Boddington, Murray and Donnybrook-Balingup.

 

The RRG is guided by a document referred to as the Roads 2030; this document identifies roads within the various councils that are of regional significance. These Local Government roads (as contained in the Roads 2030 document) are reviewed on a five yearly interval to assess the effects of changing circumstances and demand on the local road network. New roads can added through this process although the justification can be difficult and is not automatically guaranteed.

 

The City of Busselton currently has 21 Roads of Regional Significance on the list. These as detailed in alphabetical order in the table below.

 

 

Ø Albert Street

Ø North Jindong Road

Ø Bussell Highway

Ø Payne Road

Ø Cape Naturaliste Road

Ø Peel Terrace

Ø Causeway Road

Ø Queen Elizabeth Avenue

Ø Commonage Road

Ø Queen Street

Ø Fairway Drive

Ø Roy Road

Ø Jindong – Treeton Road

Ø Strelly Street

Ø Layman Road

Ø Tuart Drive

Ø Ludlow – Hithergreen Road

Ø Vasse-Yallingup Siding Road

Ø Metricup Road

Ø Wildwood Road

 

Ø Yallingup Beach Road

 

Each year the City applies for funding based on works required derived either from an Asset management perspective or more recently as a result of the Busselton Traffic Study outcomes. All projects applied for by the group are then reviewed, prioritised and ranked based on the South West Regional Road Group Road Project Prioritisation Guidelines.

Funding for eligible projects is based on a 2/3rd RRG and 1/3rd LGA basis. The City is required to contribute the 1/3rd of the cost of any project from its own funds. There is also a maximum per project per year distribution of $500,000 RRG funding thus no project can exceed $750,000 combined funding in any given year unless the City contributes in excess of its 1/3rd. Projects can however be staged over multiple years at the maximum allowable amount.

 

The group has an Expenditure Performance Target of 90% of Grants assigned to be expended annually.

 

It is important to note that the funding associated with RRG is treated as a funding pool and distributed accordingly above. The pool is treated in two different ways and is dependent on the type of endorsed project. Projects for both funding streams can be either a one off project or a longer term ongoing project. A one off project may be a reconstruction or reseal of a particular road or section of road, the work is completed in that financial year and no further works are required on that road. Any surplus funds on completion of the one off project are returned to the funding pool where the funding gets redistributed amongst the other RRG local Governments. Or by request (requires RRG approval) the funds can be transferred to other RRG budgeted projects.

 

Long term projects or ongoing projects are projects that have been budgeted and programmed to complete over a number of years, generally commencing with detailed design work, service relocation and finally construction. Similar to a one off project in any one year unspent funds can be returned to the funding pool. This is however with the knowledge that funding has been allocated for the following year. Or as in the situation the City of Busselton has taken, is to carry funds over in order to retain the funds and bank it with future year’s allocations. This allows a larger scale project to be completed in a one off manner. The long term projects are nominated over a set period, generally up to 5 years, where the project exceeds this delivery timeframe it will need to be reapplied for and be assessed against other nominated RRG projects.

 

Current Year Projects and Progress Commentary

 

The RRG funding is broken into two (2) separate allocation streams being Preservation or Improvement works:.

 

Ø Preservation works largely involve the reconditioning of the existing infrastructure with only minor improvements.

 

Ø Improvement works are to expand the infrastructure, increase its capacity or other significant works. Improvement works usually required more detailed design and planning, sometimes environmental considerations & service relocations are needed and projects are generally located in high density areas.

 

In 2017/18 the City has five (5) Roads where there are 11 individual assigned Main Roads RRG project numbers representing 6 separate project scopes. All but one of these project are categorised as improvement projects.

 

NOTE:  Main Roads WA (MRWA) assigned a new project number annually whereby the City consolidates any project carryovers into any new project allocations.

 


 

Project Name - Strelly Street                                                                                      Project Budget $549,859

 

 

Financial information

 

 

Job

Budget

YTD Actual

Commitments

Project Balance

Status

S0035  Strelly Street

$549,859

$33,848

$430,182

$85,830

In progress

See detail below

 

Project Scope

 

This project is part of Busselton Dunsborough Traffic Implementation Works (Traffic Study)

 

Ø Short term- Construction of a direct link from the Busselton Bypass to West Street and essentially the Old Bussell Highway/Albert Street.  This is known as the Strelly/ Barlee/West Street Connection which offers alternative access to Busselton Town Centre, the foreshore and the Western portion of the Busselton Township. The first stage involves the relocation of services and possible land resumptions where after the construction of a new roundabout at the intersection of Strelly/Barlee Street will be undertaken.

 

Ø Long Term – Construction of Dual carriageway to the above route is envisaged by 2036.

 

Progress Report

 

Works in Progress

 

The detailed design for the roundabout has been undertaken by an external Contractor and is complete.

 

The undergrounding of power lines and the installation of street lights at the intersection of Steely/Barlee Street has been completed at the end of 2017.

 

Relocation of services, water main, and upgrade of existing asbestos cement pipes to polyethylene pipes. These works is scheduled to be commenced with in February 2018.

 

Relocation of services other services i.e. Telstra and NBN. Two Telstra pits and associated fibre optic needs has also been relocated out of the new road alignment.

 

Land resumptions – Four ( 4) parcels of land are required to be able to fit the new reworked (MRWA) roundabout at the intersection of Strelly Street/Barlee Street intersection. City officers have met with the land owners and it was agreed that the City can undertake an independent valuation of the portions of land. The valuations have been completed and negotiations with affected land owners will take place early in February 2018.


 

Community consultation - Once the final design has been received a letter drop will be done to all the property owners in the Light Industrial Area (LIA) advising them of the works. City officers have met with the directly affected landowners earlier this year to discuss the project and will be dealing with them on a one-on-one basis as part of the way forward to progress the project from design to implementation.

 

Construction works - It’s anticipated that the works will be commenced with in the 4th quarter of the 2017/18 FY i.e. May’18 – June ’18 running through to the 2018/19 FY.

 

Project Risks

 

Purchase of Land -This could also potentially delay the implementation of the project we only need one of the property owners to not agree to the land purchase and we will then be forced down the road of compulsory land acquisition that could take as long as two years.

 

There has been a strong push from the four directly affected landowners that Council consider other types of intersection treatments such as traffic signals. Recent meetings with MRWA have indicated that MRWA is against the use of traffic lights if other intersections treatments such as roundabouts can be used. In this case, a roundabout does work and the City will struggle to convince MRWA to consider traffic signals at this location. This is despite the initial and ongoing maintenance cost of traffic signals.

 

Funding - Construction of the roundabout in the current financial year is dependent on the outcome of the funding remaining after all services have been relocated and the land purchases have been finalised. Note however the City has already secured additional funding via RRG for the 18-19 Financial Year (FY), which equates to $450,000 ($300,000 from the RRG and $150,000 from the City).

 

 

 


 

Project Name – Layman Road                                                                                    Project Budget $672,701

 

Financial information

 

Job

Budget

YTD Actual

Commitments

Project Balance

Status

S0049  Layman Road

$672,701

$531,365

$1,260

$140,076

Completed

 

 

Project Scope

 

This project was undertaken over four years and consisted of a full reconstruction, upgrade of drainage, street lighting and minor landscaping. This was from Navigation Way to Ford Road.

 

Progress Report

 

Works in Progress

 

This project has been completed. City officers have been advised verbally that the balance of the project funding will not be able to be transferred to other sections of Layman Road, as the existing project grant funding was for a road improvement project not a road preservation project (see paragraph above Current Year Projects and Progress Commentary for a definition of these). These two (2) types of projects get scored and ranked differently and in the case of Layman Road, moving the funding to another section of Layman Road will not qualify the scoring required to justify the funding being moved. As the currently funded works are funded as preservation projects.

 

Project Risks

 

MRW has verbally advised that the balance of the funding will not be allowed to be used on another section of Layman Road and the City will be required to return the money to the Regional Road Group funding pool.

 

 

 

 

 

 

 

 

 


 

Project Name – Causeway Road                                                                                Project Budget $139,032

 

 

Financial information

 

Job

Budget

YTD Actual

Commitments

Project Balance

Status

S0051 Causeway Road

$139,032

$67,434

$21,036

$50,562

Ongoing

 

Project Scope

 

This project is part of Busselton Dunsborough Traffic Implementation Works (Traffic Study)

 

Ø Short Term- Construction of a roundabout on Causeway Road providing access to the new Eastern Link Bridge and Rosemary Drive.

Ø Short term- Construction of dual lane roundabout at Rosemary, Dual lane roundabout at Strelly street and dualing between Strelly st and Rosemary Drive

Ø Long Term – Construction of Dual carriageway from Busselton Bypass to Peel Terrace, 2036.

 

Note- Funding Received to date is predominantly for the detailed design of the above works that includes the new roundabout at Rosemary Drive.

 

Progress Report

 

Works in Progress

 

The majority of this funding is going towards the cost of the detail designs work being undertaken by Calibre as well as the relocation of services such as fibre optic communication cables.

 

It was recently agreed to add the Strelly Street Roundabout and dualing Causeway road From Rosemary Drive to Causeway Road. This detailed design work will be underway shortly.

 

Project Risks

 

Note however the City has already secured funding via RRG for the 18-19 FY which equates to $750,000 ($500,000 from the RRG and $250,000 from the City).

Funding and costs for the new inclusions requires detailing and programming. Consideration of how the stages of the projects are implemented requires further planning.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Project Name – S0064 Peel Terrace                                                                         Project Budget $1,102,549

 

 

Financial information

 

Job

Budget

YTD Actual

Commitments

Project Balance

Status

S0064 Peel Terrace

$1,102,549

$42,728

$758,958

$300,863

Ongoing

 

Project Scope

 

This project is part of Busselton Dunsborough Traffic Implementation Works (Traffic Study)

 

Ø This is for the reconstruction of the section of road along Peel Terrace from Queen Street to Stanley Place, construction of a new roundabout at the intersection of Peel Terrace and Camilleri Street and construction of a new roundabout at the intersection of Peel Terrace and Brown Street. The project includes all design works and service relocations.

 

Progress Report

 

Works in Progress

 

Design Works – the design work on the section of Peel Terrace between Queen Street and Brown Street is currently underway and preliminary design drawings were completed in December 2017 and these drawing are currently being reviewed by City Staff in order to be issued for construction/tender.

 

These works include the upgrade of the existing road pavement between Queen Street and Stanley Place, as this section of road is in desperate state of repair. A new roundabout at the intersections of Peel Terrace, Stanley Place and Cammilleri Street.  As well as a new roundabout at Peel Terrace and Brown Street.

 

Relocation of services - Western Power undergrounding of power along Peel Terrace has been designed to be delivered in two phases. Phase 1 is the undergrounding of power and new street lights on Peel Terrace between Queen Street and Camilleri Street. Phase 2 is the undergrounding of power and new street lighting on Peel Terrace between Camilleri Street and Brown Street.

 

The designs for these works have been submitted to Western Power in July/August 2017, the City received the quotation for undertaking these works in January 2018, and purchase orders have been raised for Western Power to undertake these works. Works would commence within 45 days of the receipt of a PO.

 

Relocation of services - Telstra and Optus. Two pits Telstra and Optus and the associated fibre optic needs to be relocated out of the new Eastern Link road alignment. The designs are in progress and a quote for these works has been received. It’s anticipated that the relocation works will commence in February /March’18. (Worst case scenario.)

 

Land resumptions - both the two new roundabouts at Peel Terrace/Cammilleri Street and Peel Terrace/Brown Street will be encroaching land that falls outside the existing road reserve. The new roundabout at Cammilleri Street encroaches Reserve 52822 – State WA – Current Purposes – Carpark. The new roundabout at Brown Street encroaches Lot 7 (73 Peel Terrace) of which the owner is City of Busselton.

 

Environmental Approvals are currently underway. The environmental approval for the new Eastern Link Bridge was submitted for approval to Environmental Protection Authority (EPA) in early January. Although it is expected that a determination by the EPA could be with the City in February 2018, this determination can take up to three months. (A detailed progress report on the Environmental Approval can be provided upon request.) Note that this will not affect the works on Peel Terrace, only the works associated with the Eastern Link and the connection to Peel Terrace.  Should there be a delay in the environmental approvals (pending the relocation of WP) these works will commence with the leg of the Eastern link not being completed.

 

Construction works, it’s anticipated that the works will be commenced with in the 4th quarter of the 2017/18 FY i.e. May’18, budget permitting. Noting that further funds are available for this project in the 18-19 FY.

 

Project Risks

 

Western Power delays in getting the undergrounding of power completed before mid-April 2018. This could potentially delay the road upgrades for the new roundabouts at Peel Terrace /Cammilleri Street and Peel Terrace/Brown Street.

 

The environmental approval is currently underway. The Environmental approval could potentially be delayed if the construction of the new Eastern Link Bridge over the Vasse River is objected against. (Note comment above)

 

Funding - Construction of the roundabouts and the upgrade of Peel Terrace in the current financial year is dependent on the outcome of the funding remaining after all services have been relocated. Note however the City has already secured funding via RRG for the 18-19 FY which equates to $750,000 ($500,000 from the RRG and $250,000 from the City).

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Project Name – S0066 Queen Street                                                                      Project Budget $254,412

 

Financial information

 

Job

Budget

YTD Actual

Commitments

Project Balance

Status

S0066 Queen Street

$254,412

$27,403

$24,713

$202,296

Ongoing

 

Project Scope

 

This project is part of Busselton Dunsborough Traffic Implementation Works (Traffic Study)

 

Ø Short term- Minor modifications to the road layout and lanes on the section of Queen Street from Peel terrace and Albert street. Detailed design and modelling associated with traffic congestion and the improvement of traffic flow into the town centre. Redesign and re-programming of traffic signal sequencing at the intersection of Queen and Albert and West/Albert.

 

Ø Long Term- The intersection to be upgraded to accommodate Causeway Road to be a dual carriage way.

 

Note- Funding Received to date is predominantly for the detailed design of the above works.

 

Progress Report

 

Works in Progress

 

Detailed modelling has been undertaken of numerous options associated with the intersection treatments for this area.

 

City Officers have narrowed the intersection design of Queen/Albert Street down to a roundabout in lieu of the Traffic Signals. This option will require additional traffic modelling and preliminary designs to establish if this is a viable option.

No final design has been determined at this point as priority has been given to the completion of the Eastern Link, Peel Terrace upgrade and the Barlee Street/Strelly Street upgrades. Noting that we would expect to complete the detailed design of this area towards the end of the financial year. It is likely that this will not expend all of the current funds allocated to this project and remaining funds may have to be returned to the MRWA RRG.

 

Minor road upgrades have been completed, lane upgrades and channelization.

 

Relocation of Services such as Telstra and Western Power is currently being investigated.

 

City officers have engaged a specialist consultant to do a detailed assessment of the Traffic Signal sequencing along all the entire Bussell Highway to establish if there are options to switch over from normal traffic to peak flow traffic. This investigation is still underway working in consultation with MRWA.

 

Project Risks

 

A final design of this intersection cannot be completed until further detailed modelling of various options can be finalised. This is in order to develop the most appropriate design that caters for all the associated different factors such as East/West and North/South Access, minimising service relocation, minimising land acquisition, minimising the use of the reserve all with the intention of improving traffic flow. This can only be done when other elements of the traffic study as detailed above are finalised. This will be the most complicated and risky part of the overall project and will require the appropriate attention to finalise. Currently City officers are prioritising the Eastern Link works, Peel Terrace works and the Barlee Street/Strelly Street connection.

 

The risk is remaining funds may be required to be carried over. However the City will request consideration to use these funds on Barlee Street/Strelly Street intersection works. Noting that RRG approval will be required for this to occur, alternatively to this the funds on completion of design works will have to be returned to the RRG funding pool.

 

 

Project Name – Layman Road                                                                                   Project Budget $600,000

 

Financial information

 

Job

Budget

YTD Actual

Commitments

Project Balance

Status

S0067  Layman Road

$600,000

$5,034

$0

$594,966

Ongoing

 

Project Scope

 

Reconstruction between SLK 3250 and SLK 3620, Asphalt overlay between SLK 5010 to 5110 and Asphalt overlay with drainage improvements between SLK 6000 to 6500.

 

Progress Report

 

Works in Progress

 

Design works completed and ready to be issued for construction. Works to commence in February 2018 after IronMan and school holidays and to be completed in April 2018.

 

Project Risks

 

Unexpected construction issues not identified in the design causing delays to half IronMan in May 2018. Risk is currently low for this issue.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Project Name – S0068 Georgiana Molloy Bus Bay Facilities                         Project Budget $200,000

 

Financial information

 

Job

Budget

YTD Actual

Commitments

Project Balance

Status

S0068 Georgiana Molloy

Bus Bay Facilities

$200,000

$390

$0

$199,610

Ongoing

 

 

Project Scope

 

Funding provided by State Government via Libby Mettam MLA to assist with congestion associated with School busses around the GMAS School during pick up and drop off.

 

Progress Report

 

Works in Progress

 

Numerous designs have been completed to assist Georgiana Molloy Anglican School (GMAS). The City prefers that all works associated with this project are accommodated on the school land. GMAS disagree and wish to have bus infrastructure on the City’s road reserve. City officers will be consulting local residents to determine a preferred option, as City officers are concerned that options preferred by the school will have community opposition. Consultation will occur over November 2017. On the basis that an agreed design can be finalised, works will occur over the Easter school holidays.

 

Project Risks

 

Detailed design cannot be finalised, on this basis the funds would be returned to the RRG funding pool.

Project Exceeds budget. On this basis the school will be requested to fund the balance.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Project Name – V0002 Busselton Dunsborough Traffic Implementation Works
Project Budget                                                                                                                                                    $2,325,000

 

 

Financial information

 

Job

Budget

YTD Actual

Commitments

Project Balance

Status

V0002 Busselton Dunsborough Traffic Implementation Works

$2,325,000

$0

$0

$2,325,000

Ongoing

 

Project Scope

 

Funding has been provided for all elements of Busselton Dunsborough Traffic Implementation Works (Traffic study) noting that the predominant action for this funding is the construction of the Eastern Link, connecting Causeway Road to Peel Terrace via a bridge from Rosemary Drive/Causeway Road to Peel Terrace (between Stanley Place and Cammilleri Street). This link road will provide East Busselton and Geographe-bound traffic with a more direct route.

 

Indicative estimated cost $3.8M This project costing excludes potential land acquisition, relocation of services, draining and landscaping 

 

Progress Report

 

Works in Progress

 

The City has received a grant from the federal bridge renewal program of $1.25 million towards the construction of the bridge spanning the Vasse River.

 

The bridge design, roundabout design (Rosemary, Causeway and Eastern Link Connection) and Peel terrace design is in the detailed Design Phase. The design of these works has been completed and is currently being reviewed by City staff. On receipt of the final design the works, predominantly for the eastern link bridge and Causeway Road roundabout will be put out to tender. It is likely that works on the bridge portion of the works will only be able to commence after the winter of 2018, noting that prior to this works on Peel Terrace and on Causeway Road and portions of the Eastern Link can be completed in stages.

 

The environmental approval for the new Eastern Link Bridge is currently underway and has been submitted for approval to EPA. Although it is expected that a determination by the EPA could be with the City in January 2018, this determination can take up to three months.

 

City officers are currently in negotiation with Guides WA and Scouts WA to determine the most appropriate way of relocating their facilities, which are currently located on the land where the new road works (roundabout) will be located. The relocation was finalised in January 2018.

 

Consultation on these works has commenced and meetings have been held with the general public, specific resident and stakeholders during November and December 2017.

 

Full details of the project has also been advertised in the local press, project hand-outs have also been developed and is available in the Admin building front desk.

 

Information is also available on the City’s External website and the “Council’s “Have Your Say” website.

 

 

Project Risks

 

Full Project Budget is currently insufficient however the City’s Long Term Financial Plan (LTFP) provides a mechanism by which funds can be sourced via reallocation of part of the Waste Levy. To be further reviewed in Feb/March 2018 LTFP review.

 

Project delayed by the relocation of Guides WA and Scouts WA

 

Project delayed by EPA approvals.

 

Current Progress – Narrow Seal Rural Roads

 

Rural single lane seal roads were first identified as a priority area within the 2013 Roads Asset Management Plan. Along with the adoption of the Plan, staff presented a report to the Council on the condition assessment and renewal program for rural single lane seal roads.

 

The report outlined that a large amount of road improvements were carried out in the 1960s, when State and Federal Government funding was made available to seal lengths of existing gravel roads. A majority of these roads were sealed to a width of 3.7m, which was deemed adequate at the time, but no longer conforms to current road width standards.

 

The result of this work carried out in the 1960’s was that the City now had some eighty two kilometers of rural single lane seal roads with an average seal age of twenty one years and nearing the end of its useful life. Twenty five years being the predicted average useful life for a seal within the City of Busselton.

 

The report also noted that maintenance costs on these narrow seal roads were indicatively very high, as both the seal edges and the gravel shoulders wear out more than on full width sealed roads. This is on the basis that the shoulders on the narrow seal roads get exposed to more traffic.

 

The Plan provided detail on the rural single lane seal roads and identified a priority list of roads; considered to be the most essential for renewal works within the first ten years of the plan. These priorities were based on location and linkage provided within the overall network, traffic volumes, school bus routes, tourism factors and condition.

 

The roads listed as priority roads in 2013 were; Boallia Road, Hairpin Road, North Jindong Road, Tom Cullity Drive, Puzey Road, Yelverton Road and Wonnerup South Road. Works to Abbeys Farm Road were already in progress and therefore not required to be included in the priority list.

 

Single lane Seal sections of Yoongarillup, Chapman Hill and Don Road have since been added to this list on the basis of providing network linkage in line with the other priority roads. These were added during the 2015 review.

Table 1 shows the list of priority rural single lane seal roads as it stood in 2015. Some of these roads have since been renewed. This is outlined in Table 3, below.


 

Table 1: 2015 Priority Rural Single Lane Seal Roads

 

Road Name

Priority Sections

of Single Lane Seal

Km (2015)

Tom Cullity Drive

1.9

Puzey Road

4.5

Yelverton Road

4.7

North Jindong Road

4.4

Yoongarillup Road

3.1

Boallia Road

5.3

Wonnerup South Road

5.0

Hairpin Road

5.1

Chapman Hill Road

1.6

Don Road

1.9

Total Kilometers

37.5

 

The remainder of the rural single lane seal roads are shown in Table 2. These will also be required to be renewed over time however; will be subject to further assessment before this happens. These remaining roads are generally lower traffic roads with less strategic importance than those listed as priority roads.  It is anticipated that the works to renew these, whilst including some level of upgrade works, will also include like for like renewal and rationalisation.

 

Like for like renewal may involve simply replacing the narrow seal with a new narrow seal and rationalisation could mean returning the road back to a gravel (unsealed) surface. The option of returning the road back to gravel would require some level of consultation with affected landowners before it can be undertaken.

It should also be noted here that once the priority roads are completed, the targeted and prioritised renewal of these narrow roads will cease. This will mean that all works to the remainder of the rural single lane seal roads (Table 2, below) will be assessed and prioritised against all other proposed road renewal projects. An outcome of this may be that these roads are not renewed at the same rate as the priority roads.

 


 

Table 2 Remainder of Rural Single Lane Seal Roads

 

Road Name

Length of Single
 Lane Seals
(km)

Kaloorup Road

3.03

Sugarloaf Road

2.45

Wildberry Road

0.24

Dawson Drive

0.24

Wonnerup East Road

3.73

Capel - Tutunup Road

3.36

Floodgate Road

0.70

Old Vasse Highway

1.25

Marybrook Road

0.95

Chambers Road

0.95

Florence Road

0.11

Blythe Road

1.95

Yalyalup Road

1.98

Henry Road

1.54

Oates Road

0.82

Gale Road

5.57

Willanup Rise

0.30

Princefield Road

5.86

Yallingup Siding Road

0.41

Doyle Road

1.13

Slee Road

0.82

Nuttman Road

2.23

Injidup Spring Road

0.32

Downs Road

1.60

Total Kilometers

41.50

 

Subsequent works programs since the 2015 review have seen a reduction in the total kilometers of priority narrow seal roads. Table 3 shows the anticipated remaining kilometers at the conclusion of the 2017/18 Capital works program which will see 4.7km of narrow seal for Yelverton Road renewed.


 

Table 3: 2019 Priority Rural Single Lane Seal Roads

 

Road Name

Priority Sections

of Single Lane Seal

Km (2015)

Works Completed

2015/16 – 2017/18Km

Remaining Kms at

Conclusion of 2017/18

Miamup Road

0.45

0.45

0

Tom Cullity Drive

1.9

1.9

0

Puzey Road

4.5

4.5

0

Yelverton Road

4.7

4.7

0

North Jindong Road

3.1

0

3.1

Yoongarillup Road

4.4

0

4.4

Boallia Road

5.3

0

5.3

Wonnerup South Road

5.0

1.10

5.0

Hairpin Road

5.1

0

5.1

Chapman Hill Road

1.6

0

1.6

Don Road

4.9

0

4.9

Total Kilometers

37.5

11.1

26.4

 

The total 11.1km of reconstruction was undertaken at a total cost of approximately $3.9M and will leave 26.4km of priority narrow seals remaining. During this period also other works have been undertaken to roads outside of the priority narrow list. These have been risk reduction works to Capel-Tutenup Road $121,000 for the reconstruction of a dangerous and extremely poor condition junction used by school buses. In addition was the reconstruction and widening works to Miamup Road, at a cost of $220,000. Miamup Road was handed to the City as a donated asset following a review of roads within the LGA boundaries; unfortunately a large section of this was immediately added to the priority single lane rural seals. These works where most economically completed by reconstructing together with Tom Cullity Rd - which adjoins it.

During this time the City has also upgraded a large section of Carter Road for $381,000.By sealing this previously unsealed road, the City has improved safety and reduced the whole of life costs to maintain this busy section of road. 

The works undertaken to the priority narrow seals have also subsequently reduced the overall distance of narrow seal rural roads. The total will be reduced from eighty two kilometers down to around seventy one kilometers at the conclusion of the 2017/18 financial year.


 

Chart 1 Overall Narrow Seal Roads Distance by Condition

Chart 1 illustrates the spread of condition ratings and how they have reduced over time. As the chart shows, the reductions have occurred from condition five through to condition nine. In the normal course of events you would expect that the reductions would work from condition ten, nine and downwards -essentially reducing the worst condition first.

The scheduling of the works takes into account other factors in addition to condition. These factors include safety issues (mixed width seals, edge condition etc.), traffic (vehicles per day, school bus and heavy traffic routes etc.) and factors for tourism and network linkages. These factors will, from time to time, alter the priority over and above condition; however the end goal of reducing the total kilometers of narrow roads remains the same.

Also as noted above, as the program progresses there will also be consideration for some roads to be returned to gravel or renewed in another manner that reflects their current usage of strategic importance.

Table 4 Narrow Roads Changes in Condition Ratings over Time

 

The largest reduction in condition rating has occurred in condition nine with 3.34km being renewed. The second highest was condition seven at 2.63km. The other reductions were spread amongst conditions eight, six and five.

 


 

Indicative delivery of the projects are as follows:

 

 

 

 

OFFICER RECOMMENDATION

 

That the Council note the Asset Management Report for January 2018  and endorse the methodology and process with respect to use of “Contributions” as contained within this report for inclusion in the 2018/2019 Draft Budget.

 

 


Finance Committee

39

19 April 2018

6.1

Attachment a

Costal Node Photos

 

 

 

 

PHOTOS OF PRIORITY UPGRADES

1.2 WONNERUP BEACH

 

 

 

 

 

 

 

1.8 GEOGRAPHE ROAD – MORGAN STREET

 


 

1.10 GEOGRAPHE ROAD – FORD ROAD

2.5 KING STREET


 

3.1 DOLPHIN ROAD

3.7 HOLGATE RESERVE

4.3 VASSSE ABBEY

5.2 SIESTA PARK 2


 

5.5 SMITH STREET

6.3 NATURALISTE MARINE RESCUE


6.4 DUNSBOROUGH YACHT CLUB

 

6.5 DUNSBOROUGH TENNIS COURTS

 

 

 

6.13 BAYVIEW CRESCENT cnr BEACH STREET

6.14 BAYVIEW CRESCENT ABLUTIONS & BOAT RAMP old Dunsborough Boat Ramp


Finance Committee                                                             41                                                                      19 April 2018

6.2             DONATIONS/CONTRIBUTIONS AND SUBSIDIES FUND - MARCH 2018

SUBJECT INDEX:

Donations/Contributions

STRATEGIC OBJECTIVE:

Governance systems, process and practices are responsible, ethical and transparent.

BUSINESS UNIT:

Governance Services

ACTIVITY UNIT:

Governance Services

REPORTING OFFICER:

Executive Assistant to Council - Katie Banks

Community Development Officer - Naomi Davey

AUTHORISING OFFICER:

Director, Community and Commercial Services - Naomi Searle

VOTING REQUIREMENT:

Simple Majority

ATTACHMENTS:

Nil

  

PRÉCIS

 

This report provides an overview of the Donations and Contributions that have been allocated that is considered of relevance to members of the Finance Committee, and also the Council.

 

FINANCIAL IMPLICATIONS

 

The annual budget allowance for the Donations, Contributions and Subsidies Fund (Sponsorship Fund) is $40,000.

 

·    Total expenditure prior to this report is $16,258.69

 

·    Current Balance Available is $23,741.31

 

·    In March 2018 there were 7 applications received for sponsorship totaling $1,841.25

 

·    The balance available for future donations is $21,900.06

 

App. No.

Recipient

Purpose

Amount

 

70/1718

Sally Chandler Read-Write-Now

Seeking waiver of room hire fee at the Naturaliste Community Centre to tutor one student once weekly for 45 weeks. Application not supported as it does not demonstrate a direct benefit to the broader community.

$0.00

 

71/1718

Relay for Life Busselton

Seeking financial support to cover the cost of holding the 2018 Busselton Relay for Life at Churchill Park. Proceeds of the event go towards assisting cancer patients and families with therapies, accommodation and financial issues, many of which is used directly in Busselton through the Cancer Council office on Prince Street. 

$996.25

 

72/1718

Black Dog Ride

Seeking funds to assist with cost of promoting and running the Black Dog Ride 1 Dayer 2018 which commences in Busselton i.e. billboard display, directional signage.

$250.00

 

73/1718

Maddison Stolp

Representing WA at the Georgina Hope National Swimming Championships in Sydney 21-28 April 2018. Funds to assist with associated travel expenses. (Proof of selection through a formal qualifying process was provided by Swimming WA)

$200.00

 

74/1718

Harmony Sutherland

Representing WA at the U19 Netball Championships in Adelaide 15-22 April 2018. Funds to assist with associated travel expenses.

$200.00

 

75/1718

Maddison Fenwick

Selected to represent WA at the U15 Australian Hockey Carnival in Woolongong NSW. Funds to assist with associated travel expenses. Ineligible for funding as applicant has already received funding this financial year in September 2017.

$0.00

 

76/1718

Busselton Family History Association Inc.

Seeking funds to cover cost of hosting the WA Genealogical Affiliated Societies Conference at the Busselton Community Resource Centre on 15 September 2018. Funds provided to cover the cost of room hire.

$195.00

 

 

OFFICER RECOMMENDATION

 

That the donations and sponsorships for the month of March 2018 be noted.

 

 


Finance Committee                                                             49                                                                      19 April 2018

6.3             2018/19 DRAFT LIST OF FEES AND CHARGES

SUBJECT INDEX:

Financial Management: Financial Operations

STRATEGIC OBJECTIVE:

Governance systems, process and practices are responsible, ethical and transparent.

BUSINESS UNIT:

Finance and Corporate Services

ACTIVITY UNIT:

Financial Services

REPORTING OFFICER:

Financial Compliance Officer - Jeffrey Corker

AUTHORISING OFFICER:

Director Finance and Corporate Services  - Tony Nottle

VOTING REQUIREMENT:

Absolute Majority

ATTACHMENTS:

Attachment a   2018/19 Draft List of Fees and Charges  

  

PRÉCIS

 

In accordance with Regulation 5(2) of the Local Government (Financial Management) Regulations, a local government is to undertake a review of its fees and charges regularly; and not less than once in every financial year. This report provides the Finance Committee with a recommended Schedule of Fees and Charges to apply for the financial year commencing on 01 July 2018, for its consideration and consequent recommendation to the Council.

 

BACKGROUND

 

Section 6.16 of the Local Government Act (the “Act”) states that a local government may impose and recover a fee or charge for any goods or services it provides or proposes to provide, other than a service for which a service charge is imposed. 

 

Section 6.17 of the Act further states that in determining the amount of a fee or charge for goods and services, a local government is to take in to consideration the following factors:

 

a)    The cost to the local government of providing the service or goods;

b)    The importance of the service or goods to the community; and

c)    The price at which the service or goods could be provided by an alternative provider. 

 

Section 6.18 of the Act clarifies that if the amount of any fee or charge is determined under another written law, then a local government may not charge a fee that is inconsistent with that law.

 

The above matters have been considered as part of the annual fees and charges review and the fees and charges recommended are in accordance with recent planning and discussions relating to the City’s Long Term Financial Plan. 

 

Finally, whilst Section 6.16(3) of the Act states that a schedule of fees and charges is to be adopted by the Council when adopting the annual budget, fees and charges may also be imposed during a financial year. In order for the 2018/19 schedule of fees and charges to be effective from the commencement of the new financial year, the Council is required to adopt its schedule in advance of 30 June 2018, such that any statutory public notice periods (including gazettal’s where required) can be complied with.

 

STATUTORY ENVIRONMENT

 

Sections 6.16 – 6.19 of the Act refer to the imposition, setting the level of, and associated administrative matters pertaining to fees and charges. The requirement to review fees and charges on an annual basis is detailed within Regulation 5 of the Local Government (Financial Management) Regulations.

 

RELEVANT PLANS AND POLICIES

 

The Council’s Draft Long Term Financial Plan, which was subject to Workshops with SMG and Councillors in March 2018, reflects an annual increase in Fees and Charges revenue of 2.9% (the 10 year average Local Government Cost Index). This matter has been considered as part of the review process.

 

FINANCIAL IMPLICATIONS

 

Whilst fees and charges revenue includes items that the Council has no authority to amend, it is important that, where possible, controllable fees and charges are appropriately indexed on an annual basis, to assist in offsetting the increasing costs of providing associated services.    This may include increases beyond normal indexation in particular cases in line with Section 6.17 of the Act.

 

Long-term Financial Plan Implications

 

In terms of the Council’s currently adopted budget, revenue from fees and charges (excluding waste collection charges) equates to approximately 20.4% of budgeted rates revenue and 14% of total operating revenue (excluding non-operating grants). As such, fees and charges form an integral and important component of the City’s overall revenue base in relation to the Long Term Financial Plan.

 

STRATEGIC COMMUNITY OBJECTIVES

 

The schedule of fees and charges adopted by the Council encompasses 'whole of organisation' activities. As such, all Key Goal Areas within the Council’s Strategic Community Plan 2017 are in some way impacted. More specifically however, this matter aligns with Key Goal Area 6 – ‘Leadership’ and particularly Community Objective 6.1 - ‘Governance system, process and practices are responsible, ethical and transparent’.

 

RISK ASSESSMENT

 

There are several risks that the Council needs to be mindful of when reviewing its schedule of fees and charges. Firstly, in an effort to assist in recovering costs associated with the provision of services, it is important that, where applicable, fees and charges are increased on an annual basis in line with relevant economic indicators. Should this not occur the provision of services is required to be increasingly subsidised by other funding sources. Conversely however, a balance is also required to ensure that fees and charges are maintained at levels so as not to adversely impact on the financial ability for ratepayers to utilise those services, which may otherwise result in a net reduction in revenue.

 

CONSULTATION

 

Business Unit Managers are responsible for reviewing fees and charges associated with activities under their control. As part of the review process, consultation may occur with other local government authorities, in addition to a review of prices offered by alternate service providers (pursuant to Section 6.17 of the Act).

 

OFFICER COMMENT

 

The 2018/19 draft Schedule of Fees and Charges has been guided by a general escalation of 2.9% over currently adopted fees and charges, which represents the average of the Local Government Cost Index (LGCI) over the past 10 years. This methodology is consistent with the Fees and Charges revenue extrapolation as comprised within the Council’s current Draft Long Term Financial Plan. 

 

Notwithstanding this however, in numerous instances this principle is not appropriate, with other factors also requiring consideration. The following provides an overview, by Directorate, of noteworthy instances where an LGCI extrapolation has not been utilised, whilst also discussing, where relevant, newly proposed fees and charges.

 

Planning and Development Services

Health Related Fees

·    Food Premises Fees

The Service Fee - High Risk is included as the complete annual fee rather than charged as two inspection fees as previously listed.  No overall change to the actual charge to high risk premises except required 2.9% increase.

 

·    Stallholders

The Temporary Business Fee has been removed and these fees will now be considered under Stallholder fees and these fees have also been changed to what has been paid by food stallholders previously.

 

·    Traders

Fees associated with traders have recently increased substantially.  It is proposed that many remain the same for the 2018/19 financial year as they were introduced in 2017/18. It is proposed to reduce the Itinerant Trader Permit Fee from the introductory fee of $2,500 to $1,500 due to community feedback and justification of fee for service.

 

·    Outdoor Eating Facility Fee

This is about to be introduced into the community and is recommended to be left at the same rate as 2017/18.  The Application for Transfer of an Outdoor Eating Facility Permit is proposed to be reduced to $66, which is the same as the fee listed for the Food Registration transfer.

 

·    Public Building Fees

It is proposed to leave these fees at the 2017/18 rates (other than the inspection fee).

 

·    Public Building Fees

It is proposed to leave these fees at the 2017/18 rates (other than the inspection fee).

 

·    Park Home, Annexe & Misc. Caravan Park Fees

It is proposed to leave these fees at the 2017/18 levels.

 

·    Noise Monitoring Fees

It is proposed to leave these fees at the 2017/18 levels due to a maximum statutory fee permitted to be charged and the breakdown being proposed is proportional to that fee (other than the Noise Monitoring Fee and the Noise Monitoring Report).

 

·    Effluent Disposal Fee

Local Government Report fee is proposed to be reduced to $120 as the recommended Department of Health fee is $118.  Additionally, the Copy of Approval – Apparatus for Treatment of Sewage fee is proposed to be reduced to $50 to better reflect the cost of providing that service.

 

Town Planning Related fees

·    Portable Sign License Fees

This fee is transferred from Ranger and Fire Services - Miscellaneous to Town Planning to coincide with the implementation of the Portable Advertising Signs Policy. The introductory fee will demonstrate good will to local businesses.

 

Ranger & Fire Service Related Fees

·    Cat Traps

Reference to Dogs removed the description as the traps are only used to trap cats. This is a fully refundable bond/deposit and as such there is no need to increase it.

 

·    Application for beach/reserve vehicle access permit

Description changed to Application for beach/reserve/commercial fisher vehicle access permit. Annual permit changed to match the renewal of a permit, applicants will be encouraged to apply for a 3 year permit.

 

Engineering & Works Services

Waste Disposal and Sanitation Fees

·    No increases proposed for 2018/19 with the exception of the Commercial Green Waste fee within the General Waste, Building and Construction Unseparated Waste section.

 

Finance & Corporate Services

Administration / Miscellaneous Fees

·    Council Minutes

Annual subscription fee not increased as already considered cost prohibitive.

 

·    Publications

Book stocks remain excessively high. Wholesale pricing allows City to offer to retail stores in the area.

 

·    City of Busselton License Plates

Cost considered prohibitive resulting in low sales. Fee reduced after discussion with PR department.

 

Cemetery Fees

·    Land Grant for Right of Burial

Fee reforms in 2009-2015 brought the City to parity with similar facilities within the state. Annual price increases have now put us out ahead so further increases at this time are consider cost prohibitive.

 

Hire Facilities All

·    General

Introduction of private use and registered charity use to reflect community needs. 

Current practice is to allow 50% discount to registered charities but nearly all applicants apply for the discount due to wording of various documents. Suggest spelling this out throughout the hire fees and remove discount offer from hire forms. Some fees and charges previously listed under other departments have been consolidated into this section.

 

·    Facility Hire Bonds

Consolidated bonds for hireable facilities other than recreation and art precinct for ease of application, clarity and equity. Divided bonds into risk groups to address antisocial behaviour experienced with high risk functions.

 

·    Miscellaneous Facility Fees

Wedding / Private Functions - Neighbouring Local Governments charge much lower fees while Local Governments in the metropolitan area have much higher fees. Will cap the price this year and undertake full review in the coming year. It is suggested that Council consider requiring other functions to make application such as parties with bouncy castles as we have to attend and direct placement.

 

Booking Deposit – New fee added. Many users book months in advance but cannot afford to pay full price at time of booking. It is suggested that Council move to a deposit format matching the 10% cancellation fee.

 

Extraordinary Clean – New fee structure to replace previous fixed $360 charge. This fee is to cover a) facility left dirty - fee to come out of bond; or b) by arrangement for groups not wishing to clean after their event.

 

Churchill Park Hall

·    Removed food vs. no food pricing. Minimal price changes. The kitchen is available to all users and most users access whether they have paid or not. Recommend removing fee and holding price down to encourage better activation of this space.

 

High Street Hall

·    Removed food vs. no food pricing. Minimal price changes. The kitchen is available to all users and most users access whether they have paid or not. Recommend removing fee and holding price down to encourage better activation of this space.

 

Rural Halls

·    Removed food vs. no food pricing. Minimal Price Changes. The kitchen is available to all users and most users access whether they have paid or not. Recommend removing fee and holding price down to encourage better activation of this space.

 

Undalup Function Room

·    Added Registered Charity - Fees for registered charities aimed at attracting more use of facility;

·    Added food/alcohol  vs. no food/no alcohol options - Food / Alcohol split considered relevant as we have been getting requests for functions that do not want the kitchen - as these are mainly short duration functions, hourly fees only have been added for this class

·    Reduced existing fees by 40% - The 40% fee reduction is in response to the average discount given to all user (except internal) in the year the room has been in use.

·    Lights / PA per event – Fee has been deleted as it is a minimal cost. Use has been added in as goodwill to customers.

 

Busselton Community Resource Centre

·    Added hourly fees for all user types - Community feedback has been that half- and full-day options are too expensive for groups that only need an hour or two of use.

 

Busselton Youth and Community Activity Building

·    Added Private and Registered users

·    Adjusted price up to sit between halls and Undalup room - YCAB pricing was considered quite low compared to existing halls (Churchill and High Street). Those fees were not raised and YCABs have been raised marginally to reflect class of facility. Usage will be monitored over the coming year and prices may need adjustment again to ensure appropriate activation of all spaces.

 

Community & Commercial Services

Indoor Community Facilities

·    New fee structure moved under Finance and Corporate Services

 

 

 

 

Events & Casual Ground Hire

·    Use of Busselton Foreshore Stage

Once the new amphitheatre is complete the stage will be available for use. There is no charge proposed for community use of the stage.

 

Naturaliste Community Centre

·    General

Various wording changes and some fees unchanged so as to align them with GLC Fees.

 

·    Multi-Purpose Activity Room (Half)

Storage fees altered to clarify that the fee applies monthly and also it allows current fee for storage to apply to floor area (including stadium) used for storage as well as shelves. New fees have been included to recoup some of the expense of upgraded Audio Visual equipment fitted permanently to the rooms. New fees have been included for Casual Hire which are the same as casual Stadium hire, facilitates increased casual hire of the room for various activities.

 

·    Group Fitness

New NCC fee to attract membership by local FIFO population.

 

·    Vacation care program, per child per day

Increase due to changes to new government Child Care Subsidy resulting  in no cap on for child care allowance for families who earn less than $185k per year and families who earn between $185k to $350k, will receive an increase in current cap.  CCB will be paid direct to the service instead of the individuals. Increase includes excursion expense. CPI and CCS changes – little change to client final costs after subsidy.

 

·    Shower

Low usage so fee reduced to $4pp to encourage usage.

 

Geographe Leisure Centre

·    Swimming Pool

Local regular not for profit aquatic user groups (local swimming clubs and local user groups) –must also pay lane hire- This is very Low cost in comparison to other local Recreation Centres: Margaret River charge $9.50 per hour,  LLC charge $13.00 per hour, Cockburn $25.00 per hour.

In the 2015/16 budget the introduction of a lane hire fee for swimming club was introduced at $10.00 per lane per hour.  During consultation with the swimming clubs, this rate was revised and reduced to $2.00 which was designed to increase by $1.00 per financial year.  It failed to increase in the 2016-17 fees and charges, so it is now recommended that the price for 2018-19 should be $5.00.  This will still be priced well below other centres, but honour the agreement in place.

 

Learn to Swim & one on one Private Lessons– Increase of price is to suit the value of the activity, when bench marked with other providers of private lessons; GLC prices were lower in comparison.  Suggest increase of price for 15 minutes one on one private lesson to $20.00 from $18.50, and for 30 minutes to $40.00 from $36.00.

 

·    Fitness Centre

Lifestyle Seniors Program - Price to remain the same to help encourage referral attendance and coincide with current literature while program builds momentum.

 

 

 

·    Personal / Group Training

30 & 60 minute Personal Training - removal of fees not required due to PT licence agreement in place.

 

·    Sports Stadium

Stadium Bond Hire – no increase to fee, remain at $500 as it’s a bond and don’t believe any need to increase it to an odd figure.

 

·    Crèche / Activity Room

Stadium Bond Hire – no increase to fee, remain at $500 as it’s a bond and don’t believe any need to increase it to an odd figure.

 

·    Various Membership Packages

6, 3, and 1 month options added. Remote shift worker membership fee added to attract new members. A fee for ‘Rehabilitation Membership Insurance 3 month only’ has been introduced as a new membership type that applies to those paid by insurance companies and requires a Health Professional to accompany client for rehabilitation purposes.

 

·    Health Suites

The commercial rate has been removed as it was proving to be unattractive and not utilised due to being overpriced.

 

Busselton Jetty Tourist Park

·    Overnight Rates

Description changed from “up to maximum 6 people” to 5 people for all seasons.

New charge for the two new cabins (both cabins are identical and hence will fall under the same “olive shell cabin” rate) that will be constructed and available from August 2018.

 

·    Weekly Rates

Description changed from “up to maximum 6 people” to 5 people for all seasons.

New charge for the two new cabins (both cabins are identical and hence will fall under the same “olive shell cabin” rate) that will be constructed and available from August 2018.

 

·    Miscellaneous

Linen Hire fees altered due to change in charges from the service provider to incorporate fee for single bed and new fee below for queen/double bed.

 

Busselton-Margaret River Airport

·    Passenger Fees

Passenger facilitation fee for RPT flights and Passenger screening charge - Description updated and charge changed to POA (Price on Application). This has been changed to reflect the change in charges through negotiated contracts for commercial airlines expected to come on board over the next year.

Passenger facilitation fee for open and closed charter flights - Change to description only. Also this fee has not been increased by CPI. Fees have not been increased to facilitate continuation of FIFO charter services and to encourage possible increase in services/recognition of moving to negotiated based contracts.

 

·    Landing fees & General Aviation Charges

Some description changes, deletions and additions to reflect changes to Airport and new fee structure.

Aircraft greater than 5700 kg MTOW per part 1000kg - No CPI increase to landing fee to ensure continuation of FIFO charter services and to facilitate possible increase in services/recognition of moving to negotiated based contracts.

 

·    Secure Car Park

No CPI increase these fees. This is to maintain car parking numbers (reduce car pooing; drops/pickups) and any inconvenience resulting from development project.

 

·    Other Fees

Hanger Access Key fee deleted as the keys are no longer used.

 

·    Fuel Levy

Delete fee as ABP have taken responsibility/ownership of the Avgas facility and agreement with Busselton Aero Club terminated.

 

CONCLUSION

 

As part of the annual fees and charges review, the currently adopted fees and charges have been reviewed in line with the requirements of the Local Government Act and other relevant legislation as applicable. Where considered relevant, fees and charges have been increased by, or above, LGCI estimates in recognition of increased costs associated with the provision of services. In other instances, the prevailing fees and charges are considered adequate (and as such, no changes are recommended). Furthermore, a number of new fees and charges have been proposed, or amendments to existing fees structures recommended. Consequently, it is recommended that the Finance Committee endorses the draft Schedule of Fees and Charges for 2018/19 as recommended, for subsequent consideration by the Council.

 

OPTIONS

 

The Finance Committee may determine to recommend amendments to the draft Schedule of Fees and Charges as it deems appropriate

 

TIMELINE FOR IMPLEMENTATION OF OFFICER RECOMMENDATION

 

Consequent to adoption by the Council, the Schedule of Fees and Charges for 2018/19 will become effective from and including 01 July 2018.

 

 

OFFICER RECOMMENDATION

ABSOLUTE MAJORITY DECISION OF COUNCIL REQUIRED

 

That the Council endorses the Fees and Charges as detailed in the “Draft List of Fees and Charges 2018/19” as per Attachment A - Schedule of Fees and Charges, effective from and including 01 July 2018.

 


Finance Committee

89

19 April 2018

6.3

Attachment a

2018/19 Draft List of Fees and Charges

 

 

CITY OF BUSSELTON

Draft Schedule of Fees & Charges

2018/19 Financial Year

DESCRIPTION

ADOPTED FEE 2017/18                    (Exc GST)

DRAFT FEE 2018/19                    (Exc GST)

DRAFT  FEE 2018/19                    (Inc GST)

 

 

 

 

A concession of 50% of the adopted fee or charge may apply (upon application) in relation to those fees and charges shaded and marked with an asterisk (*). The concession is only available to incorporated not for profit organisations and groups where profits raised from the associated activity are to be donated to a local cause or charity.       

 

 

 

 

PLANNING & DEVELOPMENT SERVICES

 

 

 

 

 

 

 

BUILDING RELATED FEES

 

 

 

 

 

 

 

Fees for building services listed in Schedule 2, Building Regulations 2012

As per the maximum fee listed in Schedule 2, Building Regulations 2012

As per the maximum fee listed in Schedule 2, Building Regulations 2012

As per the maximum fee listed in Schedule 2, Building Regulations 2012

 

 

 

 

Demolition Licence

 

 

 

Performance Bond - site clean-up and verge bond

432.00

444.00

444.00

 

 

 

 

Building Plan Searches and Research Fee

 

 

 

Building under construction

77.00

79.00

79.00

Old Archive (Stored at Depot) - under 15 years

115.00

118.00

118.00

Old Archive (Stored at Depot) - over 15 years

151.00

155.00

155.00

Provide copy of Housing Indemnity Insurance Policy

77.00

79.00

79.00

Site Plans

60.00

62.00

62.00

The above fees include the cost of copying up to ten A4 or A3 sheets or equivalent. Any further copies which be charged in accord with the adopted photocopy charges as detailed in this Schedule.

 

 

 

 

 

 

 

Provision of Hard Copy of Approved Plans

 

 

 

A4 Photocopy

15.00

16.00

16.00

A3 Photocopy

18.00

19.00

19.00

Computer Plotting (full colour) per sheet

 

 

 

A4 Sheet

31.00

32.00

32.00

A3 Sheet

36.00

37.00

37.00

A2 Sheet

46.00

47.00

47.00

A1 Sheet

70.00

72.00

72.00

 

 

 

 

Building Inspection and Reports

 

 

 

Building inspection and report preparation (relocated dwelling or similar)

486.36

500.00

550.00

Strata inspection fee - First inspection free.  Fee applies to subsequent inspections.

151.82

156.36

172.00

Property Inspection and Report Preparation

454.55

467.27

514.00

Building Call Out Fee.  Fee applies where work for which an inspection is requested, was not ready for inspection.

151.82

156.36

172.00

Weekend Call Out Fee - per hour (calculated as a minimum of one hour)

126.36

130.00

143.00

Pool inspection fee on sale of property (if more than 1 year from scheduled inspection)

151.82

156.36

172.00

Building and Pool re-inspection fee for non-compliance.

151.82

156.36

172.00

 

 

 

 

Subscription for Building Lists

 

 

 

Annual (supplied monthly) - per annum fee

280.00

288.00

288.00

One Monthly Subscription only - per month fee

47.00

48.00

48.00

 

 

 

 

Building certificates and written advice (Building Act 2011)

 

 

 

Certificate of design compliance for class 2-9 buildings construction value up to $2M

0.09% of the GST inclusive estimated value of works, with a minimum of $262; plus GST.

0.09% of the GST inclusive estimated value of works, with a minimum of $262; plus GST.

0.09% of the GST inclusive estimated value of works, with a minimum of $262; plus GST.

Certificate of design compliance for class 2-9 buildings construction value more than $2M

 $1,800, plus 0.07% of the GST inclusive estimated value of works for every $ over $2M; plus GST.

 $1,800, plus 0.07% of the GST inclusive estimated value of works for every $ over $2M; plus GST.

 $1,800, plus 0.07% of the GST inclusive estimated value of works for every $ over $2M; plus GST.

Certificate of Construction/ Building Compliance

Hourly fee of $125, minimum of $262 plus GST

Hourly fee of $125, minimum of $262 plus GST

Hourly fee of $125, minimum of $262 plus GST

Provision of written advice confirming compliance with town planning and/or environmental health matters, and/or advising of town planning and environmental health requirements, prior to submissions of an application for issue of a building permit

73.00

75.00

75.00

 

 

 

 

HEALTH RELATED FEES

 

 

 

 

 

 

 

Food Premises Fees

 

 

 

Application for Registration/ Notification of Food Premises

64.00

66.00

66.00

Transfer of Registration Fee

64.00

66.00

66.00

Service fee - Low Risk

94.50

97.00

97.00

Service fee - Medium Risk

202.00

208.00

208.00

Service fee - High Risk

202.00

416.00

416.00

Service fee - School Canteens

0.00

0.00

0.00

Plans Assessment fee - small - residential

80.00

82.00

82.00

Plans Assessment fee

159.50

164.00

164.00

Plans Assessment fee - supermarkets or premises > 2 separate food outlets

247.00

254.00

254.00

Inspection of premises (Additional or on request

178.00

183.00

183.00

 

 

 

 

Stallholders

 

 

 

Application for Stallholders Permit Fee/Renewal of Stallholder's Permit Fee/ Transfer of Stallholders Permit

 

 

 

per occasion

32.00

40.00

40.00

Up to 3 months

42.50

60.00

60.00

6 months

64.00

90.00

90.00

12 months

128.50

150.00

150.00

Application for Transfer of Stallholder's Permit

32.00

33.00

33.00

 

 

 

 

Traders

 

 

 

Application for Trader’s Permit

150.00

150.00

150.00

Application for Transfer of Trader’s Permit

150.00

150.00

150.00

Itinerant Trader Permit Fee

2,500.00

1,500.00

1,500.00

Trader’s Permit – Bond Fees

1,125.00

1,125.00

1,125.00

Trader’s Permit Fee – Zone 1

 

 

 

Prime sites (e.g. established coastal and foreshore nodes) as depicted within Trading in Public Places Policy

 

 

 

12 months

3,000.00

3,000.00

3,000.00

Trader’s Permit Fee – Zone 2

 

 

 

Other sites as depicted within Trading in Public Places Policy

 

 

 

12 months

2,000.00

2,000.00

2,000.00

 

 

 

 

Outdoor Eating Facility

 

 

 

Application for Outdoor Eating Facility Permit

150.00

150.00

150.00

Outdoor Eating Facility Permit Fee/Renewal of Outdoor Eating Facility Permit Fee

0.00

0.00

0.00

Application for Transfer of Outdoor Eating Facility Permit

150.00

66.00

66.00

 

 

 

 

Public Building Fees

 

 

 

The maximum "Statutory" fee for consideration of an application for approval is $832 (inc GST)

 

 

 

< 500 persons

160.00

160.00

160.00

500 - 999 persons

216.00

216.00

216.00

1,000 - 2,999 persons

432.00

432.00

432.00

3,000 - 4,999 persons

720.00

720.00

720.00

> 5,000 persons

844.00

844.00

844.00

Public Building Inspection Fee (including events)

108.00

110.00

110.00

 

 

 

 

Water Sampling Fee

 

 

 

Chemical Swimming Pool sample

14.50

15.00

15.00

Micro/ Amoeba Swimming Pool Sample

35.00

36.00

36.00

Private Water Supply Sampling Fee

74.00

75.00

75.00

 

 

 

 

Park Home, Annexe & Miscellaneous Caravan Park Fees

 

 

 

Application for Approval of Park Home

240.00

240.00

240.00

Application for Approval of Annexe

240.00

240.00

240.00

Application for approval of other Buildings, Carports, Pergolas and Storage Sheds

240.00

240.00

240.00

 

 

 

 

Animal Registration Fees

 

 

 

Application for Registration of Stable

86.50

89.00

89.00

Application to Renew Registration of Stable

51.50

53.00

53.00

Application to Transfer Registration of Stable

25.50

26.00

26.00

Application for Registration of premises to keep pigeons

86.50

87.00

87.00

Application for renewal of Registration to Keep Pigeons

51.50

53.00

53.00

 

 

 

 

Lodging House Registration Fees

 

 

 

Application for Registration of Lodging House - less than 15 lodgers

364.00

374.00

374.00

Renewal of Registration of Lodging House - less than 15 lodgers

242.50

250.00

250.00

Application for Registration of Lodging House - 15 or more lodgers

520.00

535.00

535.00

Renewal of Registration of Lodging House - 15 or more lodgers

348.00

358.00

358.00

 

 

 

 

Temporary Accommodation Approval Fees

 

 

 

Application for Approval to camp (Regulation 11 Caravan Parks & Camping Grounds Regulations 1997)

235.00

240.00

240.00

 

 

 

 

Holiday Homes

 

 

 

Registration of Holiday Homes

364.00

374.00

374.00

Renewal of Holiday Homes Registration

242.50

250.00

250.00

Application to replace manager

33.00

34.00

34.00

 

 

 

 

Effluent Disposal Fee

 

 

 

Request for re-inspection

126.50

130.00

130.00

Local Government Report

262.50

120.00

120.00

Copy of Approval - Apparatus for Treatment of Sewage

116.00

50.00

50.00

 

 

 

 

Noise Monitoring Fees

 

 

 

The maximum "Statutory" fee for consideration of a Regulation 18 application for approval is $1000 (inc GST)

 

 

 

<500 persons

213.00

213.00

213.00

500 - 1,000 persons and 1 performing area only

533.00

533.00

533.00

500 - 1,000 persons and 2 or more performing areas

852.00

852.00

852.00

>1,000 persons and 1 performing area only

852.00

852.00

852.00

>1,000 persons and 2 or more performing areas

1,000.00

1,000.00

1,000.00

Noise monitoring fee - per hour

128.50

132.00

132.00

Noise Monitoring Report

267.50

275.00

275.00

 

 

 

 

General Fees

 

 

 

Request for a Section 39 Liquor Licence Certificate

195.50

200.00

200.00

Premises Plan Assessment Fee - miscellaneous

159.50

164.00

164.00

Request for Inspection of Premises - miscellaneous

178.00

183.00

183.00

Request for Premises Inspection Report

157.50

162.00

162.00

Reports to Settlement agents

157.50

162.00

162.00

Copy of  Certificate of analysis

27.50

28.00

28.00

 

 

 

 

TOWN PLANNING RELATED FEES

 

 

 

 

 

 

 

Fees for planning services listed in the Planning and Development Regulations 2009

As per the maximum fee listed in Schedule 2, Planning and Development Regulations 2009

As per the maximum fee listed in Schedule 2, Planning and Development Regulations 2009

As per the maximum fee listed in Schedule 2, Planning and Development Regulations 2009

Miscellaneous Planning Consent Applications

 

 

 

Provision of written advice confirming compliance with town planning and/or environmental health matters, and/or advising of town planning and environmental health requirements, prior to submissions of an application (per hour charge).

73.00

73.00

73.00

Research Fee for Planning Information (per hour charge)

104.00

107.00

107.00

Certificate of Local Planning Authority (or Local Government Authority where appropriate)

146.00

150.00

150.00

Extension of term of approval, approval of modified plans or reconsideration of conditions of approval where application is received more than 28 days from the date of the original decision (no fees are payable where application received within 28 days)

20% of the planning application fee that would apply to a new application, with the minimum fee being the fee payable for an application for planning consent.

As per the maximum fee listed in Schedule 2, Planning and Development Regulations 2009

As per the maximum fee listed in Schedule 2, Planning and Development Regulations 2009

Reconsideration of decision to refuse application for planning consent where application is received more than 28 days from the date of the original decision (no fees are payable where application received within 28 days)

40% of the planning application fee that would apply to a new application, with the minimum fee being the fee payable for an application for planning consent.

40% of the planning application fee that would apply to a new application, with the minimum fee being the fee payable for an application for planning consent.

40% of the planning application fee that would apply to a new application, with the minimum fee being the fee payable for an application for planning consent.

Assessment of plans or detailed documents required pursuant to a DGP, DAP or site-specific zoning provisions prior to development or subdivision.

Planning application fee as per Schedule 2 Planning and Development Regulations 2009, plus GST.

Planning application fee as per Schedule 2 Planning and Development Regulations 2009, plus GST.

Planning application fee as per Schedule 2 Planning and Development Regulations 2009, plus GST.

Permit to use (waived on the first callout or inspection)

162.00

167.00

167.00

Permit to commence (waived on the first callout or inspection)

162.00

167.00

167.00

Landgate Search

Cost plus 30%

Cost plus 30%

Cost plus 30%

Rcodes variation applications

Planning application fee as per Schedule 2 Planning and Development Regulations 2009

Planning application fee as per Schedule 2 Planning and Development Regulations 2009

Planning application fee as per Schedule 2 Planning and Development Regulations 2009

Agency referral fee (in addition to application fee)

121.00

124.00

124.00

Planning application consultation - neighbour and agency only (in addition to application fee)

121.00

124.00

124.00

Planning application consultation - requiring public advertising (in addition to application fee)

382.00

393.00

393.00

Applications for planning approval when required ONLY due to inclusion of property on adopted Heritage List

Full Fee Waiver ($0)

Full Fee Waiver ($0)

Full Fee Waiver ($0)

 

 

 

 

Portable Sign Licence Fee - Introductory

New

50.00

50.00

Portable Sign Licence Fee - Non Introductory

New

219.00

219.00

 

 

 

 

Provision of Hard Copy of Approved Plans

 

 

 

A4 Photocopy

15.00

16.00

16.00

A3 Photocopy

18.00

19.00

19.00

Computer Plotting (full colour) per sheet

 

 

 

A4 Sheet

31.00

32.00

32.00

A3 Sheet

36.00

37.00

37.00

A2 Sheet

46.00

47.00

47.00

A1 Sheet

70.00

72.00

72.00

 

 

 

 

Legal Agreements

 

 

 

Planning & Building Agreement Preparation Fees

At cost plus GST

At cost plus GST

At cost plus GST

Planning & Building Agreement Preparation Fees - External

At cost plus GST

At cost plus GST

At cost plus GST

 

 

 

 

RANGER & FIRE SERVICE RELATED FEES

 

 

 

 

 

 

ANIMAL CONTROL

 

 

 

 

 

 

 

Registration tag re-issue

Nil

Nil

Nil

 

 

 

 

Other LGA Registration transfer - Dogs & Cats

Nil

Nil

Nil

 

 

 

 

Cat Traps

 

 

 

Cat Trap refundable deposit when requesting trap

100.00

100.00

100.00

 

 

 

 

Application Fees

 

 

 

Application for permission to keep more than two cats

75.00

77.00

77.00

Application for permission to keep more than two dogs

75.00

77.00

77.00

Application for licence/renewal of licence to keep an approved cattery establishment

206.00

212.00

212.00

Application for licence/renewal of licence to keep an approved kennel establishment

206.00

212.00

212.00

 

 

 

 

Dangerous Dogs

 

 

 

Dangerous Dog (Declared) compliance and annual inspection fee

100.00

100.00

100.00

 

 

 

 

IMPOUNDING FEES - ANIMALS

 

 

 

 

 

 

 

Impounding Fees - Dogs

 

 

 

Dog - Animal Facility Administration Fee

175.00

180.00

180.00

Sustenance Fees for first 72 hours

0.00

0.00

0.00

Sustenance Fees per day after 72 hours

29.00

30.00

30.00

 

 

 

 

Impounding Fees - Cats

 

 

 

Cat Impoundment Fee

175.00

180.00

180.00

Sustenance Fees for first 72 hours

0.00

0.00

0.00

Sustenance Fees per day after 72 hours

29.00

30.00

30.00

 

 

 

 

Ranger Fees to impound stock

 

 

 

Stock (1) to include entire horses, mules, asses, camels, bulls or boars, per head

 

 

 

 - if impounded after 6am & before 6pm

112.00

115.00

115.00

 - if impounded after 6pm and before 6am

136.50

140.00

140.00

 

 

 

 

Stock (2) to include mares, gelding, colts, fillies, foals, oxen, cows, steers, heifers, calves, rams or pigs - per head

 

 

 

 - if impounded after 6am & before 6pm

112.00

115.00

115.00

 - if impounded after 6pm and before 6am

136.50

140.00

140.00

 

 

 

 

Stock (3) to include wethers, ewes, lambs, goats - per head

 

 

 

 - if impounded after 6am & before 6pm

82.00

84.00

84.00

 - if impounded after 6pm and before 6am

105.50

108.00

108.00

 

 

 

 

Stock Poundage Fee

 

 

 

Stock (1) to include entire horses, mules, asses, camels, bulls or boars above or apparently above the age of 2 years - per head

 

 

 

 - First 24 hours or part

27.00

28.00

28.00

 - Subsequently each 24 hours or part

16.00

16.50

16.50

 

 

 

 

Stock (2) to include entire horses, mules, asses, camels, bulls or boars under age of 2 years - per head

 

 

 

 - First 24 hours or part

27.00

28.00

28.00

 - Subsequently each 24 hours or part

16.00

16.50

16.50

 

 

 

 

Stock (3) to include mares, gelding, colts, fillies, foals, oxen, cows, steers, heifers, calves, rams or pigs - per head

 

 

 

 - First 24 hours or part

27.00

28.00

28.00

 - Subsequently each 24 hours or part

16.00

16.50

16.50

 

 

 

 

Stock (4) to include wethers, ewes, lambs, goats - per head

 

 

 

 - First 24 hours or part

27.00

28.00

28.00

 - Subsequently each 24 hours or part

16.00

16.50

16.50

No charge is payable in respect of a suckling animal under the age of 6 months running with its mother

 

 

 

 

 

 

 

Sustenance of Impounded Stock

 

 

 

Stock (1) to include entire horses, mules, asses, camels, bulls or boars above or apparently above the age of 2 years - per head

 

 

 

 - For each 24 hours or part

14.00

14.50

14.50

 

 

 

 

Stock (2) pigs of any description - per head

 

 

 

 - For each 24 hours or part

14.00

14.50

14.50

 

 

 

 

Stock (3) rams, wethers, ewes, lambs or goats per head

 

 

 

 - For each 24 hours or part

14.00

14.50

14.50

No charge is payable in respect of a suckling animal under the age of 6 months running with its mother

 

 

 

 

 

 

 

IMPOUNDING FEES - OTHER

 

 

 

 

 

 

 

Signs

 

 

 

 Portable Signs

74.00

76.00

76.00

 Fixed Sign

140.00

144.00

144.00

 

 

 

 

Beach Shelters and Other Structures

 

 

 

Impounded Beach Shelter or Other Structure

120.00

123.00

123.00

 

 

 

 

Motor Vehicles

 

 

 

Impounded Motor Vehicle - per vehicle

128.00

132.00

132.00

Daily Impoundment Fee

27.00

28.00

28.00

Impounded Motor Vehicle Towing Fee - at cost

At Cost

At Cost

At Cost

 

 

 

 

Shopping Trolleys

 

 

 

Impounded Shopping Trolley - per trolley

70.50

72.50

72.50

 

 

 

 

RANGER & FIRE SERVICES - ADMIN COSTS

 

 

 

 Ranger time per hour

125.91

129.09

142.00

 Ranger travelling costs (mileage): per kilometre

1.27

1.36

1.50

 

 

 

 

RANGER & FIRE SERVICES - MISCELLANEOUS

 

 

 

 

 

 

 

Application for permit pursuant to Thoroughfares Local Law where no fee otherwise identified

319.00

328.00

328.00

Application for Temporary Parking Permit - (per day or part thereof)

34.00

35.00

35.00

Application for beach/reserve vehicle access permit - per day

12.00

12.50

12.50

Application for beach/reserve/commercial fisher vehicle access permit - Annual permit

157.50

110.00

110.00

Application for beach/reserve/commercial fisher vehicle access permit - 3 year permit

157.50

162.00

162.00

Application for beach/reserve/commercial fisher vehicle access permit - renewal of permit

107.00

110.00

110.00

Dog disposal / rehousing fee: voluntary surrender by owner: fee per dog

133.00

137.00

137.00

 

 

 

 

Fire Hazard Clearing

 

 

 

 - Administration Fee

131.00

135.00

135.00

 - Contractors Fee: actual cost

At Cost Plus GST

At Cost Plus GST

At Cost Plus GST

 

 

 

 

MEELUP REGIONAL PARK

 

 

 

 

 

 

 

Competitor Charges

 

 

 

Trail events - per competitor                                                                                                         For events and activities including mountain biking, off road running, off road triathlon, adventure race.

2.91

3.00

3.30

Site based events - per patron/competitor                                                                                               Charge or fee is imposed on patrons/competitors attending the event and or activity but excluding leavers activities

3.86

4.00

4.40

 

 

 

 

Event Bonds

 

 

 

Category 1 (< 500 patrons)

2,500.00

2,575.00

2,575.00

Category 2 (500 - 2,500 patrons)

5,000.00

5,150.00

5,150.00

Category 3 (> 2,500 patrons)

10,000.00

10,300.00

10,300.00

 

 

 

 

Brochure

 

 

 

Wildflowers Brochure

2.73

2.82

3.10

 

 

 

 

ENGINEERING & WORKS SERVICES

 

 

 

 

 

 

Major Projects

 

 

 

Consultancy charge out rates subject to Contract negotiation where applicable

 

 

 

Project Manager Advisor

154.55

154.55

170.00

Chief Executive Officer

227.27

227.27

250.00

Cultural Planner

77.27

77.27

85.00

Strategic Planner

77.27

77.27

85.00

Finance Officer

67.27

67.27

74.00

Administration Officer

67.27

67.27

74.00

 

 

 

 

Charge-out rates: City staff undertaking consultancy/ contract work for other local government authorities    

 

 

 

- Manager Level

159.09

159.09

175.00

- Co-ordinator Level

122.73

122.73

135.00

- Technical Officer Level

109.09

109.09

120.00

 

 

 

MISCELLANEOUS

 

 

 

 

 

 

 

Reinstatements/ Private Works

 

 

 

Road reserves charge for reinstatement of road reserves is the full cost plus profit margin as per Policy

Cost plus 30% plus GST

Cost plus 30% plus GST

Cost plus 30% plus GST

Private works charge for works requested to be undertaken by City resources is the full cost plus profit margin as per Policy

Cost plus 30% plus GST

Cost plus 30% plus GST

Cost plus 30% plus GST

 

 

 

 

Other crossing place related services

 

 

 

Saw cutting & removal of kerbing/ m (minimum charge $100)

Cost plus 30% plus GST

Cost plus 30% plus GST

Cost plus 30% plus GST

Concrete apron for brick paved crossovers/ m

Cost plus 30% plus GST

Cost plus 30% plus GST

Cost plus 30% plus GST

Spray seal pothole repairs/m2 (minimum charge $100)

Cost plus 30% plus GST

Cost plus 30% plus GST

Cost plus 30% plus GST

Asphalt pothole repairs/m2 (minimum charge $100)

Cost plus 30% plus GST

Cost plus 30% plus GST

Cost plus 30% plus GST

 

 

 

 

Outstanding Works Bond determined by the Chief Executive Officer

 

 

 

If the number of work items outstanding < 5

Value + 50%

Value + 50%

Value + 50%

If the number of work items outstanding =/> 5

Value + 100%

Value + 100%

Value + 100%

 

 

 

 

Subdivision Works - Maintenance Bonds

 

 

 

% of Total value of all Works: held for 12 months from practical completion and until all items are satisfactorily completed

 

 

 

0 -100,000

5%

5%

5%

100,000 - 200,000

4%

4%

4%

200,000 - 400,000

3.5%

3.5%

3.5%

400,000 - 600,000

3%

3%

3%

over 600,000

2.5%

2.5%

2.5%

 

 

 

 

ROAD/ TRAFFIC RELATED FEES

 

 

 

 

 

 

 

Closure of Roads/ Rights of way/ Public Access Ways

 

 

 

Road closure Fees (includes administration and advertising)

767.00

789.00

789.00

*Road Closure Application Approval - one off events

77.00

79.00

79.00

Advertising Fee for road issue or works

458.00

471.00

471.00

Road dedication (including advertising and administration)

697.00

717.00

717.00

Legal Fees for road indemnification (document preparation & execution)

756.00

778.00

778.00

 

 

 

 

Road openings - Works by Contractors

 

 

 

Application Fee - Trenching and/ or boring on roads and reserves

327.00

336.00

336.00

Administration/Inspection Fee - Road Opening or Underground Boring

79.00

81.00

81.00

Refundable Security Deposit

 

 

 

Road opening/ m2 (minimum $250)

112.00

115.00

115.00

 - Under road boring

305.00

314.00

314.00

Performance Bond relating to Road Opening & reinstatement by Contractor / m2 (minimum fee $250)

144.00

148.00

148.00

 

 

 

 

Exploration Drilling Licence - District Roads/ Reserves

 

 

 

1-5 holes

297.00

306.00

306.00

6-10 holes

445.00

458.00

458.00

11-30 holes

903.00

929.00

929.00

31-100 holes

1,601.00

1,647.00

1,647.00

more than 100 holes

2,286.00

2,352.00

2,352.00

Bond payable is determined to be equal to the Licence Fee payable

 

 

 

 

 

 

 

Traffic Management

 

 

 

Traffic Count Data - fee per site recording (existing data)

68.00

70.00

70.00

*Traffic Management Plan - Applications

152.00

156.00

156.00

 

 

 

 

Heavy Haulage Condition Requests

 

 

 

1-100 Trips per year

152.00

156.00

156.00

>100 Trips per year (extra cost due to Assessment that includes/ requires Council Approval)

756.00

778.00

778.00

 

 

 

 

Directional Signs for Tourist Attractions and Services

 

 

 

Application Fee - per application

111.00

114.00

114.00

Annual Licence Fee - per blade

34.00

35.00

35.00

CAT1 and CAT1A - installation per blade

218.18

224.55

247.00

CAT2 and CAT 3 signs - installation per blade

605.45

622.73

685.00

Entrance sign per blade

640.00

658.18

724.00

 

 

 

 

SUBDIVISION RELATED FEES

 

 

 

 

 

 

Subdivision Supervision Fees

 

 

 

Supervision Fee - % of total value of all road & drainage works, other than future lots.

 

 

 

Consulting Engineer and Clerk of Works fully supervises

1.50%

1.50%

1.50%

Consulting Engineer with no Clerk of Works

3.00%

3.00%

3.00%

Outstanding Works Supervision fees

1,204.00

1,239.00

1,239.00

 

 

 

 

Early Subdivision Clearance

 

 

 

Application Fee

655.00

674.00

674.00

Early Subdivision Clearance Fee - % of total value of all outstanding works or minimum plus GST

2.5% or min $5,016

2.5% or min $5,016

2.5% or min $5,016

 

 

 

 

MISCELLANEOUS FEES

 

 

 

 

 

 

 

Gate Permits (per 5 years)

152.00

156.00

156.00

 

 

 

 

LGA Gate Permits - Application Fee

60.00

62.00

62.00

 

 

 

 

Road Traffic Warning Signs

 

 

 

Set of 2 signs, posts and installation

556.36

572.73

630.00

Application Approval Fee

127.00

131.00

131.00

 

 

 

 

General Sign Works (repair and/or replacement)

Cost plus 30% plus GST

Cost plus 30% plus GST

Cost plus 30% plus GST

 

 

 

Fireworks Application Approval Fee  (per application)

132.00

136.00

136.00

 

 

 

 

WASTE DISPOSAL AND SANITATION FEES

 

 

 

 

 

 

DOMESTIC WASTE (BUSSELTON AND DUNSBOROUGH)

 

 

 

 

 

 

General Domestic Waste (Sorted and Separated)

 

 

 

Wheelie Bins (per bin)

1.82

1.82

2.00

Cars (Sedans) - without tray or trailer

3.64

3.64

4.00

Utes, vans, station wagons, 4WD, crew cab or trailers (6 x 4)

7.27

7.27

8.00

Trailers (over 6 x 4)

13.64

13.64

15.00

Car Trailers with Sides (Cost plus Trailer)

3.64

3.64

4.00

Vehicles containing both general and green waste will be charged for both items if the waste is not separated

 

 

 

 

 

 

Domestic Bricks and Concrete

 

 

 

Loads smaller than trailer

2.73

2.73

3.00

Utes, vans, station wagons, 4WD, crew cabs or trailers (6x4)

5.45

5.45

6.00

Car Trailers (over 6 x 4)

10.91

10.91

12.00

 

 

 

Clean Green Domestic Waste

 

 

 

Domestic grass clippings and sawdust

1.82

1.82

2.00

Wheelie Bins (per bin)

1.82

1.82

2.00

Cars (Sedans) - without tray or trailer (including domestic grass clippings and sawdust)

3.64

3.64

4.00

Utes, vans, station wagons, 4WD, crewcab or trailers (6x4)

5.45

5.45

6.00

Trailers (over 6 x 4)

10.91

10.91

12.00

* Larger vehicles attract commercial rates

 

 

 

 

 

 

Unsorted Domestic Waste (Mixed Waste Containing Recyclable Material)

 

 

 

Utes, vans or trailers (not exceeding 6 x 4)

18.18

18.18

20.00

Trailers exceeding 6 x 4

36.36

36.36

40.00

 

 

 

Miscellaneous Domestic Charges

 

 

 

Electronic Waste

Nil

Nil

Nil

Clean cardboard and paper

Nil

Nil

Nil

Glass bottles and jars

Nil

Nil

Nil

Kerbside Recyclables

Nil

Nil

Nil

Car bodies, trailers, small boats etc.

Nil

Nil

Nil

Truck bodies, large equipment

Nil

Nil

Nil

Gas bottles (per bottle)

Nil

Nil

Nil

Oil

Nil

Nil

Nil

Oily water (per litre) - must be marked on drum

Nil

Nil

Nil

Sale of Mulch - per m3 (self load)

Nil

Nil

Nil

Fridges and Freezers

Nil

Nil

Nil

Car/ light truck tyres - per tyre

7.27

7.27

8.00

Truck/ tractor tyres - per tyre

14.55

14.55

16.00

Bicycle/Motorcycle tyres - per tyre

1.82

1.82

2.00

Native Animals (Eg. Kangaroo’s / Possums)

Nil

Nil

Nil

Small Animals (less than 50kg)

38.64

38.64

42.50

Medium Animals (50kg - 100kg)

121.82

121.82

134.00

Large Animals (+100kg)

252.73

252.73

278.00

Sale of grass clippings (per m3)

0.91

0.91

1.00

Rental space for skip bins at waste facilities (per bin per week)

6.36

6.36

7.00

Mattresses (each)

4.09

4.09

4.50

 

 

 

 

BUSSELTON COMMERCIAL

 

 

 

Note: Busselton does not accept any commercial waste other than clean green waste and miscellaneous recyclable items as listed below.

 

 

 

Green Waste (clean)

 

 

 

Lawn clippings - commercial only

1.82

1.82

2.00

Commercial waste transported by car, utility, van or trailer (6 x 4)

5.45

5.45

6.00

All commercial trailers exceeding 6 x 4

10.91

10.91

12.00

Trucks up to 2 tonnes/ Bulk Bins under 3m3

32.73

32.73

36.00

Trucks up to 4 tonnes/ Bulk bins 3m3 to under 6m3

46.82

46.82

51.50

Trucks up to 8 tonnes/ Bulk bins 6m3 to under 10m3

70.00

70.00

77.00

Trucks over 8 tonnes/ Bulk bins 10m3 to under 20m3

93.64

93.64

103.00

Articulated vehicles/ Bulk bins 20m3 and over

157.27

157.27

173.00

 

 

 

 

Miscellaneous Commercial Charges

 

 

 

Sale of Mulch -per m3 (self load)

10.00

10.00

11.00

Commercial electronic waste (per item)

8.18

8.18

9.00

Commercial fridges

5.00

5.00

5.50

Commercial cardboard (Utes, vans, station wagons, 4WD, crew cab, trailer)

8.18

8.18

9.00

Commercial cardboard (truck)

16.36

16.36

18.00

 

 

 

 

DUNSBOROUGH COMMERCIAL

 

 

 

COMMERCIAL WASTE WITH WEIGHBRIDGE

 

 

 

General waste including contaminated green waste - per 100kg

5.45

5.45

6.00

Construction and Demolition Waste - per 100kg

5.45

5.45

6.00

Building and construction (unseparated) waste - per 100kg

5.45

5.45

6.00

*Green waste (clean) - per 100kg

3.18

3.18

3.50

Liquid Waste - per 100kg

5.09

5.09

5.60

*Bricks and concrete - per 100kg

2.82

2.82

3.10

Asbestos - per 100kg

12.27

12.27

13.50

*Clean fill

Nil

Nil

Nil

** Minimum weighbridge charge

24.09

24.09

26.50

*Site staff have the authority to make any decision regarding bricks and concrete, clean fill or green waste contamination. If this waste is considered contaminated the higher general waste disposal fee will be charged.

 

 

 

** The minimum weighbridge charge applies to all loads of asbestos, whether domestic or commercial, and all commercial waste larger than a ute, van, 6 x 4 trailer.

 

 

 

COMMERCIAL WASTE (WEIGHBRIDGE UNAVAILABLE)

 

 

 

Note: Commercial waste is only accepted at Dunsborough. The below fees are only required should, for any reason, the weighbridge be inoperable.