COB-RGB

 

 

 

 

 

Council  Agenda

 

 

 

22 April 2015

 

 

 

 

 

ALL INFORMATION AVAILABLE IN VARIOUS FORMATS ON REQUEST

 

 

 


CITY OF BUSSELTON

MEETING NOTICE AND AGENDA – 22 April 2015

 

 

 

TO:                  THE MAYOR AND COUNCILLORS

 

 

NOTICE is given that a meeting of the Council  will be held in the the Council Chambers, Administration Building, Southern Drive, Busselton on Wednesday, 22 April 2015, commencing at 5.30pm .

 

Your attendance is respectfully requested.

 

 

 

Mike Archer

 

CHIEF EXECUTIVE OFFICER

 

10 April 2015


CITY OF BUSSELTON

Agenda FOR THE Council  MEETING TO BE HELD ON 22 April 2015

TABLE OF CONTENTS

 

ITEM NO.                                        SUBJECT                                                                                                                              PAGE NO.

1....... Declaration of Opening and Announcement of Visitors. 5

2....... Attendance. 5

Apologies. 5

Approved Leave of Absence. 5

3....... Prayer. 5

4....... Public Question Time. 5

Response to Previous Questions Taken on Notice. 5

Public Question Time. 5

5....... Announcements Without Discussion.. 5

Announcements by the Presiding Member. 5

Announcements by other Members at the invitation of the Presiding Member. 5

6....... Application for Leave of Absence. 5

7....... Petitions and Presentations. 5

8....... Disclosure Of Interests. 5

9....... Confirmation and Receipt Of Minutes. 5

Previous Council Meetings. 5

9.1          Minutes of the Council  held on 8 April 2015. 5

Committee Meetings. 5

9.2          Minutes of the Finance Committee held 2 April 2015. 5

10..... Reports of Committee. 7

10.1        Finance Committee - 2/04/2015 - FINANCIAL ACTIVITY STATEMENTS – PERIOD ENDING 28 FEBRUARY 2015. 7

10.2        Finance Committee - 2/04/2015 - LIST OF PAYMENTS MADE – FEBRUARY 2015. 31

10.3        Finance Committee - 2/04/2015 - MEELUP REGIONAL PARK 2014-15 BUDGET AMENDMENT  57

10.4        Finance Committee - 2/04/2015 - PROPOSED AMENDMENT - BASIS OF RATING - PRESCRIBED AREAS. 64

10.5        Finance Committee - 2/04/2015 - BUSSELTON FOOTBALL AND SPORTSMAN’S CLUB INC. – REPAIRS AND ANCILLARY WORKS TO BOVELL PARK CLUBROOM FACILITY. 74

10.6        Finance Committee - 2/04/2015 - DRAFT SCHEDULE OF FEES AND CHARGES FOR THE 2015/16 FINANCIAL YEAR. 78

11..... Planning and Development Services Report. 149

11.1        APPLICATION FOR PLANNING CONSENT FOR USE NOT LISTED (TELECOMMUNICATIONS FACILITY), LOT 201, BALMORAL DRIVE, QUINDALUP. 149

11.2        MANAGEMENT OF DOGS IN PUBLIC PLACES, INCLUDING BEACHES - CONSIDERATION OF DRAFT PROPOSALS, FOLLOWING CONSULTATION.. 220

12..... Engineering and Work Services Report. 495

Nil

13..... Community and Commercial Services Report. 496

13.1        BUDGET AMENDMENT REQUEST FOR THE GEOGRAPHE LEISURE CENTRE CAFE FIT OUT. 496

14..... Finance and Corporate Services Report. 500

14.1        STRATEGIC COMMUNITY PLAN FIRST BIENNIAL REVIEW... 500

14.2        FAWNA AND BUSSELTON COMMUNITY GARDENS LEASES. 539

14.3        BUSSELTON FOOTBALL AND SPORTSMANS CLUB LICENCE AGREEMENT. 545

15..... Chief Executive Officer's Report. 549

15.1        COUNCILLORS' INFORMATION BULLETIN.. 549

16..... Motions of which Previous Notice has been Given.. 561

Nil

17..... Confidential Reports. 562

17.1        DUNSBOROUGH FORESHORE CAFE AND/OR KIOSK: EXPRESSIONS OF INTEREST

This report contains information of a confidential nature in accordance with Section 5.23(2(c), and Section 5.23(2(e)(ii) and Section 5.23(2(e)(iii) of the Local Government Act 1995, as it contains information relating to a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting, and a matter that if disclosed, would reveal information that has a commercial value to a person, where the information is held by, or is about, a person other than the local government and a matter that if disclosed, would reveal  information about the business, professional, commercial or financial affairs of a person, where the information is held by, or is about, a person other than the local government

18..... Questions from Members. 562

19..... Public Question Time. 562

20..... Next Meeting Date. 562

21..... Closure. 562

 


Council                                                                                      5                                                                        22 April 2015

 

1.               Declaration of Opening and Announcement of Visitors

2.               Attendance 

Apologies

 

Nil

Approved Leave of Absence

 

Cr Bleechmore

3.               Prayer

                   The prayer will be delivered by Captain Claire Watson from Busselton Salvation Army

4.               Public Question Time

Response to Previous Questions Taken on Notice 

Public Question Time

5.               Announcements Without Discussion

Announcements by the Presiding Member 

Announcements by other Members at the invitation of the Presiding Member

6.               Application for Leave of Absence

7.               Petitions and Presentations 

8.               Disclosure Of Interests

9.               Confirmation and Receipt Of Minutes 

Previous Council Meetings

9.1             Minutes of the Council  held on 8 April 2015

Recommendation

That the Minutes of the Council  Meeting held 8 April 2015 be confirmed as a true and correct record.

 

 

 

 

 

 

 

Committee Meetings

9.2             Minutes of the Finance Committee held 2 April 2015

 

RECOMMENDATION

 

1)         That the minutes of a meeting of the Finance Committee held on 2 April  2015 be              received.

 

2)         That the Council notes the outcomes of the Finance Committee meeting held on 2            April 2015 being:

 

a)            The Committee noted the Information Bulletin – February 2015

 

b)            The Financial Activity Statements – Period Ending 28 February 2015 Item is                        presented for Council  consideration at Item 10.1 of this agenda

 

c)             The List of Payments Made – February 2015 Item is presented for Council                           consideration at Item 10.2 of this agenda

 

d)            The Meelup Regional Park 2014-15 Budget Amendment Item is presented for                   Council consideration at Item 10.3 of this agenda

 

e)            The Proposed Amendment – Basis of Rating – Prescribed Areas Item is                                 presented for    Council consideration at Item 10.4 of this agenda

 

f)             The Busselton Football and Sportsman’s Club Inc – Repairs and Ancillary                              Works to Bovell Park Clubroom Facility Item is presented for Council                                     consideration at Item     10.5 of this agenda

 

g)            The Draft Schedule of Fees and Charges for the 2015/16 Financial Year Item                          is presented for Council consideration at Item 10.6 of this agenda

 

 


Council                                                                                      7                                                                        22 April 2015

10.             Reports of Committee

10.1           Finance Committee - 2/04/2015 - FINANCIAL ACTIVITY STATEMENTS – PERIOD ENDING 28 FEBRUARY 2015

SUBJECT INDEX:

Budget Planning and Reporting

STRATEGIC OBJECTIVE:

An organisation that is managed effectively and achieves positive outcomes for the community.

BUSINESS UNIT:

Finance and Information Technology

ACTIVITY UNIT:

Finance

REPORTING OFFICER:

Manager, Finance and Information Technology - Darren Whitby

AUTHORISING OFFICER:

Director, Finance and Corporate Services - Matthew Smith

VOTING REQUIREMENT:

Simple Majority

ATTACHMENTS:

Attachment a   Financial Activity Statements - Period Ending 28 February 2015  

 

This item was considered by the Finance Committee at its meeting on 2 April 2015, the recommendations from which have been included in this report. 

 

PRÉCIS

 

Pursuant to Section 6.4 of the Local Government Act (‘the Act’) and Regulation 34(4) of the Local Government (Financial Management) Regulations (‘the Regulations’), a local government is to prepare, on a monthly basis, a statement of financial activity that reports on the City’s financial performance in relation to its adopted/ amended budget.

 

This report has been compiled to fulfil the statutory reporting requirements of the Act and associated Regulations, whilst also providing the Council with an overview of the City’s financial performance on a year to date basis for the period ending 28 February 2015.

 

 

BACKGROUND

 

The Regulations detail the form and manner in which financial activity statements are to be presented to the Council on a monthly basis; and are to include the following:

 

§   Annual budget estimates

§   Budget estimates to the end of the month in which the statement relates

§   Actual amounts of revenue and expenditure to the end of the month in which the statement relates

§   Material variances between budget estimates and actual revenue/ expenditure/ (including an explanation of any material variances)

§   The net current assets at the end of the month to which the statement relates (including an explanation of the composition of the net current position)

 

Additionally, and pursuant to Regulation 34(5) of the Regulations, a local government is required to adopt a material variance reporting threshold in each financial year. At its meeting of 30 July 2014, the Council adopted (C1407/190) the following material variance reporting threshold for the 2014/15 financial year:

 

That pursuant to Regulation 34(5) of the Local Government (Financial Management) Regulations, the Council adopts a material variance reporting threshold with respect to financial activity statement reporting for the 2014/15 financial year to comprise variances equal to or greater than 10% of the year to date budget amount as detailed in the Income Statement by Nature and Type/ Statement of Financial Activity report, however variances due to timing differences and/ or seasonal adjustments are to be reported on a quarterly basis.  

STATUTORY ENVIRONMENT

 

Section 6.4 of the Local Government Act and Regulation 34 of the Local Government (Financial Management) Regulations detail the form and manner in which a local government is to prepare financial activity statements.    

 

RELEVANT PLANS AND POLICIES

 

Not applicable.

 

FINANCIAL IMPLICATIONS

 

Any financial implications are detailed within the context of this report.

 

STRATEGIC COMMUNITY OBJECTIVES

 

This matter principally aligns with Key Goal Area 6 – ‘Open and Collaborative Leadership’ and more specifically Community Objective 6.3 - ‘An organisation that is managed effectively and achieves positive outcomes for the community’. The achievement of the above is underpinned by the Council strategy to ‘ensure the long term financial sustainability of Council through effective financial management’.

 

RISK ASSESSMENT

 

Risk assessments have been previously completed in relation to a number of ‘higher level’ financial matters, including timely and accurate financial reporting to enable the Council to make fully informed financial decisions. The completion of the monthly Financial Activity Statement report is a treatment/ control that assists in addressing this risk.   

 

CONSULTATION

 

Not applicable.

 

OFFICER COMMENT

 

In order to fulfil statutory reporting requirements, and to provide the Council with a synopsis of the City’s overall financial performance on a year to date basis, the following financial reports are attached hereto:

 

§ Statement of Financial Activity

This report provides details of the City’s operating revenues and expenditures on a year to date basis, by nature and type (i.e. description). The report has been further extrapolated to include details of non-cash adjustments and capital revenues and expenditures, to identify the City’s net current position; which reconciles with that reflected in the associated Net Current Position report.

 

§ Net Current Position

This report provides details of the composition of the net current asset position on a year to date basis, and reconciles with the net current position as per the Statement of Financial Activity.

 

§ Capital Acquisition Report

This report provides year to date budget performance (by line item) in respect of the following capital expenditure activities: 

Land and Buildings

Plant and Equipment

Furniture and Equipment

Infrastructure

 

§ Reserve Movements Report

This report provides summary details of transfers to and from reserve funds, and also associated interest earnings on reserve funds, on a year to date basis. 

 

§ Reserve Transfers to Municipal Fund

This report provides specific detail in respect of expenditures being funded from reserves.  

 

Additional reports and/ or charts are also provided as required to further supplement the information comprised within the statutory financial reports.

 

COMMENTS ON FINANCIAL ACTIVITY TO 28 FEBRUARY 2015

   

Operating Activity

 

§  Operating Revenue

 

As at 28 February 2015, there is a variance of -0.4% in total operating revenue, with the following categories exceeding the 10% material variance threshold:  

 

Description

Variance

%

Variance

$000’s

Other Revenue

-34%

-$138

Non-Operating Grants, Subsidies and Contributions

-32%

-$1,163

Profit on Asset Disposals

+235%

+$22

 

A summary of the above variances is provided as follows:

 

Other Revenue (-$138K)

This variance is primarily attributable to:

§ Fines and penalties revenue is presently falling short of year to date budget estimates by $69K, with the primary contributors being parking fines (-$35K) and bushfire related fines (-$31K)

§ Scrap metal and recycling sales are falling short of year to date budget estimates, primarily due to timing  differences (-$75K)

§ A scheduled transfer of bond monies for Birchfields landscape maintenance is falling short of year to date budget estimates (-$23K)

§ Unbudgeted registration fees associated with the Mayoral Prayer Breakfast ($11K) have been received, albeit this has been fully offset by related expenditure and the transfer of residual funds.    

 

Non-Operating Grants, Subsidies and Contributions (-$1,163K)

The current variance is primarily attributable to:

§ The receipt of additional developer contributions over year to date budget estimates (+$500K)

§ The accounting recognition of donated assets, including fire tender from DFES (+$123K)

§ Timing differences associated with the receipt of capital grant funding including, but not limited to:

Road Construction grant funding (-$712K)

Airport terminal building and Airport related infrastructure works (-$645K)

Beach Restoration and Boat-ramp related grant funding (-$501K)

 

It should be noted that the developer contributions funding has no direct impact on the Net Current Position, as these funds are transferred to Equity upon receipt, via the ‘Transfers to Restricted Assets’ capital expenditure activity. Additionally, donated assets are accounted for in the City’s Balance Sheet, and do not impact on the Net Current Position.      

    

Profit on Asset Disposals (+$22K)

The current variance remains primarily attributable to book profits on the sale, through auction, of obsolete computer equipment and sundry plant items. In most cases, the items had a zero written down value, with any funds received representing a book profit on disposal. It should be noted that this is an accounting entry only, and has no direct impact on the Net Current Position.       

 

§   Operating Expenditure

 

As at 28 February 2015, there is a variance of -3.4% in total operating expenditure, with the following categories exceeding the 10% material variance threshold:  

 

Description

Variance

%

Variance

$000’s

Materials and Contracts

-24%

-$2,471

Utilities

-13%

-$188

Depreciation on Non-current Assets

+20%

+$1,321

Insurance Expenses

-11%

-$88

Allocations

-12%

-$156

Loss on Asset Disposals

+165%

+$68

 

A summary of the above variances is provided as follows:

 

Materials and Contracts (-$2,471K)

Due to the nature of this expenditure category, variances are evident across a broad range of activities. However, the major variances, which are predominantly due to timing differences, include:

§ Collective contractor expenditure is presently $1,347K below year to date budget estimates and includes, amongst others, recycling contractors (-$341K), Busselton Jetty contractors (-$298K), coastal protection related contractors (-$203K), Vasse & Provence specified area rate contract maintenance works (-$272K) and also numerous building contractor related works (e.g. Nautical Lady Lighthouse demolition of $150K). Conversely, tree pruning and road maintenance contractor expenses are presently exceeding year to date budget estimates by $190K

§ Collective consultancy expenditure is presently $376K below year to date budget estimates

§ Building maintenance services (including contract cleaning and general maintenance) is presently $201K below year to date budget estimates

§ Collective Legal expenses are presently $115K below year to date budget estimates

The remainder of the variance is attributable to a variety of budget shortfalls in contractor expenditures, material purchases, maintenance of plant and equipment and non capital asset acquisitions. However, as previously mentioned, the current collective variance is primarily as a result of budget timing matters at this juncture.    

 

Utilities (-$188K)

This variance is primarily attributable to timing differences in the levying of utility invoices, including electricity charges (-$98K) and water consumption charges (-$63K). As a result of the repealing of the carbon tax, it is estimated is that the City’s electricity charges will reduce by up to $70K during 2014/15. Notwithstanding this, the actual extent of any savings will be dependent upon, amongst others, overall electricity usage during the financial year and the associated performance against budget estimates.           

 

 

 

 

Depreciation on Non-current Assets (+$1,321K)

This variance is primarily attributable to the Buildings fair value valuation (as at 30 June 2014), coupled with the significant value of donated assets brought to account as at last financial year end. The depreciation budget is developed reasonably early in the annual budget process, based on financial year end projections. Whilst generally accurate, this approach has this year been impacted by the aforementioned activities, the outcomes of which were not known until very late in the 2013/14 financial year. It should be noted however that depreciation expense is reversed as a non cash adjustment, and as such has no net effect on the Net Current Position.                       

 

Insurance Expenses (-$88K)

This variance is primarily attributable to property and plant insurance premiums, which continue to reflect variances of -$46K and -$48K respectively. Whilst an end of financial year saving is anticipated in this category, additional expenses will be incurred as additions and amendments are made to the City’s Insurance Schedule.                     

 

Allocations (-$156K)

This activity incorporates numerous internal accounting allocations. Whilst the majority of individual allocations are administration based (and clear each month), the activity also includes plant and overhead related allocations. Due to the nature of these line items, the activity reflects as a net offset against operating expenditure, in recognition of those expenses that are of a capital nature (and need to be recognised accordingly). Due to its ‘accounting transaction’ nature, performance in this activity has no net impact on the Net Current Position.                 

 

Loss on Asset Disposals (+$68K)

This variance is due to book losses on the sale, through auction, of obsolete computer equipment, sundry plant items and a range of light vehicles. It should be noted that this is an accounting entry only, and has no direct impact on the Net Current Position.       

 

Capital Activity

 

§  Capital Revenue

 

As at 28 February 2015, there is a variance of -3.3% in total capital revenue, with the following categories exceeding the 10% material variance threshold:  

 

Description

Variance

%

Variance

$000’s

Proceeds from Sale of Assets

-19%

-$114

Transfers from Restricted Assets

-25%

-$536

 

A summary of the above variances is provided as follows:

 

Proceeds from Sale of Assets (-$114K)

This variance continues to be primarily attributable to timing differences in relation to plant acquisitions and changeovers, as evidenced by the current variance in the ‘Plant and Equipment’ capital expenditure activity.   

 

Transfers from Restricted Assets (-$536K)     

Due to the nature of this activity, the annual budget is spread evenly (my month) across the financial year. The majority of transfers made so far this financial year relate to the return of bond monies, rather than equity transfers toward capital projects. As funded projects are completed, transfers from Restricted Assets will increase.       

 

 

§  Capital Expenditure

 

As at 28 February 2015, there is a variance of -22.7% in total capital expenditure, with the following categories exceeding the 10% material variance threshold: 

 

Description

Variance

%

Variance

$000’s

Land & Buildings

-32%

-$1,539

Plant and Equipment

-25%

-$631

Furniture and Office Equipment

-32%

-$115

Infrastructure

-59%

-$9,104

Advances to Community Groups

-100%

-$30

Transfers to Restricted Assets

+95%

+$656

 

The attachments to this report include detailed listings of the following capital expenditure (project) items, to assist in reviewing specific variances:

§   Land and Buildings

§   Plant and Equipment

§   Furniture and Office Equipment

§   Infrastructure

 

A summary of the remaining variances is provided as follows:

 

Advances to Community Groups (-$30K)

This matter relates to the drawdown of the budgeted self-supporting loan of $30K in favour of the Busselton Football and Sportsman’s Club; to carry out repairs to the Bovell Park football clubrooms. The Club will be seeking the drawdown of this facility in the near future.        

 

Transfers to Restricted Assets (+$656K)

The favourable variance is due to the receipt of developer contributions totalling approximately $1,103K, along with bond and deposit receipts totalling approximately $244K. It should be noted however that due to the nature of associated transactions, performance in this category has no direct impact on the City’s net current position.  

 

BUDGET VARIATIONS AND OTHER ‘KNOWNS’

 

In considering the October 2014 Financial Activity Statements, the Council determined (C1412/338) to quarantine a number of windfall revenues and identified savings to the Infrastructure Development Reserve; summarised as follows:

 

Description

Amount

$

September 2013 Storm Damage Claim Reimbursement

99,092

Insurance Scheme Surplus Distribution

50,336

Loan Repayments – Civic and Administration Centre

83,919

TOTAL

233,347

 

CONCLUSION

 

The City’s financial performance to the end of February 2015 is considered satisfactory. Collective operating revenue reflects a nominal adverse variance -0.4% (or -$204K) on a year to date basis. Whilst impacted by timing differences in several categories (primarily non-operating grants, subsidies and contributions), rates revenue and fees and charges revenue are currently exceeding year to date budget estimates by approximately $870K. The Fees and Charges revenue does however include approximately $300K in additional waste related fees and charges, which will be quarantined at financial year end. There is presently nothing to indicate that the overall annual operating revenue budget will not be achieved by 30 June 2015.

 

Whilst collective operating expenditure continues to fall short of year to date budget estimates (-$1,258K), this figure is understated by depreciation expense, which is presently $1,322K in excess of year to date budget estimates. The majority of the current budget shortfall sits within the Materials and Contracts category (-$2,471K), and is currently due to a range of timing differences. A further critical review of performance in this area will however be undertaken as part of the impending Annual Budget Review.

 

From a capital perspective, capital revenue is generally tracking in line with year to date budget estimates, with Proceeds from the Sale of Assets being the principal area of difference. However, this is primarily as a result of timing differences associated with the Plant and Equipment replacement program, and should be resolved by financial year end. Conversely, overall capital expenditure is presently falling short of year to date budget estimates by approximately $10.7M, with the major contributor being Infrastructure expenditure (-$9.1M). However, as detailed in the December 2014 Financial Activity Statement Report, it has been projected that the majority of budgeted infrastructure expenditure will be incurred by financial year end.

 

Further clarification of potential (material) end of financial year variances will be identified and reported as part of the Annual Budget Review process, which will be completed based on the City’s financial performance to the end of March 2015.  

 

OPTIONS

 

The Council may determine not to receive the statutory financial activity statement reports.

 

TIMELINE FOR IMPLEMENTATION OF OFFICER RECOMMENDATION

 

NA.

 

COMMITTEE RECOMMENDATION AND OFFICER RECOMMENDATION

 

That the Council receives the statutory financial activity statement reports for the period ending 28 February 2015, pursuant to Regulation 34(4) of the Local Government (Financial Management) Regulations.

 

 


Council

15

22 April 2015

10.1

Attachment a

Financial Activity Statements - Period Ending 28 February 2015

 


 


Council

15

22 April 2015

10.1

Attachment a

Financial Activity Statements - Period Ending 28 February 2015

 


Council

19

22 April 2015

10.1

Attachment a

Financial Activity Statements - Period Ending 28 February 2015

 


 


 


 


 


Council

21

22 April 2015

10.1

Attachment a

Financial Activity Statements - Period Ending 28 February 2015

 


Council

25

22 April 2015

10.1

Attachment a

Financial Activity Statements - Period Ending 28 February 2015

 


 


 


 


 


 


 


 


Council                                                                                      31                                                                      22 April 2015

10.2           Finance Committee - 2/04/2015 - LIST OF PAYMENTS MADE – FEBRUARY 2015

SUBJECT INDEX:

Financial Operations

STRATEGIC OBJECTIVE:

An organisation that is managed effectively and achieves positive outcomes for the community.

BUSINESS UNIT:

Finance and Information Technology

ACTIVITY UNIT:

Finance

REPORTING OFFICER:

Manager, Finance and Information Technology - Darren Whitby

AUTHORISING OFFICER:

Director, Finance and Corporate Services - Matthew Smith

VOTING REQUIREMENT:

Simple Majority

ATTACHMENTS:

Attachment a   List of Payments Made - February 2015  

 

This item was considered by the Finance Committee at its meeting on 2 April 2015, the recommendations from which have been included in this report. 

 

PRÉCIS

 

This report provides details of payments made from the City’s bank accounts for the month of February 2015, for noting by the Council and recording in the Council Minutes.

 

 

BACKGROUND

 

The Local Government (Financial Management) Regulations require that when the Council has delegated authority to the Chief Executive Officer to make payments from the City’s bank accounts, that a list of payments made is prepared each month for presentation to, and noting by, the Council.

 

STATUTORY ENVIRONMENT

 

Section 6.10 of the Local Government Act and more specifically, Regulation 13 of the Local Government (Financial Management) Regulations; refer to the requirement for a listing of payments made each month to be presented to the Council. 

 

RELEVANT PLANS AND POLICIES

 

NA.

 

FINANCIAL IMPLICATIONS

 

NA.

 

STRATEGIC COMMUNITY OBJECTIVES

 

This matter principally aligns with Key Goal Area 6 – ‘Open and Collaborative Leadership’ and more specifically Community Objective 6.3 - ‘An organisation that is managed effectively and achieves positive outcomes for the community’.

 

RISK ASSESSMENT

 

NA. 

 

CONSULTATION

 

NA.

 

OFFICER COMMENT

 

NA.

 

CONCLUSION

 

NA.

 

OPTIONS

 

NA.

 

TIMELINE FOR IMPLEMENTATION OF OFFICER RECOMMENDATION

 

NA.

 

COMMITTEE RECOMMENDATION AND OFFICER RECOMMENDATION

 

That the Council notes the payment of voucher numbers M110705 - M110851, EF038680 – EF039199, T007122 - T007128, and DD002387 - DD002409, together  totalling $14,612,639.08.

 

 


Council

35

22 April 2015

10.2

Attachment a

List of Payments Made - February 2015

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council                                                                                      59                                                                      22 April 2015

10.3           Finance Committee - 2/04/2015 - MEELUP REGIONAL PARK 2014-15 BUDGET AMENDMENT

SUBJECT INDEX:

Environmental Management Plans, Impacts Studies and Reports

STRATEGIC OBJECTIVE:

Our natural environment is cared for and enhanced for the enjoyment of the community and visitors.

BUSINESS UNIT:

Environmental Services

ACTIVITY UNIT:

Environmental Services

REPORTING OFFICER:

Manager, Environmental Services  - Greg Simpson

AUTHORISING OFFICER:

Director, Planning and Development Services - Paul Needham

VOTING REQUIREMENT:

Absolute Majority

ATTACHMENTS:

Nil

 

This item was considered by the Finance Committee at its meeting on 2 April 2015, the recommendations from which have been included in this report. 

 

PRÉCIS

 

The City has been successful in securing three (3) grants totaling $76,600, comprising a Coastwest Grant of $28,600 for the purpose of on-ground works, a Western Australian NRM Program grant of $23,000 for remediation and re-vegetation within management zone 6 and a National Landcare Programme (Whale and Dolphin Protection Plan) grant of $25,000 to assist the establishment of a whale viewing platform in Meelup Regional Park. This report recommends that Council amends the Meelup 2014/2015 Budget to receive these grant funds as revenue and to allocate corresponding expenditure for the works associated with these grants.

 

This report also recommends a review of the provision of $20,000 to Cape Mountain Bikers Inc under the 2013/14 Community Bids programme for the construction of mountain bike trails in Meelup Regional Park management zone 6, to enable the Cape Mountain Bikers Inc to use these funds to secure environmental and other approvals and to undertake detailed design towards the establishment of a mountain bike trail network in Meelup Regional Park zone 6.

 

BACKGROUND

 

In December 2013, Council endorsed (resolution C1312/324) a Coastal Nodes Master Plan as an informing strategy for Meelup Regional Park to conserve and improve the environment, protect visual amenity and to provide coastal facilities as appropriate for visitors to Meelup Regional Park. The Coastwest grant offer of $28,600, is for the purpose of implementing some of the works identified in the Coastal Nodes Master Plan to manage the impact of visitor use on the Meelup coastline. 

 

The concept for establishing a whale viewing platform at Point Picquet is also identified within the Coastal Nodes Master Plan. Following advice that the City has been listed as having suitable sites and eligible for funding under the Federal Governments National Landcare Programme (Whale and Dolphin Protection Plan), an application to the National Landcare Programme resulting in the City receiving an offer of $25,000 towards the establishment of a whale viewing platform.

 

In May 2014, zone 6 Rehabilitation Plan (2014) was prepared for Meelup Regional Park to provide a detailed management framework for the rehabilitation of this area of the Park. Management zone 6 has a history of disturbance as a result of its past use for waste disposal and for gravel extraction, and is characterized by significant weed infestation and degraded native vegetation, amongst remnant and naturally regenerating native vegetation.

 

 

 

The City has been successful in securing funding of $23,000 from the State NRM Office, under the Western Australian NRM Program for the purpose of delivering some of the on-ground rehabilitation activities identified in the zone 6 Rehabilitation Plan (2014) including fencing, revegetation, feral animal control and weed control to help protect and restore these areas as much as possible to its original condition.

 

In August 2013 Council endorsed (resolution C1308/208) the provision of $20,000 funding under the 2013/14 Community Bids programme to the Cape Mountain Bikers for the construction of mountain bike trails within management zone 6 Meelup Regional Park. The conditions imposed on this grant are as follows:

 

Funding subject to the Busselton Local Government Property Local Law determination to permit mountain bike riding within Meelup Regional Park. This will be subject to an agreed management plan which will include maintenance obligations of the proposed trails.

 

The implication of this condition is that any future Council determination to permit the riding of  bikes in Meelup Regional Park is expected to be specific to certain areas and to certain trails rather than more broadly across the whole of the Meelup Regional Park. Until such time as a mountain bike trail network is identified and approvals granted by the relevant government agencies and stakeholders, Cape Mountain Bikers Inc are unable to access the 2013/14 Community Bids programme grant funds to commence construction of the trails.

 

In January 2014 Council resolved ( resolution C1401/013) to support in principle the establishment of a mountain bike trail network within Meelup Regional Park management zone 6, with the approach to the management of the network amongst other requirements, being that a working group is formed to complete detailed design, implementation plans and costing for the development of the first stage of a mountain bike trail network , including the ongoing maintenance and management of the network, identify and secure funding, secure necessary environmental approvals, and brief, inform or consult the Meelup Regional Park Management  Committee and Council regarding the outcomes of that work before the commencement of on ground works.

 

The January 2014 Council resolution, also requires that once City officers have formed a view that the Working Group has or is likely to be in a position to commence on ground works, the CEO shall commence the process of making a determination, including advertising for community consultation, to allow bicycle riding by the general public on the network once developed.

 

STATUTORY ENVIRONMENT

 

Section 6.8 of the Local Government Act 1995 refers to expenditure from the municipal fund not included in the annual budget.

 

RELEVANT PLANS AND POLICIES

 

The Meelup Regional Park is managed by the City of Busselton in accordance with the Meelup Regional Park Management Plan (2010); approved by both the Council and the Minister for Lands.

 

The Meelup Regional Park Management Plan (2010) does not specifically address coastal management. To address this anomaly the Meelup Regional Park Coastal Nodes Master Plan was developed and endorsed by Council as an informing strategy to guide the sensitive development of the Meelup Regional Park coastal nodes.

 

FINANCIAL IMPLICATIONS

 

The City has received a total of  $76,600 in grant funding consisting of a Coastwest Grant of $28,600, a National Landcare Programme (Whale and Dolphin Protection Plan) grant of $25,000 and a Western Australian NRM Program grant of $23,000.

 

The Coastwest Grant offer to the City is $28,600 of which part of this grant $25,740, will be received prior to June 30 2015 (2014/15 Budget).  The balance $2,860, will be received during the 2015/16 financial year.

 

This report proposes to amend the 2014/15 Budget to receive $25,740 of the Coastwest grant as revenue and to allocate corresponding expenditure amount of $25,740, to carry out the works required by the  grant in the current financial year.  The balance of the Coastwest grant $2,860, will be received in November 2015 and a submission will be included in the 2015/16 Draft Budget to receive the $2,860 as revenue and to allocate equivalent expenditure to complete the Coast west project.

 

The National Landcare Programme (Whale and Dolphin Protection Plan) grant of $25,000 for the construction of a Whale viewing platform will also be received as revenue prior to June 30 2015, however, construction of the platform will not occur until late 2015. It is recommended that Council amend the 2014/15 Budget to receive the $25,000 National Landcare grant as revenue. These funds when received will be held in a Restricted Asset Account and carried forward to the 2015/16 Draft Budget, for construction of the Whale viewing platform around October /November 2015.

 

The Western Australian NRM Grant funding offer to the City of $23,000 is to assist the delivery of  on-ground rehabilitation activities within Meelup Regional Park zone 6 and this grant will also be received as revenue prior to June 30 2015. The zone 6 rehabilitation works have been  programmed for the 2015/16 financial year therefore it is recommended that Council amend the 2014/15 Budget to receive the $23,000 NRM Grant as revenue and that the $23,000 grant also be held in a  Restricted Asset Account and carried forward to the 2015/16 Draft Budget.

 

In order to maintain the integrity of Council’s financial reporting, this report recommends an amendment to Council’s 2014/2015 budget to include the operating and capital grant funding as revenue and corresponding expenditure as follows:

 

Description

Account String

2014/2015

Adopted Budget

2014/2015

Amended Budget (Proposed)

2014/2015

Variance

Revenue

 

Operating Grants & Subsidies – Other 

425-11170-1239-0000

(23,000)

(96,740)

(73,740)

Expenditure

 

Recreation Reserves Maintenance

425-11170-3186-0000

63,000

83,740

20,740

Consultancy

425-11170-3260- 0000

97,000

102,000

5,000

Net Exp/Rev

 

137,000

89,000

(48,000)

 

 

 

Following the January 2014 decision of Council to support in principle the establishment of a mountain bike trail network in Meelup Regional Park, a working group formed and this group have been working towards the delivery of a detailed design, implementation plans and costings for the development of the first stage of a mountain bike trail network and to secure funding and the necessary environmental approvals for the trail network.

 

Since January 2014, the working group have progressed the identification and mapping of mountain bike trail alignment and Cape Mountain Bikers Inc have been successful in securing Lottery west funding which is restricted solely for the purpose of trail construction. A further detailed report to outline the progress of the working group will be presented to Council in May 2015.

 

 This report recommends that Council supports the working group by extending the purpose of the grant funds ($20,000) allocated to the Cape Mountain Bikers Inc under Councils 2013/14 Community Bids programme to include preparation of detailed design, implementation plans and costings for the development of the first stage of a mountain bike trail network and for securing the necessary environmental approvals for the trail network.

 

Long-term Financial Plan Implications

 

Nil

 

STRATEGIC COMMUNITY OBJECTIVES

 

The works to be funded by Grant allocation are considered as relating to Key Goal Area 5 – Cared for and Enhanced Environment and Community Objective 5.1 - Our natural environment is cared for and enhanced for the enjoyment of the community and visitors.

 

RISK ASSESSMENT

 

An assessment of the potential implication of not implementing the officer recommendation has been undertaken using the City’s risk assessment framework. The assessment sought to identify ‘downside’ risks only rather than ‘upside’ risks and where the risk following implementation of controls has been identified is moderate or greater. No such risks were identified.

 

CONSULTATION

 

The National Landcare Programme (Whale and Dolphin Protection Plan) grant of $25,000 provides for the construction of a Whale viewing platform. The Coastal Nodes Master Plan indicates that the feasibility of a whale view platform is to be investigated in consultation with Dunsborough Coast and Landcare group (D-CALC). This requirement has resulted in the formation of a small working group to progress a design for the whale viewing platform and this design will be presented to Council for endorsement in May 2015. The Whale viewing platform working group comprises:

·    One City Officer and Meelup Environment Officer

·    One Dunsborough Coast and Landcare  Group) representative

·    Two Meelup Regional Park Management Committee representatives

As required by the January 2014 Council decision, a Meelup Mountain Bike Trails Working Group formed and have met regularly throughout 2014 to progress the establishment of a mountain bike trail network within Meelup Regional Park management zone 6. The Working Group consist of the Meelup Regional Park Environment Officer, a City Officer and a nominee of the Meelup Regional Park Management Committee all representing the City of Busselton, two representatives from Cape Mountain Bikers Incorporated, and a representative from the Dunsborough and Districts Country Club Inc, who incidentally has not been able to attend meetings on a regular basis but is kept informed of the working groups progress.

 

The Cape Mountain Bikers Inc representatives on the working group are keen to progress the development of the mountain bike trail network within Meelup Regional Park and to seek funding for the preparation of detailed design, implementation plans and costing for the development of the first stage of a mountain bike trail network and for securing the necessary environmental approvals for the trail network.

 

OFFICER COMMENT

 

The Coastwest Grant of $28,600, National Landcare Programme (Whale and Dolphin Protection Plan) grant of $25,000 and a Western Australian NRM Program grant of $23,000, all provide additional funding to compliment programmed works within Meelup Regional Park.

 

The purpose of the Coastwest grant of $28,600 is to help reduce the impacts associated with heavy visitor use, especially in peak periods, in Meelup Regional Park and will focus on three popular sites (Gannet Rock, Point Picquet and Baudin) and towards minimization of  litter along the Meelup coastline. This project has both a significant on-ground (weed control, re-vegetation, brushing, and access control measures) as well as education/awareness raising (signage, publications and beach clean-up) components and significant community volunteer involvement.

 

The purpose of the NRM Programme grant  $23,000 is to assist the rehabilitation of selected priority areas identified in the zone 6  Rehabilitation Plan (2014), recently completed to guide and prioritise rehabilitation of the area. This grant will help protect and restore these areas as much as possible to original condition in conjunction with the establishment of a mountain bike trail network.

 

The National Landcare Programme (Whale and Dolphin Protection Plan) grant of $25,000 is proposed to fund the construction of a low key aesthetically pleasing whale viewing platform at Point Picquet.  It is proposed that Council accept the National Landcare Programme grant with a further report to be presented to Council May 2015 on the design of the whale viewing platform.

 

The mountain bike trail working group have progressed an initial survey of zone 6 to identify and map the proposed mountain bike trail alignments and have been successful in securing Lottery west funding which is restricted solely for the purpose of trail construction. The next stage of the development of mountain bike trail network within zone 6 will require the preparation of the various applications for submission and consultation with the relevant government agencies and for the preparation of trail design.

 

The funding provided to Cape Mountain Bikers under Council’s 2013/14 Community Bid funding programme is for the purpose of constructing mountain bike trails in zone 6, and subject to a City of Busselton Local Government Property Local Law determination and preparation of a management plan. As a result, Cape Mountain Bikers Inc will not be eligible to receive the 2013/14 Community Bid funding until the mountain bike trail development reaches a stage where the design has been finalised with all necessary approval and Council determination on bike riding are in place. The proposed Officer Recommendation to amend the purpose of Council’s 2013/14 Community Bid funding if supported by Council will assist the further development of the mountain bike trail network.

 

CONCLUSION

 

The Coastwest, National Landcare Programme (Whale and Dolphin Protection Plan) and Western Australian NRM Program funding totalling $76,600 that has been offered to the City will provide additional resource for the implementation of improvements within Meelup Regional Park and it is recommended that Council’s 2014/2015 budget be amended to reflect this grant revenue and corresponding expenditure.

 

The realignment of the 2013/14 Community Bid funding allocated to the Cape Mountain Bikers will  assist the process of designing a mountain bike trail network and securing the necessary approvals to enable construction of the mountain bike trail network within Meelup Regional Park.

 

OPTIONS

 

The Council may determine to not endorse the proposed amendment to the 2014/2015 budget and proposed realignment of the 2013/14 Community Bid funding allocated to the Cape Mountain Bikers.

 

TIMELINE FOR IMPLEMENTATION OF OFFICER RECOMMENDATION

 

Should the Officer Recommendation be endorsed by Council, an amendment to the 2014/2015 adopted budget will be processed by the 30 April 2015. Realignment of the 2013/14 Community Bid funding will be implemented prior to 30 April 2015.

 

OFFICER RECOMMENDATION

ABSOLUTE MAJORITY DECISION OF COUNCIL REQUIRED

 

That the Council:

 

1.    Accepts the Coastwest, National Landcare Programme (Whale and Dolphin Protection Plan) and Western Australian NRM Program funding and endorses an amendment to the 2014/2015 adopted budget on the following basis:

 

Description

Account String

2014/2015

Adopted Budget

2014/2015

Amended Budget (Proposed)

2014/2015

Variance

Revenue

 

Operating Grants & Subsidies – Other 

425-11170-1239-0000

(23,000)

(96,740)

(73,740)

Expenditure

 

Recreation Reserves Maintenance

425-11170-3186-0000

63,000

83,740

20,740

Consultancy

425-11170-3260- 0000

97,000

102,000

5,000

Net Exp/Rev

 

137,000

89,000

(48,000)

 

2.    Amends the conditions of the 2013/14 Community Bids programme funding of $20,000 to the Cape Mountain Bikers for the purpose of preparing the various applications for submission and consultation with the relevant government agencies, to obtain the necessary approvals and for the preparation of trail design and management plans for the mountain bike trail network in Meelup Regional Park management zone 6.

 

Note:                 During the meeting, an error was identified in the table of the Officer Recommendation. The error has been corrected with the addition of a line - Restricted Asset Account  showing the  variance of “0”.

 

Officers also put forward an alternative recommendation for part 2  for the Committee to consider in order for City officers to expeditiously ensure further progress on obtaining relevant environmental approvals associated with the mountain bike trials project.

 

 

COMMITTEE RECOMMENDATION AND REVISED OFFICER RECOMMENDATION

ABSOLUTE MAJORITY DECISION OF COUNCIL REQUIRED

 

That the Council:

 

1.    Accepts the Coastwest, National Landcare Programme (Whale and Dolphin Protection Plan) and Western Australian NRM Program funding and endorses an amendment to the 2014/2015 adopted budget on the following basis:

 

Description

Account String

2014/2015

Adopted Budget

2014/2015

Amended Budget (Proposed)

2014/2015

Variance

Revenue

 

Operating Grants & Subsidies – Other 

425-11170-1239-0000

(23,000)

(96,740)

(73,740)

Expenditure

 

Recreation Reserves Maintenance

425-11170-3186-0000

63,000

83,740

20,740

Consultancy

425-11170-3260- 0000

97,000

102,000

5,000

Restricted Asset Account.

 

0

48,000

48,000

Net Exp/Rev

 

137,000

137,000

0

 

2.    Revokes the 2013/14 Community Bids programme funding provision of $20,000 to the Cape Mountain Bikers for the purpose of constructing mountain bike trails in zone 6 and reallocates these funds for the purpose of preparing the various applications for submission and consultation with the relevant government agencies, to obtain the necessary approvals and for the preparation of trail design and management plans for the mountain bike trail network in Meelup Regional Park management zone 6 and endorses an amendment to the 2014/2015 adopted budget on the following basis:

 

Description

Account String

2014/2015

Adopted Budget

2014/2015

Amended Budget (Proposed)

2014/2015

Variance

Expenditure

 

Community Services Administration

Donations Contributions and Subsidies – Cape Mountain Bikers

330-10530-3640-0000

546,553

526,553

(20,000)

Meelup

Consultancy

425-11170-3260- 0000

102,000

122,000

20,000

Net Exp/Rev

 

 

 

0

 

 


Council                                                                                      67                                                                      22 April 2015

10.4           Finance Committee - 2/04/2015 - PROPOSED AMENDMENT - BASIS OF RATING - PRESCRIBED AREAS

SUBJECT INDEX:

Rating Operations

STRATEGIC OBJECTIVE:

An organisation that is managed effectively and achieves positive outcomes for the community.

BUSINESS UNIT:

Finance and Information Technology

ACTIVITY UNIT:

Rates

REPORTING OFFICER:

Rates Coordinator - David Whitfield

AUTHORISING OFFICER:

Director, Finance and Corporate Services - Matthew Smith

VOTING REQUIREMENT:

Simple Majority

ATTACHMENTS:

Attachment a   Locke Estate - Plan A

Attachment b    Vasse Townsite - Plan B

Attachment c    Yalyalup (Provence) - Plan C

Attachment d   Country Farm Estate - Plan D

Attachment e    Dunsborough Lakes - Plan E  

 

This item was considered by the Finance Committee at its meeting on 2 April 2015, the recommendations from which have been included in this report. 

 

PRÉCIS

 

Each year Council reviews and updates the basis of rating for new subdivisions and/or developments within the City’s boundaries. This process identifies and ensures that the most appropriate valuation base e.g. Unimproved Valuations or Gross Rental Valuations is applied to ensure all properties are being rated on a “like for like” basis.

 

 

BACKGROUND

 

For the purposes of rating a local government is required to use as its basis for rates either Unimproved Valuations (rural areas) or Gross Rental valuations (urban areas). Each of these types of valuations is designed to allow the effective comparison of ‘like’ properties for the purposes of levying annual rates and charges.

 

Developments considered for amendment in recent years have included the Provence Estate (Yalyalup), the Dawson Estate (Vasse), Old Broadwater Farm (Broadwater) and other smaller developments.

 

Developments included for consideration this year include further developments at Provence (Yalyalup), commercial development at the Vasse Town site, subdivisions at the Country Farm and Dunsborough Lakes Estates plus the inclusion of the campsite reserve known as the Locke Estate. These developments are details in the attached maps marked A, B, C, D & E.

 

STATUTORY ENVIRONMENT

 

In accordance with Section 6.28 of the Local Government Act the Minister is to determine the method of valuation to be used by the local government as a basis for a rate. The Minister is to have regard to the general principle that the basis for a rate on any land is:

 

Where the land is used predominantly for rural purposes, the unimproved value of the land; and

Where the land is used predominantly for non-rural purposes, the gross rental value of the land.

 

Should the Council resolve to amend the basis of rating of the new developments as detailed in this report a request will be forwarded to the Minister for subsequent approval and gazettal.

RELEVANT PLANS AND POLICIES

 

This proposal is consistent with Council’s Rating Policy (236) which states, inter alia, that land used predominantly for non-rural purposes is to be rated on the basis of a gross rental valuation.

 

FINANCIAL IMPLICATIONS

 

Long-term Financial Plan Implications

 

Subject to the Ministers approval, the proposed change in the method of valuation would bring the subject properties into the appropriate differential rating categories. Whilst most new vacant lots will attract a similar minimum rate once development occurs on the new lots amended rates will be levied on the basis of each development.

 

In terms of the 2014/2015 adopted budget a residential rate levy on a vacant property would typical be levied at a minimum rate of $1010 whilst the rates on an average improved residential property currently equate to $1435 representing an average increase of $425 per new residence.

 

Further and whilst valuations are not available for the new commercial centre proposed for the Vasse town site it is estimated that the rates could be conservatively estimated to be in excess of $30,000 per annum once fully developed.

 

Should Council, or subsequently the Minister, resolve to not support this proposal the additional revenue would be lost.

 

STRATEGIC COMMUNITY OBJECTIVES

 

This matter principally aligns with Key Goal area 6 – ‘Open and Collaborative Leadership’ and more specifically Community that is managed effectively and achieves positive outcomes for the community.

 

RISK ASSESSMENT

 

By not implementing the proposed amendment to the basis of rating boundary the City will forgo an increase in revenue estimated at $100,000 or more per annum once these areas are fully developed. In addition the continuation of rural rating on these properties would create an inequitable rating situation within the rating property data-base in comparison to other residential/commercial areas within the City.

 

CONSULTATION

 

Local Government Departmental guidelines require that that when considering a change in the basis of rating that a local government consults with the ratepayers of the properties within the affected area, advising of the proposal, any financial impact and of the objection procedures that should be followed should a ratepayer wish to do so.

 

As each subdivision/development was reviewed for amendment to a gross rental valuation basis correspondence was issued to the applicable property owners seeking comments on the proposal. This process occurred over a period of several weeks throughout February 2015.

 

No submissions have been received with respect of the proposed amendments.

 

 

OFFICER COMMENT

 

As discussed in this report, the identified properties within the new developments/subdivisions are principally zoned for the purposes of ‘urban’ developments. Currently the lots continue to be rated on the basis of ‘Unimproved Valuations’, which is no longer appropriate.

 

Likewise the levying of rates on the proposed Gross Rental Valuation Basis from 1 July 2015 will ensure that such developments are rated at the appropriate level at the time of completion rather than that of a future date where the projected increase in rates may no longer be anticipated by the owner.

 

Should these developments remain rated on an Unimproved Valuation basis the Council with forego rating revenue anticipated from both interim rating and future annual budgets that would normally occur if the properties were rated on a Gross Rental Valuation basis.

 

CONCLUSION

 

The identified areas are predominantly used for, or being developed as, residential, commercial and recreational uses. In terms of the Local Government Act and Councils rating policy these properties should be rated on a Gross Rental Valuation basis.

 

OPTIONS

 

The Council may determine not to seek subsequent Ministerial approval for an amendment in the basis of rating for the identified properties. These properties could remain on an unimproved valuation basis however this would allow for an anomaly within Councils rating to develop and create what could be considered to be an unequitable rating situation within the City.

 

TIMELINE FOR IMPLEMENTATION OF OFFICER RECOMMENDATION

 

Following Councils endorsement a submission will be made to the Department of Local Government seeking the Ministers approval for adoption of Gross Rental Valuations effective from the 1st July 2015.

 

COMMITTEE RECOMMENDATION AND OFFICER RECOMMENDATION

 

That the Council:

 

1.    Seek Ministerial approval to have the method of valuation for the properties identified in the table shown below and as depicted in Attachments A, B, C, D & E amended to a Gross Rental Valuation basis effective from 1 July 2015.

 

Property ID

Lot #

Plan Diagram

St #

Street Name

Depicted on Plan

Various

5303

220583

110-236

Caves Road

Plan A

100050053

9541

404730

0

Bussell Highway

Plan B

100050053

552

404730

0

Bussell Highway

Plan B

100044969

9005

57391

0

Bussell Highway

Plan B

100010229

2

84485

0

Bussell Highway

Plan B

100046069

9021

62834

45

Cable Sands Road

Plan C

100049922

501

402928

31

Drovers Court

Plan D

100049923

502

402928

37

Drovers Court

Plan D

100049924

503

402928

41

Drovers Court

Plan D

100049925

504

402928

47

Drovers Court

Plan D

100049926

505

402928

51

Drovers Court

Plan D

100049927

506

402928

53

Drovers Court

Plan D

100049928

507

402928

52

Drovers Court

Plan D

100049929

508

402928

48

Drovers Court

Plan D

100049930

509

402928

44

Drovers Court

Plan D

100049931

510

402928

38

Drovers Court

Plan D

100049932

511

402928

30

Drovers Court

Plan D

100049933

512

402928

26

Drovers Court

Plan D

100049934

513

402928

18

Drovers Court

Plan D

100049919

2000

402928

0

Drovers Court

Plan D

100049920

2001

402928

0

Drovers Court

Plan D

100049921

2002

402928

0

Drovers Court

Plan D

100049800

1182

402977

1

Bonnie Close

Plan E

100049801

1183

402977

3

Bonnie Close

Plan E

100049802

1184

402977

5

Bonnie Close

Plan E

100049803

1185

402977

7

Bonnie Close

Plan E

100049804

1186

402977

9

Bonnie Close

Plan E

100049805

1187

402977

11

Bonnie Close

Plan E

100049806

1191

402977

13

Muirfield Road

Plan E

100049807

1192

402977

11

Muirfield Road

Plan E

100049808

1193

402977

9

Muirfield Road

Plan E

100049809

1194

402977

7

Muirfield Road

Plan E

100049810

1195

402977

5

Muirfield Road

Plan E

100049811

1196

402977

3

Muirfield Road

Plan E

100049812

1197

402977

208

Dunsborough Lakes Drive

Plan E

100049813

1198

402977

206

Dunsborough Lakes Drive

Plan E

100049814

1199

402977

204

Dunsborough Lakes Drive

Plan E

100049815

1200

402977

202

Dunsborough Lakes Drive

Plan E

100049816

1201

402977

200

Dunsborough Lakes Drive

Plan E

100049817

1202

402977

33

Prestwick Road

Plan E

100049818

1203

402977

31

Prestwick Road

Plan E

100049819

1204

402977

29

Prestwick Road

Plan E

100049820

1205

402977

27

Prestwick Road

Plan E

100049821

1206

402977

25

Prestwick Road

Plan E

100049822

1207

402977

23

Prestwick Road

Plan E

100049823

1208

402977

21

Prestwick Road

Plan E

100049824

9501

402977

0

Dunsborough Lakes Drive

Plan E

100049826

1209

402978

2

Muirfield Road

Plan E

100049827

1210

402978

4

Muirfield Road

Plan E

100049828

1211

402978

6

Muirfield Road

Plan E

100049829

1212

402978

8

Muirfield Road

Plan E

100049830

1213

402978

10

Muirfield Road

Plan E

100049831

1214

402978

12

Muirfield Road

Plan E

100049832

1215

402978

14

Muirfield Road

Plan E

100049224

9048

400182

0

Dunsborough Lakes Drive

Plan E

 

 


Council

69

22 April 2015

10.4

Attachment a

Locke Estate - Plan A

 


Council

69

22 April 2015

10.4

Attachment b

Vasse Townsite - Plan B

 


Council

71

22 April 2015

10.4

Attachment c

Yalyalup (Provence) - Plan C

 


Council

71

22 April 2015

10.4

Attachment d

Country Farm Estate - Plan D

 


Council

73

22 April 2015

10.4

Attachment e

Dunsborough Lakes - Plan E

 


Council                                                                                      75                                                                      22 April 2015

10.5           Finance Committee - 2/04/2015 - BUSSELTON FOOTBALL AND SPORTSMAN’S CLUB INC. – REPAIRS AND ANCILLARY WORKS TO BOVELL PARK CLUBROOM FACILITY 

SUBJECT INDEX:

Financial Management

STRATEGIC OBJECTIVE:

A City where the community has access to quality cultural, recreation, leisure facilities and services.

BUSINESS UNIT:

Finance and Information Technology

ACTIVITY UNIT:

Finance

REPORTING OFFICER:

Financial Accountant - Ehab Gowegati

Property Coordinator - Ann Strang

AUTHORISING OFFICER:

Director, Finance and Corporate Services - Matthew Smith

VOTING REQUIREMENT:

Absolute Majority

ATTACHMENTS:

Nil

 

This item was considered by the Finance Committee at its meeting on 2 April 2015, the recommendations from which have been included in this report. 

 

PRÉCIS

 

At its meeting of 26 March 2014, the Council approved (C01403/071) a self-supporting loan of $30K in favour of the Busselton Football and Sportsman’s Club Inc. (the ‘Club’), to undertake roof replacement and ancillary renovations and improvements to the Sir Stewart Bovell Park clubroom facility (the ‘clubroom’), which is leased by the Club.

 

The loan facility was not drawn during 2013/14, and was subsequently incorporated within the Council’s 2014/15 adopted budget. However, the insurance settlement monies remain in the Restricted Assets account which requires transferring to municipal funds prior to distribution to the Club.

 

With roof replacement and supplementary works proposed to commence imminently, this report seeks the Council’s approval to transfer the insurance monies to the Club.            

 

 

BACKGROUND

 

During June 2012, and again in November 2012, the clubroom roof sustained damage as a result of severe storms. As part of the subsequent insurance claim process, several structural engineers were contracted to inspect and report on the roof damage. The engineers’ reports all concluded that the roof required full replacement in the short term, albeit remedial works were required immediately. The remedial works were undertaken by the Club as required, to the satisfaction of City engaged engineers.

 

Based on a quotation to replace the roof structure ($49.5K exc. GST) and in consideration of several other factors, the City’s insurer settled an insurance claim in October 2013, in the amount of $24,773 (actual); representing 50% of the GST exclusive value of the repair quotation. Upon receipt these funds were quarantined (to restricted assets) for the purpose of contributing to the required roof replacement costs.

 

Based on the roof repair quotation ($49.5K), and deducting the insurance settlement monies ($24.8K), a funding shortfall of $24.7K remained. The Club’s application for a self-supporting loan of $30K was initially to cover the roof repair shortfall, whilst also providing approximately $5.3K to carry out other minor repair works to the clubroom.  However, subject to obtaining alternative quotations to undertake the roof replacement, a higher level of funding towards renovations and improvements became available. The Club’s proposed expenditure model is discussed in the Officer Comment section of this report. 

Notwithstanding the above, a condition of the Council’s approval of the self-supporting loan facility was that loan funds would be made available to fund roof replacement works in the first instance, with any balance of loan funding being provided only upon confirmation that the roof replacement works have been completed to the City’s satisfaction.  

 

The Club is fully aware of this stipulation, and the proposed scope of works reflects this requirement. 

 

STATUTORY ENVIRONMENT

 

Pursuant to Section 6.8 of the Local Government Act, a local government is not to incur expenditure from its municipal fund for an additional purpose, except under certain circumstances. In respect of the subject of this report, the expenditure must be authorised in advance by an absolute majority decision of the Council.

 

RELEVANT PLANS AND POLICIES

 

The Council does not have a policy specifically relating to self-supporting loan facilities; however Council Policy 048 (Loans) is of relevance. The purpose of the proposed borrowing is generally in line with the Policy guidelines as to the nature of activities that could potentially be considered for funding via borrowings. 

 

FINANCIAL IMPLICATIONS

 

Long-term Financial Plan Implications

 

There are no net financial implications for the City in relation to this matter. Repayments on the proposed borrowing will be fully reimbursed by the Club. Additionally, the insurance settlement monies were quarantined upon receipt in October 2013, and form part of the City’s restricted funds. These funds will be utilised to refund the Club once the roof replacement has been completed to the City’s satisfaction.

 

STRATEGIC COMMUNITY OBJECTIVES

 

This matter principally aligns with the following Strategic Community objectives:

 

§  2.1 - A City where the community has access to quality cultural, recreation, and leisure facilities and services, and;

 

§  6.3 - An organisation that is managed effectively and achieves positive outcomes for the community

 

RISK ASSESSMENT

 

An assessment of the potential implications of implementing the Officer Recommendation has been undertaken using the City’s risk assessment framework. Risks are only identified where the residual risk, once controls have been identified, is classified as ‘medium’ or greater. No such risks have been identified.

 

CONSULTATION

 

Regular and ongoing consultation has occurred with the Club in the progression of this matter.  

 

 

OFFICER COMMENT

 

During June 2012, and again in November 2012, the clubroom roof sustained damage as a result of severe storms. Based on a quotation to replace the roof structure ($49.5K exc. GST) and in consideration of several other factors, the City’s insurer settled an insurance claim in October 2013, in the amount of $24,773 (actual); representing 50% of the GST exclusive value of the repair quotation. Upon receipt by the City, these funds were quarantined (to restricted assets) for the purpose of contributing to the required roof replacement costs.

 

Council, at its meeting of 26 March 2014 approved (C01403/071) a self-supporting loan of $30K in favour of the Club to undertake roof replacement and ancillary renovations and improvements to the clubroom.  This was subsequently incorporated within Council’s 2014/15 adopted budget.

 

Prior to the formalisation of the loan facility the Club were required to execute a lease agreement with the City in respect to the clubroom, pursuant to Council Resolution C0905/146.  The lease agreement was finalised on the 22 December 2014. 

 

That loan funds will be made available to fund roof replacement works in the first instance, with any balance of loan funding being provided only upon confirmation that the roof replacement works have been completed to the City's satisfaction.

 

The Club were issued with a building permit on 9 March 2015 for the roof replacement and at the time of writing this report the works had commenced. It is likely that these works are now complete, which would mean the builders and suppliers will be seeking payment as soon as practical. 

 

It is necessary to transfer the insurance settlement monies of $24,773 from Restricted Assets to municipal funds, so that the Club can be reimbursed for such expenses.   It is proposed these funds would be released to the Club, subject to the works being completed to the satisfaction of the City and sufficient evidence of expenditure is supplied for the same.

 

The Club advised that they secured sponsorship of some of the materials for the roof.  This has aided in reducing the overall cost of the roof replacement from the quoted $49,500 to approximately $42,000.  After deducting the insurance settlement monies there is a shortfall of $17,227.  The balance of the cost associated with the roof replacement is to be paid from the self-supporting loan. 

 

As indicated in the Council Report of 26 March 2014, the Club are proposing to utilise the remaining loan funds, approximately $12,500 on improvements.  For example, they have recently invested $3,000 in Point of Sale equipment.  The Club anticipate that this will assist them in managing and controlling their finances in the future.    Additionally the Club have had to refurbish their cool room which has cost in vicinity of $9K.  These works have been necessary so that they can operate the bar during the football season which is fast approaching.  The income generated from the bar is one of the Clubs main sources of funding.

 

CONCLUSION

 

In submitting its borrowing application, the Club was able to demonstrate its financial capacity to service the proposed loan repayments. Additionally, it is important to note that the repairs to the clubroom roof must be attended to. With this in mind, this report recommends that, subject to the Club complying with the conditions set by the Council at which time the self-supporting loan was approved and that the works are completed to the satisfaction of the funds, that the Council supports the transfer of funds from the Restricted Assets as proposed.         

 

 

OPTIONS

 

There are no identified options, as the insurance settlement funds must be applied to the roof replacement.   

 

TIMELINE FOR IMPLEMENTATION OF OFFICER RECOMMENDATION

 

Subject to compliance with conditions of the Council Resolution, the transfer of funds will be implemented within 4 weeks of the date of that Council Resolution.

 

COMMITTEE RECOMMENDATION AND OFFICER RECOMMENDATION

ABSOLUTE MAJORITY DECISION OF COUNCIL REQUIRED

 

That the Council

 

1.            supports the transfer of the insurance settlement funds from the Restricted Assets into municipal funds as shown below to be applied to the roof replacement on the Sir Stewart Bovell Park clubroom facility and that the Council’s 2014/15 budget be amended to reflect the associated expenditure and funding source, as follows:   

 

Description

Account Number

2014/15

Adopted

Budget

$

2014/15 Amended Budget

$

Busselton Football Club Exp.

338.B1351.3640.0000

0

24,773

Transfer from Restricted Assets (LGIS Insurance Settlement)

Equity Transfer (Restricted Funds)

0

-24,773

TOTAL

 

0

0

 

2.           Supports the payment of the insurance settlement funds of $24,773 to the Busselton Football Sportsman’s Club Inc., subject to the works being completed to the satisfaction of the City and sufficient evidence of expenditure being supplied to the City by the Club.   

 

 

 


Council                                                                                      79                                                                      22 April 2015

10.6           Finance Committee - 2/04/2015 - DRAFT SCHEDULE OF FEES AND CHARGES FOR THE 2015/16 FINANCIAL YEAR

SUBJECT INDEX:

Finance and IT Services

STRATEGIC OBJECTIVE:

An organisation that is managed effectively and achieves positive outcomes for the community.

BUSINESS UNIT:

Finance and IT Services

ACTIVITY UNIT:

Financial Operations

REPORTING OFFICER:

Financial Compliance Officer - Jeffrey Corker

AUTHORISING OFFICER:

Director, Finance and Corporate Services - Matthew Smith

VOTING REQUIREMENT:

Absolute Majority

ATTACHMENTS:

Nil

 

This item was considered by the Finance Committee at its meeting on 2 April 2015, the recommendations from which have been included in this report. 

 

PRÉCIS

 

In accordance with Regulation 5(2) of the Local Government (Financial Management) Regulations, a local government is to undertake a review of its fees and charges regularly; and not less than once in every financial year. This report provides the Finance Committee with a recommended Schedule of Fees and Charges to apply for the financial year commencing on 01 July 2015, for its consideration and consequent recommendation to the Council.

 

 

BACKGROUND

 

Section 6.16 of the Local Government Act (the “Act”) states that a local government may impose and recover a fee or charge for any goods or services it provides or proposes to provide, other than a service for which a service charge is imposed.

 

Section 6.17 of the Act further states that in determining the amount of a fee or charge for goods and services, a local government is to take in to consideration the following factors:

a)            The cost to the local government of providing the service or goods;

b)            The importance of the service or goods to the community; and

c)            The price at which the service or goods could be provided by an alternative provider.

 

Section 6.18 of the Act clarifies that if the amount of any fee or charge is determined under another written law, then a local government may not charge a fee that is inconsistent with that law.

 

The above matters have been considered as part of the annual fees and charges review.

 

Finally, whilst Section 6.16(3) of the Act states that a schedule of fees and charges is to be adopted by the Council when adopting the annual budget, fees and charges may also be imposed during a financial year. In order for the 2015/16 schedule of fees and charges to be effective from the commencement of the new financial year, the Council is required to adopt its schedule in advance of 30 June 2015, such that any statutory public notice periods (including gazettals where required) can be complied with.

 

STATUTORY ENVIRONMENT

 

Sections 6.16 – 6.19 of the Act refer to the imposition, setting the level of, and associated administrative matters pertaining to fees and charges. The requirement to review fees and charges on an annual basis is detailed within Regulation 5 of the Local Government (Financial Management) Regulations.

RELEVANT PLANS AND POLICIES

 

The Council’s endorsed Long Term Financial Plan reflects an annual increase in Fees and Charges revenue of 4.2% (the 10 year average Local Government Cost Index). This matter has been considered as part of the review process.

 

FINANCIAL IMPLICATIONS

 

Whilst fees and charges revenue includes items that the Council has no authority to amend, it is important that, where possible, controllable fees and charges are appropriately indexed on an annual basis, to assist in offsetting the increasing costs of providing associated services.    This may include increases beyond normal indexation in particular cases in line with Section 6.17 of the Act.

 

Long-term Financial Plan Implications

 

In terms of the Council’s currently adopted budget, revenue from fees and charges (excluding waste collection charges) equates to approximately 22% of budgeted rates revenue and 14% of total operating revenue (excluding non-operating grants). As such, fees and charges form an integral component of the City’s overall revenue base in relation to the Long-term Financial Plan.

 

STRATEGIC COMMUNITY OBJECTIVES

 

The schedule of fees and charges adopted by the Council encompasses 'whole of organisation' activities. As such, all Key Goal Areas within the Council’s Strategic Community Plan 2013 are in some way impacted. More specifically however, this matter aligns with Key Goal Area 6 – ‘Open and Collaborative Leadership’ and particularly Community Objective 6.3 - ‘An organisation that is managed effectively and achieves positive outcomes for the community’.

 

RISK ASSESSMENT

 

There are several risks that the Council needs to be mindful of when reviewing its schedule of fees and charges. Firstly, in an effort to assist in recovering costs associated with the provision of services, it is important that, where applicable, fees and charges are increased on an annual basis in line with relevant economic indicators. Should this not occur the provision of services is required to be increasingly subsidised by other funding sources. Conversely however, a balance is also required to ensure that fees and charges are maintained at levels so as not to adversely impact on the financial ability for ratepayers to utilise those services, which may otherwise result in a net reduction in revenue.              

 

CONSULTATION

 

Business Unit Managers are responsible for reviewing fees and charges associated with activities under their control. As part of the review process, consultation may occur with other local government authorities, in addition to a review of prices offered by alternate service providers (pursuant to Section 6.17 of the Act).       

 

OFFICER COMMENT

 

The 2015/16 draft Schedule of Fees and Charges has been guided by a general escalation of 4.2% over currently adopted fees and charges, which represents the average of the Local Government Cost Index (LGCI) over the past 10 years. This methodology is consistent with the Fees and Charges revenue extrapolation as comprised within the Council’s currently endorsed Long Term Financial Plan. Notwithstanding this however, in numerous instances this principle is not appropriate, with other factors also requiring consideration. The following provides an overview, by Directorate, of noteworthy instances where an LGCI extrapolation has not been utilised, whilst also discussing, where relevant, newly proposed fees and charges.              

 

Executive Services

 

Major Projects

The Major Projects Consultancy rates applicable to the work being undertaken in Carnarvon have not been increased as they are provided under an existing contract.  Should staff be required to do work for another local government they would be charged out at the rates as detailed in the second section, which have been appropriately increased.

 

Planning and Development Services

 

Environmental Health

Fees relating to Stallholders, Traders, Outdoor Eating Facilities and Street Entertainers have been included subsequent to the adoption of the Activities in Thoroughfares and Public Places and Trading Local Law 2015.

 

Amendments to the Environmental Protection (Noise) Regulations 1997 have resulted in a discretionary clause allowing variation by the CEO when implementing the statutory fee relating to Regulation 18 noise approvals.  These new fees provide for that discretion to be exercised through the approving of different types of events requiring this type of approval.

 

The increase in the Noise Monitoring Fee is calculated based on a true fee for service when Environmental Health Officers are required to work after hours and on weekends in the performance of their noise monitoring duties.

 

Ranger & Fire Services - Miscellaneous

Two new Rangers fees have been added as follows:

 

•             Fees for portable sign approval - $200

The recently Gazetted Activities in Thoroughfares and Public Places and Trading Local Law 2015 allows for the approval of portable signs (‘A-frame’ signs or similar) on verges. Previously, there has essentially been no power to approve such signs. City officers are developing a policy that, once it has been reviewed and endorsed by Council, would guide the City in implementing the new power. The proposed fee would establish an appropriate fee, reflecting the anticipated costs to the City, of assessing such applications.

 

•             Fees for permit under Thoroughfares Local Law where not otherwise set - $300

The recently Gazetted Activities in Thoroughfares and Public Places and Trading Local Law 2015 allows certain activities to be undertaken, subject to the granting of a permit by the City. In most cases, specific fees have been identified for each of the activities that require a permit, but there are some where it is not appropriate or practicable to identify a fee for that particular kind of activity. It is nevertheless seen as appropriate that what is effectively a ‘miscellaneous’ fee be identified, otherwise applications for permits for some activities would not attract any fee at all. The proposed fee would establish an appropriate fee, reflecting the anticipated costs to the City, of assessing such applications.

 

Engineering and Works Services

 

Waste Disposal and Sanitation Fees and Charges

Generally fees for waste disposal at the Busselton and Dunsborough Waste facilities have either not been increased, or have been increased at the LGCI rate (allowing for rounding). The descriptors of a number of categories have been expanded or altered to provide clarity as to their classification. New fees or those that have altered significantly include:

 

Domestic Waste (Busselton and Dunsborough)

General Domestic Waste (Sorted and Separated)

•                The rate per bin will remain the same while all other charges will be increased significantly because of a number of reasons: 1) bulk waste in the back of cars, utes, vans, wagons, trailers, etc. is becoming more and more of an issue/challenge (and is discouraged), as the new transfer station will operate in a completely different arrangement (with waste being tipped directly on to hook bins), 2) higher charges are proposed for larger/bulk quantities because the desire to recoup the additional costs of temporarily relocating the tipping area at Dunsborough Waste Facility (for better traffic management purposes while  building the new landfill cell).

•                Car Trailers with Sides - New charge proposed under WARR Act. This is to allow City to charge appropriately for larger capacity trailers, given the additional quantities to be disposed of and corresponding costs.

 

Clean Green Domestic Waste

•                Increase of car/sedans is related to the fact that the original rate was justified because cars have reduced volume carrying capacity. However, people are now lowering their backseats to increase their vehicle capacity, which gets it closer to that of utes and vans. Thus the substantial increase proposed for cars is really an adjustment, in line with the actual volume capacity.

•                For larger quantities it is very hard to make sure that green waste is clean (devoid of contamination). When inspected at the gate, larger quantities can and do conceal underneath mixed waste. In fact a major problem at both sites is that green waste pile has a lot of contamination, which requires the City to hire contractors to remove that contamination on a regular basis, at a cost. This adjustment reflects that additional cost.

 

Miscellaneous Domestic Waste

•                Bicycle/Motorcycle tyres - per tyre - New charge proposed WARR Act. Currently no charge applies to these tyres, whereas charges apply to all other tyre types. This is to allow City to charge appropriately, given applicable recycling costs.

•                Animals - Consolidated categories of small, medium & large animals into one single category in order to simplify this waste type.

•                Mattresses - New charge proposed WARR Act. This is to allow City to charge appropriately, given applicable processing costs now that the City has initiated tip face recycling of mattresses.

 

Busselton Commercial

Green Waste (Clean)

•                Clippings and wheelie bin fees do not justify changing. The increase for car/sedans is related to the fact that the original rate was justified because cars have reduced volume carrying capacity. However, people are now lowering their backseats to increase their vehicle capacity, which gets it closer to that of utes and vans. Thus the substantial increase proposed for cars is really an adjustment, in line with the actual volume capacity. For larger quantities it is very hard to make sure that green waste is clean (devoid of contamination). When inspected at the gate, larger quantities can and do conceal underneath mixed waste. In fact a major problem at both sites is that green waste pile has a lot of contamination, which requires the City to hire contractors to remove that contamination on a regular basis, at a cost. This adjustment reflects that additional cost.

 

 

 

Dunsborough Commercial

Commercial Waste with Weighbridge

•                Construction and Demolition Waste – per 100kgs - New waste category of Construction & Demolition Waste. This has the same rate as the pre-existing ‘building waste’, but will allow the differentiation between concrete and bricks rubble produced during construction works (which is what staff want to sort and will be classified as C&D proper) and works site clean-up (which has no valuable materials) and will be classified as building waste and landfilled.

•                This is commercial waste and different streams already carry a high enough price (e.g. asbestos). It is proposed to keep some fees unchanged to further promote appropriate disposal or recycling. The minimum weighbridge charge has been the same for a number of years (approximately 5 years). It has been proposed to increase it to $25 as an adjustment rather than a CPI increase.

 

Commercial Waste (Weighbridge Unavailable)

General Waste, Building and Construction unseparated Waste

•                The fee for a trailer over 6x4 has been increased in line with the Minimum Weighbridge Charge (also $25.00), to increase consistency; in order to eliminate arguments about whether commercial vehicles should be charged one fee or the other. This charge has been fixed for the last couple of years, so it is reasonable to amend according to this proposal. The fee for 6x4 trailers has been increased accordingly so that it is approximately 50% of that for larger trailers. Fees applicable to truckloads, articulated vehicles and compactor vehicles are proposed to be adjusted significantly in order to yield equivalent revenues that the City would accrue for equivalent transactions if the weighbridge was operational.

 

Green Waste (Clean)

•                The rationale for the increases to the fees applicable to cars and commercial trailers justified as above, i.e. higher quantities of green waste make it very hard to make sure that green waste is clean (devoid of contamination), which in turn determine additional clean-up costs.

 

Bricks and Concrete (uncontaminated) - Dunsborough only

•                Fees deemed to yield equivalent fee revenues that the City would accrue for equivalent transactions if the weighbridge was operational.

 

Other Commercial Waste - Dunsborough Only

•                These proposed changes are fee adjustments. In the case of liquid waste, to recoup costs of newly lined septage ponds. In the case of asbestos/special burials to better reflect the cost of burying those items, as they require special/dedicated burial (mobilising plant and operative) and in effect take up a lot more airspace than the regular waste.

 

Bin Hire Charges

•             The bin price has been adjusted to reflect updated actual market values.

 

Finance and Corporate Services

 

Annual Lease Fee (Peppercorn)

There has historically been a fee and charge ‘annual lease fee (peppercorn)’ included in the fees and charges.  This is not however a fee or charge, it is a rent amount charged to community groups for the leasing of City property.  As opposed to being a set fee or charge the rent amount for the leasing of City property should be determined through the Council report authorising the leasing of the property, taking into account the circumstances of the leasing arrangement, and / or through the leasing policy which is currently in its final draft and will be presented to the Policy and Legislation Committee by 30 June 2015.  The inclusion has therefore been deleted.

 

Loan Raising Fee

Two previous separate fees have been consolidated into one has there was no basis for the separation.

 

Cemetery Fees and Charges

Included in the 2015 – 2016 Fees and Charges is a new charge for the retention of 15% of the purchase price against any refund of cemetery fees and charges. The Cemeteries Act 1986 Part VII(1)(o) allows for this fee.

 

Refunds for cemetery purchases are rare.  In most cases, the refund will be for a pre-paid service such as a plot reservation, usually due to changing circumstances of the purchaser.  As the reserved item is held in both the electronic database and on hardcopy maps there is an administrative overhead associated with the creation of plot reservation.  Therefore it is felt that an administration charge should apply. This will also provide for processing the refunded item back into the system.

 

Community and Commercial Services

 

Property Usage Fees & Charges: One Off Events – Bonds & Cancellations All indoor Facilities

The charge for the Key Bond has been increased so to bring it in line with the CRC which charge $100 for the swipe card. This way regardless of which facility they hire it is on an even keel. In addition from a process perspective the hire staff are not trying to work out which facility it is; they are all the same. It is proposed to come into effect for new users as they come on board. Existing users with a ‘holding over’ bond will not be affected.

 

Events & Casual Ground Hire

A new Jetty Closure Fee has been introduced for closure of the Jetty for less than six hours. Enquiries have been received relating to holding evening or lunchtime events on the Jetty that would require closure of the Jetty for short period of time. This fee would contribute towards the staff costs incurred in the Jetty closure only. This fee does not extend to staff hours allocated in the setup of events on the Jetty which should be negotiated through the event application.

 

Events – Equipment Hire & Signage

New fees have been introduced for the removal and installation of the Stinger nets and beach matting located at the Busselton Foreshore. These fees have been introduced to cover the staff costs associated with the removal and installation from the Busselton foreshore for water and beach based events.

 

Naturaliste Community Centre (NCC)

The NCC is proposing to increase the majority of fees by approximately the designated percentage (subject to rounding) except for the Group Fitness Membership fees which will be bought into line with those at the GLC. Please refer to the GLC section for discussion on the increases to the GLC fees of a similar nature.

 

Geographe Leisure Centre (GLC)

The GLC is proposing that the following new Fees & Charges be included within the 2014/15 Draft Schedule. 

o             Fees have been included for Learn to Swim, Inflatables/Bouncy Castle Hire, Vacation Care Program Daily rate sand Direct Debit (Fortnightly deduction). The fees are not new to the GLC but have not been included on the schedule in previous years.

o             Fees included for the hire of the Health Suites, Meeting Room and Fitness Room are listed as new, but have been recently adopted by Council and duly advertised.

 

 

 

All other alterations are in line with a 4.2% increase (with rounding up) other than:

 

Personal / Group Training

Specialist Personal Training session have been increased beyond 4.2% to better reflect the cost of providing the Personal Training program.

 

Crèche/Activity Room

The Crèche/ Activity room was part of the recent building works.  The crèche is a totally new room twice the size of the old crèche with additional facilities; the Fees and Charges have been adjusted to reflect this.

 

Gym: [per person per annum]

An investigation has been completed and pricing compared to South West Sports Centre Bunbury (SWSC), Margaret River (MR), Leschenault Leisure Centre (LLC) Eaton Recreation Centre (ERC) Craigie (C) and Manjimup (M). Our membership pricing (except Aquatics) was found to be well below average pricing.  With the GLC upgrade to the Gym and Group Exercise areas complete it is proposed to increase our pricing in line with like facilities.  No new membership options have been introduced.  NOTE: Concessions still receive a $100 discount off normal prices as in the past; all other facilities investigated only offer a 10% discount off normal prices.  Double (two people joining together) still receive a $50 per person discount off normal membership. Fees are charged by the below facilities for a Gym only membership:

•             SWSC - $680

•             Craigie - $730

•             Margaret River $ - 630

 

Group Fitness Classes only: [per person per annum]

Fees are charged by the below facilities for a Group Fitness only membership

•             SWSC - $580

•             Craigie - $770

 

Gym/Swim/Spa/Sauna: [per person per annum]

Fees are charged by the below facilities for a Full Membership

•             SWSC - $880

•             Craigie  - $970

•             Margaret River $ - 780

•             Manjimup - $752

•             Eaton - $747

 

Corporate and City of Busselton memberships increase in line with all membership increase, but still offer considerable discounts on normal prices.

 

Kookaburra Caravan Park

Most fees and charges for the Kookaburra Caravan Park have been increased by LGCI. Other alterations are as following:

•                Current fees and charges include a single person rate which is applied in the off peak season. A new fee has been introduced for a peak season single person rate clarifying the single person rate (currently only a two person rate is listed). 

•                A new fee has been introduced to apply to clubs where 15 vans or more visit the park during off peak season. This fee has been introduced to encourage clubs during the off peak season to visit by discounting the rates. This fee applies to the overnight and weekly rates.

•                No CPI increases have been applied to a number of fees. The reason being that these fees are generally in line with the market and an increase is not justified at this time.

•                No CPI increase has been applied to all rates (o/n and weekly) for Park home number 6 (ensuite) - up to maximum 4 people. This is because a budget item has been added to the 2015/16 Annual Budget to replace park home 6 and if approved a report with amended fees will need to be presented to the Council prior to removal of the old park home and installation of a new cabin.

•                The Semi-Permanent annual fee has been increased by 5%, this is due to the amount of administration being applied to monitor and manage the semi-permanent patrons at the park.

•                The Miscellaneous Group Booking Fee has been removed as a Clubs fee (peak & Off peak season) has been introduced.

 

ArtGeo Cultural Complex

Following consultation with City events staff it is proposed to delete the Hourly traffic control including road closure fee of $105.00 per hour for the Cultural Precinct. This hourly fee is just one component of a traffic management plan for an event. Road closures for events are calculated based on the needs of each individual event and consider all requirements including road closures.

 

Busselton Regional Airport

Two Annual fees have been increased greater than 4.2%. This is due to the significant increase in number of landing per year occurring by the operators using this fee.

•                An annual landing fee (optional to per landing fee) for commercial operators (including flight training and touch and goes) for City of Busselton residents and/or hangar lessees only, for aircraft 0 - 1,500kg MTOW.

•                An annual landing fee (optional to per landing fee) for commercial operators for City of Busselton residents and/or hangar lessees only, for aircraft 1,500 - 2,000kg MTOW.

 

In the past twelve to eighteen months there has been an increase in requests to use or operate on City of Busselton land (other than using the designated pavement areas) at the Airport which have or will require a license to operate. Hence a new Fee has been added to cover the application processing for any potential new license fees being issued.

•                Application fee for any commercial or private activity that requires a City approved permit or license. 

 

Airport staff are often required to escort non ASIC holders airside for refueling, accessing private aircraft or works that are not City related. This fee is being implemented to recoup staff costs. This fee does not include ARO attendance for any emergency or standby activities.

•                Airport Reporting Officer airside escort, rate per hour for ARO time > 30 minutes (not including Local Standby, Full Emergency, Crash on Airport with ARO in attendance).

 

Library Charges

Library charges remain unchanged in 2015/16. This is primarily due to ‘rounding’ issues in applying LGCI increases to nominal amounts.

 

CONCLUSION

 

As part of the annual fees and charges review, the currently adopted fees and charges have been reviewed in line with the requirements of the Local Government Act and other relevant legislation as applicable. Where considered relevant, fees and charges have been increased by, or above, LGCI estimates in recognition of increased costs associated with the provision of services. In other instances, the prevailing fees and charges are considered adequate (and as such, no changes are recommended). Furthermore, a number of new fees and charges have been proposed, or amendments to existing fees structures recommended. Consequently, it is recommended that the Finance Committee endorses the draft Schedule of Fees and Charges for 2015/16 as recommended, for subsequent consideration by the Council.

 

OPTIONS

 

The Finance Committee may determine to recommend amendments to the draft Schedule of Fees and Charges as it deems appropriate.    

 

TIMELINE FOR IMPLEMENTATION OF OFFICER RECOMMENDATION

 

Consequent to adoption by the Council, the Schedule of Fees and Charges for 2015/16 will become effective from and including 01 July 2015. 

 

COMMITTEE RECOMMENDATION AND OFFICER RECOMMENDATION

ABSOLUTE MAJORITY DECISION OF COUNCIL REQUIRED

 

 

That the Council:

 

1.                Endorses the Fees and Charges as detailed in the “Draft Fee 2015/16 (exc. GST)” column of the following Schedule of Fees and Charges, effective from and including 01 July 2015:

 

 

 

DESCRIPTION

ADOPTED FEE 2014/15                    (Exc GST)

DRAFT FEE 2015/16                    (Exc GST)

DRAFT FEE 2015/16                    (Inc GST)

 

 

 

 

A concession of 50% of the adopted fee or charge may apply (upon application) in relation to those fees and charges shaded and marked with an asterisk (*). The concession is only available to incorporated not for profit organisations and groups where profits raised from the associated activity are to be donated to a local cause or charity.       

 

 

 

 

EXECUTIVE SERVICES

 

 

 

 

 

 

 

SALE OF DOCUMENTS

 

 

 

Council Minutes

 

 

 

Subscription on a per annum basis

450.00

470.00

470.00

Single Copy - Agenda

30.00

30.00

30.00

Single Copy - Minutes

20.00

20.00

20.00

 

 

 

 

Electoral Rolls

 

 

 

Per copy

60.00

62.50

62.50

 

 

 

 

Publications

 

 

 

Cape of Contrasts Book

20.00

20.00

22.00

 

 

 

 

CITY OF BUSSELTON LICENCE PLATES

 

 

 

(Not applicable to plates sold at Auction )

 

 

 

City of Busselton plates (aluminium)

509.09

509.09

560.00

Dunsborough plates (polycarbonate)

509.09

509.09

560.00

Yallingup plates (polycarbonate)

509.09

509.09

560.00

 

 

 

 

Major Projects

 

 

 

Consultancy charge out rates subject to Contract negotiation where applicable

 

 

 

Project Manager Advisor

150.00

150.00

165.00

Chief Executive Officer

220.00

220.00

242.00

Cultural Planner

75.00

75.00

82.50

Strategic Planner

75.00

75.00

82.50

Finance Officer

65.00

65.00

71.50

Administration Officer

65.00

65.00

71.50

 

 

 

 

Charge-out rates: City staff undertaking consultancy/ contract work for other local government authorities    

 

 

 

- Manager Level

150.00

154.55

170.00

- Co-ordinator Level

113.64

118.18

130.00

- Technical Officer Level

100.00

104.55

115.00

 

 

 

 

 

 

 

 

 

 

 

 

PLANNING & DEVELOPMENT SERVICES

 

 

 

 

 

 

 

BUILDING RELATED FEES

 

 

 

 

 

 

 

Fees for building services listed in Schedule 2, Building Regulations 2012

As per the maximum fee listed in Schedule 2, Building Regulations 2012

As per the maximum fee listed in Schedule 2, Building Regulations 2012

As per the maximum fee listed in Schedule 2, Building Regulations 2012

 

 

 

 

R-Codes Assessment

 

 

 

Rcodes variation applications

Planning application fee as per Schedule 2

Planning application fee as per Schedule 2

Planning application fee as per Schedule 2

Planning application consultation (R Code variations)

110.00

114.00

114.00

 

 

 

 

Demolition License

 

 

 

Performance Bond - site clean-up and verge bond

375.00

392.00

392.00

 

 

 

 

Building Plan Searches and Research Fee

 

 

 

Building under construction

69.00

72.00

72.00

Old Archive (Stored at Depot) - under 15 years

104.00

108.00

108.00

Old Archive (Stored at Depot) - over 15 years

136.00

142.00

142.00

Provide copy of Housing Indemnity Insurance Policy

69.00

72.00

72.00

Site Plans

54.00

56.00

56.00

The above fees include the cost of copying up to ten A4 or A3 sheets or equivalent. Any further copies which be charged in accord with the adopted photocopy charges as detailed in this Schedule.

 

 

 

 

 

 

 

Provision of Hard Copy of Approved Plans

 

 

 

A4 Photocopy

12.00

13.00

13.00

A3 Photocopy

15.00

16.00

16.00

Computer Plotting (full colour) per sheet

 

 

 

A4 Sheet

26.00

27.00

27.00

A3 Sheet

30.00

32.00

32.00

A2 Sheet

39.00

42.00

42.00

A1 Sheet

62.00

65.00

65.00

 

 

 

 

Building Inspection and Reports

 

 

 

Building inspection and report preparation (relocated dwelling or similar)

438.18

457.27

503.00

Strata inspection fee - First inspection free.  Fee applies to subsequent inspections.

136.36

142.73

157.00

Property Inspection and Report Preparation

409.09

427.27

470.00

Building Call Out Fee.  Fee applies where work for which an inspection is requested, was not ready for inspection.

136.36

142.73

157.00

Weekend Call Out Fee - per hour (calculated as a minimum of one hour)

113.64

118.18

130.00

Pool inspection fee on sale of property (if more than 1 year from scheduled inspection)

136.36

142.73

157.00

Building and Pool re-inspection fee for non-compliance.

136.36

142.73

157.00

 

 

 

 

Subscription for Building Lists

 

 

 

Annual (supplied monthly) - per annum fee

250.00

262.00

262.00

One Monthly Subscription only - per month fee

42.00

44.00

44.00

 

 

 

 

Building certificates and written advice (Building Act 2011)

 

 

 

Certificate of design compliance for class 2-9 buildings construction value up to $2M

0.09% of the GST inclusive estimated value of works, with a minimum of $220; plus GST.

0.09% of the GST inclusive estimated value of works, with a minimum of $262; plus GST.

0.09% of the GST inclusive estimated value of works, with a minimum of $262; plus GST.

Certificate of design compliance for class 2-9 buildings construction value more than $2M

 $1,800, plus 0.07% of the GST inclusive estimated value of works for every $ over $2M; plus GST.

 $1,800, plus 0.07% of the GST inclusive estimated value of works for every $ over $2M; plus GST.

 $1,800, plus 0.07% of the GST inclusive estimated value of works for every $ over $2M; plus GST.

Certificate of Construction/ Building Compliance

Hourly fee of $120, minimum of $250 plus GST

Hourly fee of $125, minimum of $262 plus GST

Hourly fee of $125, minimum of $262 plus GST

Provision of written advice confirming compliance with town planning and/or environmental health matters, and/or advising of town planning and environmental health requirements, prior to submissions of an application for issue of a building permit

159.09

66.36

73.00

 

 

 

 

HEALTH RELATED FEES

 

 

 

 

 

 

 

Food Premises Fees

 

 

 

Application for Registration/ Notification of Food Premises

58.00

60.00

60.00

Review of Registration/Notification of Food Premises

56.00

58.00

58.00

Transfer of Registration Fee

58.00

60.00

60.00

Inspection fee - Low Risk

85.00

89.00

89.00

Inspection fee - Medium Risk

182.00

190.00

190.00

Inspection fee - High Risk

182.00

190.00

190.00

Inspection fee - School Canteens

Exempt

Exempt

Exempt

Plans Assessment fee - small - residential

72.00

75.00

75.00

Plans Assessment fee

144.00

150.00

150.00

Plans Assessment fee - supermarkets or premises > 2 separate food outlets

220.00

229.00

229.00

Inspection of premises on request

160.00

167.00

167.00

Request for copy of condemnation certificate

75.00

78.00

78.00

Copy of Food Sampling Results Certificate

25.00

26.00

26.00

Application for Temporary Food Stall

32.00

33.00

33.00

 

 

 

 

Stallholders

 

 

 

Application for Stallholders Permit Fee/Renewal of Stallholder's Permit Fee/ Transfer of Stallholders Permit

 

 

 

per occasion

New

30.00

30.00

Up to 3 months

New

40.00

40.00

6 months

New

60.00

60.00

12 months

New

120.00

120.00

per occasion (Food stall)

New

35.00

35.00

Up to 3 months (Food stall)

New

60.00

60.00

6 months (Food stall)

New

80.00

80.00

12 months (Food stall)

New

160.00

160.00

Application for Transfer of Stallholder's Permit

New

30.00

30.00

 

 

 

 

Traders

 

 

 

Application for Trader's Permit

New

60.00

60.00

Traders Permit Fee/Renewal of Trader's Permit Fee

 

 

 

per occasion

New

50.00

50.00

Up to 1 month

New

100.00

100.00

1 - 3 months

New

200.00

200.00

6 months

New

400.00

400.00

12 months

New

800.00

800.00

 

 

 

 

Commercial Trader's Permit (Trading at a designated 'Commercial Trader's Location' defined under 'Trading in Public Places Policy')

 

 

 

per site/year

New

1,500.00

1,500.00

Application for Transfer of Commercial Trader's Permit

New

200.00

200.00

 

 

 

 

Outdoor Eating Facility

 

 

 

Application for Outdoor Eating Facility Permit

New

100.00

100.00

Outdoor Eating Facility Permit Fee/Renewal of Outdoor Eating Facility Permit Fee

 

 

 

Minimum Outdoor Eating Facility Fee/ year - <10m2

New

50.00

50.00

Outdoor Eating Facility Fee/ year/ non liquor-licenced area - < 30m2

New

100.00

100.00

Outdoor Eating Facility Fee/ year/ non liquor-licensed area - > 30m2

New

250.00

250.00

Outdoor Eating Facility Fee/ year/ Liquor-licensed area - < 30m2

New

300.00

300.00

Outdoor Eating Facility Fee/ year/ Liquor-licensed area - > 30m2

New

500.00

500.00

Application for Transfer of Outdoor Eating Facility Permit

New

100.00

100.00

 

 

 

 

Street Entertainers

 

 

 

Application for Street Entertainer Permit Fee/Renewal of Street Entertainer Permit Fee

New

0.00

0.00

 

 

 

 

Public Building Fees

 

 

 

The maximum "Statutory" fee for consideration of an application for approval is $832 (inc GST)

 

 

 

< 500 persons

144.00

150.00

150.00

500 - 999 persons

196.00

204.00

204.00

1,000 - 2,999 persons

390.00

406.00

406.00

3,000 - 4,999 persons

650.00

677.00

677.00

> 5,000 persons

760.00

792.00

792.00

Public Building Inspection Fee (including events)

97.00

101.00

101.00

 

 

 

 

Water Sampling Fee

 

 

 

Chemical Swimming Pool sample

12.00

13.00

13.00

Micro/ Amoeba Swimming Pool Sample

32.00

33.00

33.00

Private Water Supply Sampling Fee

67.00

70.00

70.00

 

 

 

 

Park Home, Annex & Miscellaneous Caravan Park Fees

 

 

 

Application for Approval of Park Home

216.00

225.00

225.00

Application for Approval of Annex

216.00

225.00

225.00

Application for approval of other Buildings, Carports, Pergolas and Storage Sheds

216.00

225.00

225.00

 

 

 

 

Animal Registration Fees

 

 

 

Application for Registration of Stable

79.00

82.00

82.00

Application to Renew Registration of Stable

46.00

48.00

48.00

Application to Transfer Registration of Stable

23.00

24.00

24.00

Application for Registration of premises to keep pigeons

79.00

82.00

82.00

Application for renewal of Registration to Keep Pigeons

46.00

48.00

48.00

 

 

 

 

Lodging House Registration Fees

 

 

 

Application for Registration of Lodging House - less than 15 lodgers

328.00

342.00

342.00

Renewal of Registration of Lodging House - less than 15 lodgers

219.00

228.00

228.00

Application for Registration of Lodging House - 15 or more lodgers

469.00

489.00

489.00

Renewal of Registration of Lodging House - 15 or more lodgers

313.00

326.00

326.00

 

 

 

 

Temporary Accommodation Approval Fees

 

 

 

Application for Approval to camp (Regulation 11 Caravan Parks & Camping Grounds Regulations 1997)

218.00

227.00

227.00

 

 

 

 

Holiday Homes

 

 

 

Registration of Holiday Homes

328.00

342.00

342.00

Renewal of Holiday Homes Registration

219.00

228.00

228.00

Application to replace manager

30.00

31.00

31.00

 

 

 

 

Effluent Disposal Fee

 

 

 

Request for re-inspection

114.00

119.00

119.00

Local Government Report

237.00

247.00

247.00

Copy of Approval - Apparatus for Treatment of Sewage

105.00

109.00

109.00

 

 

 

 

Noise Monitoring Fees

 

 

 

The maximum "Statutory" fee for consideration of a Regulation 18 application for approval is $1000 (inc GST)

 

 

 

<500 persons

New

200.00

200.00

500 - 1,000 persons and 1 performing area only

New

500.00

500.00

500 - 1,000 persons and 2 or more performing areas

New

800.00

800.00

>1,000 persons and 1 performing area only

New

800.00

800.00

>1,000 persons and 2 or more performing areas

New

1,000.00

1,000.00

Noise monitoring fee - per hour

100.00

200.00

200.00

Noise Monitoring Report

240.00

250.00

250.00

 

 

 

 

General Fees

 

 

 

Request for a Section 39 Liquor License Certificate

177.00

184.00

184.00

Premises Plan Assessment Fee - miscellaneous

142.00

150.00

150.00

Request for Inspection of Premises - miscellaneous

160.00

167.00

167.00

Request for Premises Inspection Report

142.00

148.00

148.00

Reports to Settlement agents

97.00

100.00

100.00

Copy of  Certificate of analysis

25.00

26.00

26.00

 

 

 

 

TOWN PLANNING RELATED FEES

 

 

 

 

 

 

 

Fees for planning services listed in the Planning and Development Regulations 2009

As per the maximum fee listed in Schedule 2, Planning and Development Regulations 2009

As per the maximum fee listed in Schedule 2, Planning and Development Regulations 2009

As per the maximum fee listed in Schedule 2, Planning and Development Regulations 2009

Miscellaneous Planning Consent Applications

 

 

 

Provision of written advice confirming compliance with town planning and/or environmental health matters, and/or advising of town planning and environmental health requirements, prior to submissions of an application (per hour charge).

63.00

73.00

73.00

Research Fee for Planning Information (per hour charge)

94.00

98.00

98.00

Certificate of Local Planning Authority (or Local Government Authority where appropriate)

132.00

138.00

138.00

Extension of term of approval, approval of modified plans or reconsideration of conditions of approval where application is received more than 28 days from the date of the original decision (no fees are payable where application received within 28 days)

20% of the planning application fee that would apply to a new application, with the minimum fee being the fee payable for an application for planning consent.

20% of the planning application fee that would apply to a new application, with the minimum fee being the fee payable for an application for planning consent.

20% of the planning application fee that would apply to a new application, with the minimum fee being the fee payable for an application for planning consent.

Reconsideration of decision to refuse application for planning consent where application is received more than 28 days from the date of the original decision (no fees are payable where application received within 28 days)

40% of the planning application fee that would apply to a new application, with the minimum fee being the fee payable for an application for planning consent.

40% of the planning application fee that would apply to a new application, with the minimum fee being the fee payable for an application for planning consent.

40% of the planning application fee that would apply to a new application, with the minimum fee being the fee payable for an application for planning consent.

Assessment of plans or detailed documents required pursuant to a DGP, DAP or site-specific zoning provisions prior to development or subdivision.

Planning application fee as per Schedule 2 Planning and Development Regulations 2009, plus GST.

Planning application fee as per Schedule 2 Planning and Development Regulations 2009, plus GST.

Planning application fee as per Schedule 2 Planning and Development Regulations 2009, plus GST.

Permit to use (waived on the first callout or inspection)

145.00

152.00

152.00

Permit to commence (waived on the first callout or inspection)

145.00

152.00

152.00

Landgate Search

Cost plus 30%

Cost plus 30%

Cost plus 30%

Rcodes variation applications

Planning application fee as per Schedule 2 Planning and Development Regulations 2009

Planning application fee as per Schedule 2 Planning and Development Regulations 2009

Planning application fee as per Schedule 2 Planning and Development Regulations 2009

Agency referral fee (in addition to application fee)

110.00

115.00

115.00

Planning application consultation - neighbour and agency only (in addition to application fee)

114.00

120.00

120.00

Planning application consultation - requiring public advertising (in addition to application fee)

332.00

350.00

350.00

Applications for planning approval when required ONLY due to inclusion of property on adopted Heritage List

NA

Full Fee Waiver ($0)

Full Fee Waiver ($0)

 

 

 

 

Provision of Hard Copy of Approved Plans

 

 

 

A4 Photocopy

12.00

13.00

13.00

A3 Photocopy

15.00

16.00

16.00

Computer Plotting (full colour) per sheet

 

 

 

A4 Sheet

26.00

27.00

27.00

A3 Sheet

30.00

32.00

32.00

A2 Sheet

39.00

42.00

42.00

A1 Sheet

62.00

65.00

65.00

 

 

 

 

Legal Agreements

 

 

 

Planning & Building Agreement Preparation Fees

At cost plus GST

At cost plus GST

At cost plus GST

Planning & Building Agreement Preparation Fees - External

At cost plus GST

At cost plus GST

At cost plus GST

 

 

 

 

RANGER & FIRE SERVICE RELATED FEES

 

 

 

 

 

 

ANIMAL CONTROL

 

 

 

 

 

 

 

Registration tag re-issue

Nil

Nil

Nil

 

 

 

 

Other LGA Registration transfer - Dogs & Cats

Nil

Nil

Nil

 

 

 

 

Cat/ Dog Traps

 

 

 

Cat/Dog Trap refundable deposit when requesting trap

94.00

98.00

98.00

 

 

 

 

IMPOUNDING FEES - ANIMALS

 

 

 

 

 

 

 

Impounding Fees - Dogs

 

 

 

Dog - Animal Facility Administration Fee

157.00

164.00

164.00

Sustenance Fees for first 72 hours

0.00

0.00

0.00

Sustenance Fees per day after 72 hours

26.00

27.00

27.00

 

 

 

 

Impounding Fees - Cats

 

 

 

Cat Impoundment Fee

157.00

164.00

164.00

Sustenance Fees for first 72 hours

0.00

0.00

0.00

Sustenance Fees per day after 72 hours

26.00

27.00

27.00

 

 

 

 

Ranger Fees to impound stock

 

 

 

Stock (1) to include entire horses, mules, asses, camels, bulls or boars, per head

 

 

 

 - if impounded after 6am & before 6pm

100.00

105.00

105.00

 - if impounded after 6pm and before 6am

123.00

128.00

128.00

 

 

 

 

Stock (2) to include mares, gelding, colts, fillies, foals, oxen, cows, steers, heifers, calves, rams or pigs - per head

 

 

 

 - if impounded after 6am & before 6pm

100.00

105.00

105.00

 - if impounded after 6pm and before 6am

123.00

128.00

128.00

 

 

 

 

Stock (3) to include wethers, ewes, lambs, goats - per head

 

 

 

 - if impounded after 6am & before 6pm

74.00

77.00

77.00

 - if impounded after 6pm and before 6am

95.00

99.00

99.00

 

 

 

 

Stock Poundage Fee

 

 

 

Stock (1) to include entire horses, mules, asses, camels, bulls or boars above or apparently above the age of 2 years - per head

 

 

 

 - First 24 hours or part

24.00

25.00

25.00

 - Subsequently each 24 hours or part

14.00

15.00

15.00

 

 

 

 

Stock (2) to include entire horses, mules, asses, camels, bulls or boars under age of 2 years - per head

 

 

 

 - First 24 hours or part

24.00

25.00

25.00

 - Subsequently each 24 hours or part

14.00

15.00

15.00

 

 

 

 

Stock (3) to include mares, gelding, colts, fillies, foals, oxen, cows, steers, heifers, calves, rams or pigs - per head

 

 

 

 - First 24 hours or part

24.00

25.00

25.00

 - Subsequently each 24 hours or part

14.00

15.00

15.00

 

 

 

 

Stock (4) to include wethers, ewes, lambs, goats - per head

 

 

 

 - First 24 hours or part

24.00

25.00

25.00

 - Subsequently each 24 hours or part

14.00

15.00

15.00

No charge is payable in respect of a suckling animal under the age of 6 months running with its mother

 

 

 

 

 

 

 

Sustenance of Impounded Stock

 

 

 

Stock (1) to include entire horses, mules, asses, camels, bulls or boars above or apparently above the age of 2 years - per head

 

 

 

 - For each 24 hours or part

12.00

13.00

13.00

 

 

 

 

Stock (2) pigs of any description - per head

 

 

 

 - For each 24 hours or part

12.00

13.00

13.00

 

 

 

 

Stock (3) rams, wethers, ewes, lambs or goats per head

 

 

 

 - For each 24 hours or part

12.00

13.00

13.00

No charge is payable in respect of a suckling animal under the age of 6 months running with its mother

 

 

 

 

 

 

 

IMPOUNDING FEES - OTHER

 

 

 

 

 

 

 

Signs

 

 

 

 Portable Signs

66.00

69.00

69.00

 Fixed Sign

125.00

130.00

130.00

 

 

 

 

Motor Vehicles

 

 

 

Impounded Motor Vehicle - per vehicle

115.00

120.00

120.00

Daily Impoundment Fee

24.00

25.00

25.00

Impounded Motor Vehicle Towing Fee - at cost

At Cost

At Cost

At Cost

 

 

 

 

Shopping Trolleys

 

 

 

Impounded Shopping Trolley - per trolley

63.00

66.00

66.00

 

 

 

 

RANGER & FIRE SERVICES - ADMIN COSTS

 

 

 

 Ranger time per hour

113.64

118.18

130.00

 Ranger travelling costs (mileage): per kilometre

1.14

1.18

1.30

 

 

 

 

RANGER & FIRE SERVICES - MISCELLANEOUS

 

 

 

 

 

 

 

Application for permit for portable sign

New

200.00

200.00

Application for permit pursuant to Thoroughfares Local Law where no fee otherwise identified

New

300.00

300.00

Application for Temporary Parking Permit - (per day or part thereof)

30.00

32.00

32.00

Application for beach/reserve vehicle access permit - per day

10.00

11.00

11.00

Application for beach/reserve vehicle access permit - annual permit

142.00

148.00

148.00

Application for beach/reserve vehicle access permit - renewal of annual permit

95.00

99.00

99.00

Application for beach/reserve vehicle access permit - transfer of annual permit

76

80.00

80.00

Dog disposal / rehousing fee: voluntary surrender by owner: fee per dog

120.00

125.00

125.00

 

 

 

 

Fire Hazard Clearing

 

 

 

 - Administration Fee

118.00

123.00

123.00

 - Contractors Fee: actual cost

At Cost

At Cost

At Cost

 

 

 

 

MEELUP REGIONAL PARK

 

 

 

 

 

 

 

Competitor Charges

 

 

 

Trail events -  per competitor                                                                                                         For events and activities including mountain biking, off road running, off road triathlon, adventure race.

2.27

2.73

3.00

Site based events - per patron/competitor                                                                                               Charge or fee is imposed on patrons/competitors attending the event and or activity but excluding leavers activities

2.27

3.64

4.00

 

 

 

 

Brochure

 

 

 

Wildflowers Brochure

2.27

2.27

2.50

 

 

 

 

ENGINEERING & WORKS SERVICES

 

 

 

 

 

 

MISCELLANEOUS

 

 

 

 

 

 

 

Reinstatements/ Private Works

 

 

 

Road reserves charge for reinstatement of road reserves is the full cost plus profit margin as per Policy

Cost plus 30% plus GST

Cost plus 30% plus GST

Cost plus 30% plus GST

Private works charge for works requested to be undertaken by City resources is the full cost plus profit margin as per Policy

Cost plus 30% plus GST

Cost plus 30% plus GST

Cost plus 30% plus GST

 

 

 

 

Other crossing place related services</